Frequently Asked Questions

  1. I will complete my degree in 2016, and will graduate mid-year in 2017, does this affect me?
  2. I am completing my degree at the end of 2017 (or later), and graduating 2018 (or later), does this affect me?
  3. What if I am part way through my degree?
  4. I complete my course at the end of 2017; what should I do
  5. When can I start collecting time credit toward CPD?
  6. What type of activities count towards CPD?
  7. I am an international student, does engineering work experience in my home country count toward CPD time requirements?
  8. What are CPD requirements for 2+2 students who have transferred into Monash Engineering from another degree or institution?
  9. I am a student doing double degree with Electrical & Computer Systems Engineering/Commerce who has an internship at Deloitte working in their computer systems /IT area. Can I use this for CPD?
  10. How am I assessed for CPD?
  11. How much time credit for what activities?
  12. How many CPD hours do I need?
  13. How do I find CPD opportunities?
  14. What is CPD?
  15. Who is CPD for?
  16. Can I have the CPD requirement waived?
  17. How do I register for CPD?
  18. What are the benefits of CPD?
  19. How does CPD work?
  20. Can I complete work experience or other activities outside Australia and have them count for CPD?
  21. What if someone tries to cheat the system?
  22. What documentation do I need to provide from my employer or volunteer supervisor to prove that I undertook my activities for the hours stated?
  23. How many hours of CPD do I need to have completed by the end of my first year at Monash?
  24. What about non-Engineering units and coursework, for double-degree students?
  25. Can I wait until my third or fourth year to begin submitting my CPD reflections to the system?
  26. How many skills and reflections does it take for an activity to show as ‘completed’ in the progress bar on my CPD dashboard page?
  27. I’ve just reached the ‘CPD target’ expected of me – am I finished?
  28. What limits and restrictions are there on the hours and activities required of me with CPD?
  29. If I already know that I’ll be completing a long-term activity over the course of multiple months and/or years – can I submit one activity to cover it all in one go? In advance?
  30. How often should I be submitting my ongoing part-time work as an activity?
  31. I’m a first year student and I missed the CPD information session that was run during O’Week on Wednesday 22 February 2017. Is that information available online?
  32. I’m not a first year student – will there be an information session for me too?
  33. I’ve been offered unpaid work experience at an Engineering-related company. Can I use this for CPD time tracking?
  34. How many hours can I claim for the activities I undertake as part of the Monash Engineering Leadership Program?
  35. How many hours can I claim for the activities I attend as part of the Engineering Work Ready Program?
  36. I’m a double-degree student in Engineering and another Faculty. How do I know what my minimum CPD hour requirement will be?

This is a new compulsory requirement for all undergraduate engineering students, which will be introduced in Semester 1, 2017.


1. I will complete my degree in 2016, and will graduate mid-year in 2017, does this affect me?

A. No, you will graduate as normal.

Any student who has completed all of their units according to the handbook for their degree by the end of Semester 1, 2017 will not be affected by this requirement.


2. I am completing my degree at the end of 2017 (or later), and graduating 2018 (or later), does this affect me?

A. Yes, you will be required to complete and pass the CPD requirements.


3. What if I am part way through my degree?

A. A pro-rata approach will be taken for students currently studying their undergraduate degree in terms of the time that must be applied to CPD activities:

Anticipated Course Completion Date Pro-Rata Time Requirement Assessment Task Required
Semester 2, 2016 and Semester 1, 2017 Nil Nil
Semester 2, 2017 and Semester 1, 2018 105 hrs Yes
Semester 2, 2018 and Semester 1, 2019 210 hrs Yes
Semester 2, 2019 and Semester 1, 2020 315 hrs Yes
Semester 2, 2020 420 hrs Yes

4. I complete my course at the end of 2017; what should I do

A. The best way of meeting your CPD requirement is to obtain work experience within an engineering related firm. We recommend you regularly log into Career Gateway through Career Connect to see opportunities advertised through Monash University.

