Professional Experience Placement Variation Application Policy


To provide a consistent approach across the Faculty in relation to student application for placement variation.


  • All staff
  • All students
  • All campuses

Policy statement

Student application for placement variation is only approved in exceptional circumstances.

All applications must provide supporting evidence which verifies the exceptional circumstances. This may include medical certificate; evidence from a travel agent regarding pre-booked travel arrangements; relevant statutory declaration.

All applications are considered on a case by case basis. Professional Experience Advisors are responsible for the assessment of all placement variation applications in Professional Experience units. Where placements are embedded within core curriculum units, the Chief Examiner of the unit will assess the application. When considering applications, Professional Experience Advisors/Chief Examiners may seek advice/input from the Chief Examiners/Unit Coordinators, Student Advisors, Professional Experience Directors and/or the Partnerships and Professional Placements staff as required/appropriate.

The only exception to these arrangements occurs when a placement variation has been lodged because a student needs to vary their dates due to a lack of alignment in school dates between Victoria and other Australian states, or other countries. In these cases the application is assessed by the Manager – Partnerships and Professional Placements.

Supporting procedures

Professional Experience Placement Variation Application Procedures

Supporting guidelines


Responsibility for implementation

  • Professional Experience Advisors
  • Chief Examiners
  • Manager – Partnerships and Professional Placements


New (converted from Faculty placement guideline 009-2008)

Key stakeholders

  • Associate Dean (Education)
  • Professional Experience Directors
  • Program Directors
  • Courses Leaders
  • Faculty Manager
  • Manager Admissions and Student Services

Approval body

Created at Faculty Board 7/13, 11 December 2013, agenda item 3.3

Endorsement body

Policy creation endorsed at Education Committee, Faculty of Education 7/13, 14 November 2013, item 3.1


Professional experience

Periods of placement in schools, early childhood centres, other educational settings and counselling and psychological organisations/agencies that are deemed to constitute the required number of supervised teaching practice days or of supervised psychology or counselling practicum hours and days as outlined in the relevant accreditation body’s guidelines.

Exceptional circumstances

Exceptional circumstances include those of a medical nature or cases where students have a long-term prior commitment (in place before enrolling in Monash course) that precludes them from completing the placement at the scheduled time.

Related legislation


Related policies


Related documents


Date effective

1 January 2014

Review date

1 December 2017

Policy owner

Associate Dean (Education), Faculty of Education

Policy author

Professional Experience Directors

Content enquiries

Professional Experience Directors