Security checks required for placements in state of Victoria

All students undertaking their placements in the state of Victoria must have a valid Working with  Children Check in order to commence their placement.

You must provide a copy of your valid WWC card to the Professional Experience Office no  later than end of week 3 of Semester 1.

If you do not have a Working With Children (WWC) Check

Apply for your WWC card now!
Go to the WWC website - it explains the process.

Note: You can begin applying for your WWCC on the WWC website, but it will need to be lodged at an Australian Post Office, therefore you cannot apply for a WWCC whilst overseas.

Please use the following values to complete the online Working With Children Check application form.

Type of application "Volunteer" (no fee)
Organisation details Monash University
Faculty of Education
29 Ancora Imparo Way,
Clayton, VIC, 3800
(03) 99044276
Occupational work codes relevant to your course Early Childhood Education: 14, 26, 44, or 46
Primary Education: 44 or 46
Secondary Education: 44, 46, 50 or 52
P-10 Education: 44, 46, 50 or 52
Psychology: 26, 40, 44 and 46

If you already have a valid Working With Children (WWC) Check from a previous employer

Employee cards override Volunteer cards. If you have an Employee card please provide a copy to the PEO, but ensure you complete the Notification of  Change of Personal Details form on the WWC website. This must be done within 21 days of changing provider or financial penalties may occur.

If you have lost your WWC card

If you have lost your card, go to Replace your card and order a replacement card by filling in the online form on the WWC website. (Fees apply for the replacement of an Employee card)

If you need to update your WWCC

You can update the recorded personal details on your WWCC online by visiting the Update your details webpage on the WWC website.

Submitting your WWCC to the Professional Experience Office

Once you have received your WWCC card, please scan the front side of your card and upload to your InPlace account. (See how to upload documents into InPlace (pdf)).

Once you have entered your WWCC details the Professional Experience Office will review them. Once reviewed, the verified status will be updated to either:

  • Yes = which means the details entered have been accepted and no further action is required
  • Rejected = which means the details have not been accepted and further action is required
    • You will be able to view comments on why it has been rejected by clicking anywhere in the "Please upload your WWCC document" row.
    • Notification of any rejected documents will also display on your homepage as a quick reference for you.

It is important that we receive this piece of documentation before we begin allocating your placement.

If your Working With Children Check has been denied

Contact the Department of Justice and the Professional Experience Office.

If you hold current VIT registration

If you hold current VIT Registration you do not need to apply for the Working with Children Check. However, for audit purposes, you will need to upload a scanned copy of your VIT Registration Card to your InPlace account. (See how to upload documents into InPlace (pdf)).

Police checks

The Professional Experience Office do not require you to get a Police Check to go on placement. However, some childcare centres require students to have a current Police Check so you will need to check with your centre as soon as you receive your allocation details.