Other links for vacation employment

If you are not able to/have not undertaken 12 weeks work experience then as the CPD requirement is phased, students completing their degree in semester 2, 2017 are required to demonstrate they have 105 hours of activities relevant to the CPD.

All these students will have taken subjects within their chosen engineering degree that are CPD relevant. These subjects can count up to a maximum of 2 weeks (70 hours).

You will then only need to demonstrate that you have either undertaken work experience (in any company), attended seminars or personal development programs, volunteered etc for just under 1 week full time equivalent to meet the CPD requirement and graduate.


5. When can I start collecting time credit toward CPD?

A. From the first day of your undergraduate study in Engineering - if you are part way through your degree, you may have already undertaken CPD relevant activities. These can count towards the time requirement. You will need to reflect on the things you learned through Student Futures when it is re-launched  for  engineering students in 2017.


6. What type of activities count towards CPD?

A. A broad range of activities can count towards students CPD requirement, although non-engineering related activities can be counted up to a maximum of 6 weeks (or 50%), towards the overall 12 week (100%) requirement (pro-rata for those students currently studying).

This means the other 50% of students activities MUST be made up from engineering related professional development activities.

Some examples are below:

CPD Opportunity Type Maximum Time Credit Examples Include

Work experience in engineering related company or role

420 hrs

  1. Work experience in engineering related companies
  2. Involvement with Monash Summer Research Project
  3. Involvement with Monash Industry Team Initiative (MITI)

Work experience in non-engineering related Company or role

210 hours

  1. Work experience with Red Cross Blood Bank doing admin support,
  2. Part time work in (non-engineering) businesses, 7 Eleven or Coles

In-curriculum (engineering related)

70 hours

  1. All Departments within the Faculty of Engineering have some units that are relevant to professional experience and so can be used to gain time credit for CPD (subject to a maximum of 70 hours). Pro rata credit may be applied during 2017

Professional development programs and activities

210 hours

  1. Monash Engineering Leadership Program - (engineering related)
  2. Monash Minds - (non-engineering related)
  3. Monash Ancora Imparo Program - (non-engineering related)
  4. Engineers Australia MyCPD Seminars - (engineering related)
  5. Leap Into Leadership Online - (non-engineering related)

Volunteering in Leadership Roles (non-engineering related)

210 hours

  1. Member of club executive committee
  2. Scout leader, sporting club coach, trainer etc
  3. Leadership role with community organisation

7. I am an international student, does engineering work experience in my home country count toward CPD time requirements?

A. Yes, you can use your engineering work experience from other countries toward your CPD time and skill requirement.

You will need to enter the details of this experience into Student Futures, and when you have logged the required number of hours and reflections you will be able to complete and submit the assessment.


8. What are CPD requirements for 2+2 students who have transferred into Monash Engineering from another degree or institution?

A. For information pertaining to 2+2 students, please contact the International Programs staff in the Faculty of Engineering: Jane Sun and Nicole Sims


9. I am a student doing double degree with Electrical & Computer Systems Engineering/Commerce who has an internship at Deloitte working in their computer systems /IT area. Can I use this for CPD?

A. Even though Deloitte is not normally be seen as an engineering related company, because the work experience is related to your course, you will receive 100% time credit for CPD.


10. How am I assessed for CPD?

To gain time credit for your CPD activities, you must:

  • log your CPD hours in Student Futures
  • choose the key business skills you’ve learned from the drop-down options
  • reflect on how you’ve benefited, personally and professionally, from your CPD experience in Student Futures.

Once you’ve met your CPD time requirement, you’ll need to complete and submit your assessment piece through Moodle.

How do I enter my reflections in Student Futures?

As you enter your CPD activities, Student Futures will prompt you with questions to reflect on your experience, using the STAR method:

S – Situation (background, setting of scene)

T – Task or Target (what exactly needed to be done – when? where? who with?)

A – Action (what you did and how and why you did it)

R – Result (outcome – what happened, what you learned).

