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Academic record (transcript)


An academic record is a formal transcript of your academic history at the University. You'll get a free transcript when you graduate.

Your record includes all unit attempts and your grade for each unit. If you were enrolled in more than one course, it lists all courses and all units studied at Monash.

If you'd like, however, you can request a record for a specific course only. We'll include a statement that the document is not a complete record of all your studies at Monash.

There are two types of academic record - unofficial and official. To get copies, login to the Web Enrolment System (WES). If you're encumbered, you won't have access to your academic record.

Unofficial record

You can access your past results and download an unofficial record anytime, in WES.

Official record

Standard mail

Use WES to order and pay for an official academic record to be sent by mail. After payment you can check the progress of your order online. For the current price, see miscellaneous fees.

Delivery times are about 3 – 5 working days within Australia and can take 3 – 5 weeks overseas.

Past students can also order online using WES (login) past students. If you attended or completed your course before 1997, allow 10-15 working days for delivery.

Tracked delivery

For recorded delivery via Express Post within Australia and DHL overseas, please contact Monash Connect: An extra cost applies to this service which will be quoted at the time of ordering. Your transcript will be mailed to you on the day of order.

In person, same day

Current and past students can also buy an official record and collect it on the same day by visiting Monash Connect on campus.

Contents of an academic record

  • student name and ID number
  • date of issue
  • course and unit titles of:
    • units you have completed
    • units in which you're currently enrolled
    • units you discontinued outside the census periods
    • units with a fail grade
  • years of study and teaching periods
  • credit points
  • marks and grades
  • qualification and graduation dates
  • exemptions and credits
  • areas of study (extended majors, majors, minors and specialisations for some courses)
  • grade point averages (GPA)
  • weighted average marks (WAM)

Common uses

Your academic record confirms your progress or, when your'e complete, your final qualification. You can use it to:

  • apply for jobs
  • support applications for scholarships or further study
  • register with government or private bodies.

Other official documents

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