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Student forms and closing dates

Student forms and closing dates

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Click to expand and view closing dates and link to the form.

Where it's an option, use the Web Enrolment System (WES). If you can't apply using WES, download the form.

Course
Buy an official record of your results

Apply using the Web Enrolment System (WES):

For more information, see academic record.

Defer your start date

Applications close:
On census date. If you haven't notified us on or before the census date, you will lose your place.

Apply using:

For more information, see defer your offer.

Discontinue your coursework degree

Applications close:
No specific closing date, however, recommended before census date to avoid financial and academic penalties.

Apply using:

For more information, see discontinue course.

Take a break from your coursework degree

Applications close:
No specific closing date, however, recommended before census date to avoid financial and academic penalties. If applying after the census date for the current teaching period, contact your faculty first.

Apply using:

Domestic students: Web Enrolment System (WES login)

International students studying with the following faculties use this online form:
- Arts
- Business and Economics
- Engineering
- Science

International students studying with all other faculties not listed above, use the: Intermission form - international students (pdf, 0.08 mb)

For more information see intermission (study leave).

Unable to complete an exam or assessment task due to exceptional circumstances beyond your control

Applications close:
Within two University working days of your assessment due date or last exam.

Apply using:

For more information, including where to submit your form, see special consideration.

Transfer to another Monash coursework degree or change campus

Applications close:
Closing dates and applications vary. See course or campus transfers.

For entry requirements, contact faculty managing the course.

Credit for previous study
Credit for previous study or learning. Formerly known as advanced standing

Applications close:
Semester one - 6 March
Semester two - 31 July

Apply using:

For more information see credit and recognition of prior learning or contact your faculty.

Have previously awarded credit removed from your academic record. Includes credit transfer for previous study and Recognition of Prior Learning (RPL)

Applications close:
No specific closing date

Apply using:

Enrol
Apply for another rate of fees. For Nursing or Education units

Applications close:
No specific closing date

Apply using:

For more information, see CSP fee changes.

Study units at other tertiary institutions

Applications close:
Semester one - 30 January
Semester two - 19 June

Apply using:

For more information, see complementary study or contact your managing faculty.

Non-Monash students to study single units at Monash

Applications close:
Semester one - 30 January
Semester two - 19 June

Apply using:

For more information, see cross-institutional enrolments or contact the managing faculty.

Apply to enrol in more than the standard load in a semester

Applications close:
One week before the start of the semester that you want to overload

Apply using:

For more information, see study load (overload and underload).

Late re-enrolment only accepted by some faculties after the late re-enrolment period

Applications close:
Contact your faculty

Apply using:

For more information, see late or failure to re-enrol.

Study a single unit outside of a degree program

Applications close:
Semester one - 30 January
Semester two - 19 June

Apply using:

For more information, see single unit enrolment or contact the teaching faculty of the unit you want to study. Unit details are in the Handbook.

Proof of your current enrolment, student load and standing with the University
Fees
Only for full-fee paying students facing serious financial difficulties

Applications close:
When your fees are due

Apply using:

For more information, see course fee payment extension.

Only for full-fee paying students facing serious financial difficulties (must be in final semester)

Applications close:
When your fees are due

Apply using:

Have your fees refunded or your loan debt reversed. Only in exceptional circumstances beyond your control

Applications close:
Within 12 months of:

  • discontinuation
  • end of the teaching period (if you didn't discontinue)

Apply using:

For more information, see refunds and reversal of loan debt.

Graduation and documentation
Graduate in person or in absentia

Application closing dates to graduate in:
Semester one - 15 January
Semester two - 15 July (Malaysia) and 22 August (Australia)

Apply using the Web Enrolment System (WES):

For more information, see apply to graduate.

Buy additional copies of your Australian Higher Education Graduation Statement (AHEGS)

Applications close:
No specific closing date

Apply using:

For more information, see Australian Higher Education Graduation Statement.

Replace a lost, stolen or damaged testamur (degree certificate)

Applications close:
No specific closing date

Apply using:

For more information, see degree certificate (testamur).

Verify qualification or attendance at a future or past graduation
International students only - includes visa and residency
(eCOE) Extend your course duration or renew your visa

Applications close:
At least one month before your current visa expires.

Apply using:

For more information, see managing your visa.

Study less than full-time. Only possible in exceptional circumstances

Applications close:
On the census date for that teaching period.

Apply using:

For more information, see underloading or contact your faculty.

Get an iUSEpass for discounts on public transport

Applications open:
19 January

Check your eligibility:

in the Web Enrolment System (WES login)

If eligible, we will email you with instructions to apply

For more information, see transport concession cards.

If you have applied to study at another institution in the first six months of starting your course

Applications close:
No specific closing date

Apply using:

Advise the University of a change to your visa status

Applications close:
On the census date for that teaching period.

Apply using:

Advise the University of a change to your visa status

Applications close:
On the census date for that teaching period.

Apply using:

Request approval for an overnight excursion if you're under 18s and with a guardianship service
Request approval travelling or staying away for longer than two nights if you're under 18
Loans for students
Apply for a student loan, either short or long-term.

Applications close:
No specific closing date

Apply using:

For loan amounts, eligibility and terms, see student loans.

Personal details
Change or correct your name, gender, address or contact details
Student letters
Buy an official university letter confirming enrolment, qualifications etc.
Transport and parking
Get a Victorian public transport concession card

Applications open:
26 January

Apply using the form available in the:

For more information, see transport concession cards.
International students - see international undergraduate travel discount

Buy a parking permit

Applications open:
For sale dates, see purchase a parking permit.

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