You’ll recognise the STAR method from some of your other learning experiences. (Student Futures will be relaunched for Engineering students in early 2017)

Your reflections must meet University standards. Although there’s no minimum word count for reflections, make sure to include enough relevant information so that you can later use it in your assessment piece.

What if my activity isn’t in Student Futures?

The Student Futures website will be updated in early 2017 to allow you to enter and reflect on an activity you have undertaken outside Monash.

What’s the assessment piece?

The assessment piece is made up of six questions, with each addressing a specific Engineers Australia (EA) competency (see draft assessment questions, but please note that they may change a little over time.

Use Moodle to answer all six questions, as well as upload your Student Futures report that includes:

  • a summary of CPD hours logged and business skills learned
  • copies of all your reflections.

Monash academic staff will assess your submission. When they give it a pass, you’ll have completed your CPD.


11. How much time credit for what activities?

You can start gaining time credit for CPD from the first day of your undergraduate study. If you’re part-way through your course, you’ll have already undertaken some CPD-relevant activities. These can count towards your time requirement once you’ve logged the hours in Student Futures, where you’ll be guided to write reflections on your experiences.

If you’ve transferred into Monash Engineering from an engineering degree at another institution, we expect you’ll have gained professional experience in the same way as Monash students. You’ll be given time credit for any CPD-relevant activities after you’ve reflected on them  in Student Futures.

Once you know how much time credit you’ve gained from previous activities, you’ll be able to work out how many hours you still need to reach your CPD time requirement.

50% of your CPD activities must be engineering-related

At least 50% of your CPD time credit must come from engineering-related professional development activities, such as:

  • work experience at an engineering-related company
  • work experience at a non-engineering company but undertaking engineering activities
  • workshops and seminars on engineering topics
  • engineering leadership programs
  • industry visits.

In other words, if you haven’t yet enrolled, a minimum of 210 hours (6 weeks) of your required total of 420 hours (12 weeks) must directly relate to engineering. To calculate the minimum for your own situation, look up the adjusted (pro rata) time requirement table onHow many CPD hours do I need ?

and divide by half. The remainder of your time credit can come from non-engineering-related activities.

If you’re unsure whether an activity qualifies as ‘engineering-related’ for CPD, contact your course advisor for clarification.

Go to “How do I find CPD opportunities ?” for tips on how to search for both engineering-related and non-engineering-related activities.

Time credit limits for CPD activities

Check out the tables below to find out how many hours you can be credited for each of the five CPD activity categories:

  • engineering-related work experience
  • non-engineering-related work experience
  • CPD-relevant engineering units
  • professional development programs and activities
  • volunteering in leadership roles.

Examples of activities are listed for each category.

CPD activity category Time credit limit Activity examples

Work experience in engineering-related company or role

420 hours (12 weeks)

  1. work experience in engineering-related company
  2. involvement with Summer Research Program for Faculty of Engineering  students
  3. involvement with Monash Industry Team Initiative (MITI)
  4. Engineering graduate position
  5. Engineering scholarship with work experience component
  6. non-engineering-related summer job at engineering-related company  (including company owned by your family)

Work experience in non-engineering-related company or role

210 hours (6 weeks)

  1. work experience with Red Cross Blood Bank doing admin support
  2. part-time work in non-engineering-related businesses, such as 7-Eleven or Coles
  3. Work-Integrated Learning (WIL) from another faculty

CPD-relevant Engineering units (engineering-related)

70 hours (2 weeks)

  1. Each Monash Engineering course offers subjects, such as professional  practice units, that are CPD-relevant.

Professional development programs and activities (e.g. workshops, seminars, online learning programs, leadership programs and industry visits)

210 hours (6 weeks)

  1. Monash Engineering Leadership Program (engineering-related)
  2. Monash Minds (non-engineering-related)
  3. Monash Ancora Imparo Program (non-engineering related)
  4. Engineers Australia MyCPD Seminars (engineering-related)
  5. Leap Into Leadership Online (non-engineering related)
  6. Monash Engineering Work Ready program (engineering-related)
  7. Engineers Without Borders Australia projects (engineering-related)

Volunteering in leadership roles (non-engineering related)

210 hours (6 weeks)

  1. member of student club executive committee
  2. scout leader, sporting club coach, trainer or charity event organiser
  3. leadership role with Monash student body or other community  organisation

CPD-relevant coursework units

Each Engineering course offers subjects, such as professional practice units, that are CPD-relevant. These can help you meet up to 70 hours (2 weeks) of your time requirement.

