Candidature

Annual Progress Reports

The purpose of the Annual Progress Report (APR) is to provide the candidate, the supervisor, and the head of the department an opportunity to review the progress of the candidate, to identify any concerns and to take action to assist the student.nThe Monash Research Graduate School (MRGS) is responsible for the APRs of all doctoral candidates while Masters by Research candidates are administered by the Faculty of Engineering.

Intermission

MEngSc (Research) candidates may be granted periods of intermission of up to a total of 12 months if there are valid grounds (eg extended illness, absence overseas). A written "Application for Change to Master of Engineering Science (Research) Candidature" supported by the supervisor and the Head of Department should be submitted to the Research Office Room 214, Building 72. The form is located at Application for Change to Master of Engineering Science (Research) Candidature (PDF, 0.05 MB)

Please note that special guidelines apply for International students and there may be visa implications.

Doctoral candidates may also apply for intermission via the University's Monash Research Graduate School Committee. Intermissions may be granted where candidates find, for example, that they are required to undertake a period of work that will interfere with their studies or they are required to be absent from home for an extended period of time or perhaps where they are uncertain about the direction of their research and need time to re-consider their doctoral studies. A candidate who does not re-enrol, withdraws, or whose candidature is terminated, will not be re-admitted to candidature within four years of non re-enrolment, withdrawal or termination, so it is often wiser for candidates to seek a period of intermission rather than not re-enrolling or allowing termination of candidature due to some impediment to their studies. Doctoral candidates requiring a period of intermission can download the intermission form: http://www.intranet.monash/graduate-education/handbook-admin-forms/forms

Extensions

An extension of time may be granted to Masters candidates who have made good progress but are unable to complete within the prescribed maximum time. An extension is usually granted for three months and may be followed by a further three months if warranted by circumstances (six months maximum).  Again a written application including documentation of illness or other difficulties and supported by the supervisor and HOD is required. The form is located at: Application for Change to Master of Engineering Science (Research) Candidature (PDF, 0.05 MB)

Applications for extensions from doctoral candidates are also approved by the Monash Research Graduate School Committee. Applications for extension must be submitted with full documentation detailing any events such as illness or other factor beyond the candidate's control which has led to the need for an extension. Doctoral candidates requiring an extension can download the extension form: http://www.intranet.monash/graduate-education/handbook-admin-forms/forms

Attendance

Whether you are a full-time or part-time student, you are expected to attend your campus regularly to consult with your supervisor, attend seminars and presentations, and to use the library. It may be possible, in exceptional situations, for arrangements to be made which allow a candidate to work away from the university.

If you are a part-time candidate, it is recommended that you have contact with your supervisor for the equivalent of approximately one hour per week, no less than once a month. If you are a full-time candidate, it is recommended that you have contact with your supervisor for the equivalent of approximately one hour per week, no less than once a fortnight. It is your responsibility as well as that of your supervisor to arrange such contact time. Full-time candidates are allowed to undertake up to six hours suitable employment per week but must be available for study at the university for at least four days per week. To change from full-time to part-time, or from part-time to full-time, the form is located at: Application for Change to Master of Engineering Science (Research) Candidature (PDF, 0.05 MB). The form needs to be supported by your supervisor and head of department and should be submitted to the Research Office, Room 214, Building 72.

International students are required to be enrolled full-time to meet visa requirements.

Writing up away

Once a full draft thesis has been submitted to your supervisor you may wish to apply for writing-up away status. Candidates are normally required to remain at the university until they have submitted their thesis. However a candidate may apply for writing up away status provided that the supervisor and head of department have certified in writing that the candidate has completed a satisfactory first draft of the thesis. Candidates who are granted writing-up away status are required to maintain their enrolment at the university until the thesis is submitted even if this requires their re-enrolment during this period. For Masters candidates the form is located at: Application for Change to Master of Engineering Science (Research) Candidature (PDF, 0.05 MB)

Doctoral candidates wishing to apply for writing-up away status must complete an 'Application for Writing-up Away Status' form: http://www.intranet.monash/graduate-education/handbook-admin-forms/forms

It is advisable to make your application early as it can take up to two months to gain ethical approval and your research cannot commence without it. You must include in the front pages of your completed thesis a statement that ethics requirements have been met.

It is the usual practice for the Faculty of Engineering to admit research students initially to the Master of Engineering Science (Research) degree.  If appropriate, students will be allowed to transfer to Doctor of Philosophy after 10-12 months of Master of Engineering Science candidature and the first year is carried across as part of the PhD candidature. Each application to transfer is considered on its merits. Your departmental administrator and graduate coordinator can give you further advice.

Students who have already done a Master of Engineering by research will be considered for direct admission into the PhD.

Higher degree by research candidature assessment flowchart

Higher degree by research candidature assessment flowchart