You can apply for CPD time credit for any Engineering unit. You’ll need to show that you’ve learned business skills in the unit, and reflect on them, in Student Futures to gain full time credit

Work experience outside Australia

Up to 420 hours (12 weeks) of your engineering-related work experience (and up to 210 hours (6 weeks) or your non-engineering-related work experience) in other countries count toward your CPD time requirement. To verify that this took place, we’ll need your supervisor name, company contact details, and a brief summary of the role you performed.


12. How many CPD hours do I need?

As CPD will have only become a compulsory requirement in 2017, in order to graduate from an Engineering undergraduate course, the total hours needed will depend on how much time you have left before course completion.

CPD requirements do not apply to Malaysia undergraduate students or to master’s students on any campus. If you’re completing your course by the end of semester one, 2017, you will not be affected by CPD requirements. You can graduate as usual with no need to log any CPD hours.

Course completion in semester two, 2017 or semester one, 2018

If you’re completing your course in semester two, 2017 or semester one, 2018, you’ll need to log 105 hours (3 weeks) of professional experience. Don’t panic – most of this time will come from your previous activities.

Because you can accumulate up to 70 hours (2 weeks) through some of your Engineering units, you may now only need to find an additional 35 hours (1 week) of CPD activities to reach the total of 105 hours (3 weeks).

We can help you to identify CPD-relevant activities, and record them, but you’ll still need to do the assessment tasks.

Course completion from semester two, 2018

The more time you have before your course completion date, the more CPD hours you’re required to do. If you haven’t yet enrolled in Engineering, you’ll need to log 420 hours (12 weeks) of professional experience to graduate. But if you’re already part-way through your course, the total hours will be less than that.

Adjusted (pro rata) hours required for various course completion dates.

Anticipated course completion date

Adjusted (pro rata) time requirement

Assessment tasks required

Semester one, 2017

Nil

Nil

Semester two, 2017

105 hours (3 weeks)

Yes

Semester one, 2018

105 hours (3 weeks)

Yes

Semester two, 2018

210 hours (6 weeks)

Yes

Semester one, 2019

210 hours (6 weeks)

Yes

Semester two, 2019

315 hours (9 weeks)

Yes

Semester one, 2020

315 hours (9 weeks)

Yes

Semester two, 2020

420 hours (12 weeks)

Yes

For details on how to meet your time requirement, go to “How much time credit for what activities?


13. How do I find CPD opportunities?

You can use Student Futures to find professional development opportunities that are right for you. We’ve got lots of options listed!

You should also regularly check Career Gateway for work experience opportunities advertised through Monash.

Career Connect can suggest strategies and resources to help you with your work experience search, as well as provide details on CPD-relevant workshops, seminars and leadership opportunities. Feel free to drop in for a 10-minute chat or book a 30-minute appointment. (Go to Appointments with consultants for more information about both.)

We prefer that you meet your CPD requirements with engineering-related work experience that’s supervised by the host organisation. And this can be either paid or unpaid. If unpaid, Monash will provide insurance as long you do not work more than 80 hours. For more information, go to Work experience.

Work Experience

Click here to download a standard letter to a potential work experience employer.

You might like to take advantage of the summer break to gain CPD time credit. Here are some links to help you search for work experience opportunities:


14. What is CPD?

CPD stands for Continuous Professional Development. It’s an online collection of all work, volunteering, personal and professional skills development opportunities you experience throughout your time at Monash University.

It’s located on the Student Futures website and is an amazing new resource for the exclusive use of Monash Engineering students.


15. Who is CPD for?

CPD is a new compulsory requirement for all Monash Engineering undergraduate students who will be completing their course at the end of Semester 2, 2017 and beyond. It is a compulsory requirement, so if you don’t pass CPD, you won’t be eligible  to graduate.


16. Can I have the CPD requirement waived?

No. Any Monash undergraduate Engineering student who expects to complete their degree from Semester 2, 2017 onwards is required to complete the CPD component or they will not be eligible to graduate. There will be no exceptions.


17. How do I register for CPD?

There is no ‘registration’ process for CPD. As an undergraduate Monash Engineering student, you will automatically be directed to the CPD section of the website when you log in to Student Futures.


18. What are the benefits of CPD?

Well-developed personal and professional skills, and work or volunteer experience, are highly sought-after in the professional world. Ensuring that your life outside the Monash classroom is rich with a diverse range of activities and experiences will help you  develop these skills.

Once completed, the CPD report will make an impressive addition to your CV and provide you with a resource for revising your professional development experiences – particularly prior to a job interview.


19. How does CPD work?

After completing an activity, log on to Student Futures and submit a brief description of the activity, the number of hours you spent on it, and your supervisor’s contact details for verification purposes.

Then you identify which skill or skills you developed at that activity, and type a reflection that describes your experiences exercising those skills in that activity.


20. Can I complete work experience or other activities outside Australia and have them count for CPD?

Yes. The location of the activity doesn’t matter; what matters is what you did there, and what you learned. Be sure to include the full contact details (name, position, email and phone) of your boss, supervisor or mentor with each activity you submit (including  those based overseas), for verification purposes.


21. What if someone tries to cheat the system?

There will be severe penalties for anyone caught falsifying claims on their CPD. Failure to supply accurate and honest details about the activities you have attended would put your graduation in doubt. The usual University policies and penalties for providing fraudulent  information would apply.


22. What documentation do I need to provide from my employer or volunteer supervisor to prove that I undertook my activities for the hours stated?

None. All you need to provide us with is the name, position, email address and phone number of your boss, supervisor or mentor for verification purposes. Everything else you submit to your CPD will be the skills and reflections you enter about your own experiences. No official documentation is required.


23. How many hours of CPD do I need to have completed by the end of my first year at Monash?

There is no annual breakdown of minimum hours required. All you need to know is the total amount of minimum hours (shown on Student Futures as your ‘target hours’) that are due by the time you’re ready to graduate.


24. What about non-Engineering units and coursework, for double-degree students?

Students in double-degree courses can submit non-Engineering-based coursework to their CPD if they feel they have developed skills in those activities and can say so in their reflections, but they would need to submit that activity as Non-Engineering Professional Development. We may look at creating a Non-Engineering Curriculum category in time.


25. Can I wait until my third or fourth year to begin submitting my CPD reflections to the system?

No one will stop you from waiting to submit your CPD activities and skill reflections, but the longer you take, the more difficult it will be for you to recall what you did and to accurately report on the number of hours and the skills you developed. We would recommend submitting activities and skill  reflections  to  the  system  every three months at the most, but this is entirely up to each student and how they wish to proceed.


26. How many skills and reflections does it take for an activity to show as ‘completed’ in the progress bar on my CPD dashboard page?

Each activity requires at least one skill to be selected, and one reflection addressing that skill, before it will move from ‘submitted’ to ‘completed’. You may enter multiple skills however, each skill requires its own reflection.


27. I’ve just reached the ‘CPD target’ expected of me – am I finished?

Yes, you have reached the minimum requirement of hours required by the CPD and are now able to complete and submit the assessment piece.

However, we would encourage you to continue contributing to your CPD for the duration of your time at University, and continue to build your skills and experiences in a variety of different areas as employers are looking for graduates that can demonstrate a broad range of skills.


28. What limits and restrictions are there on the hours and activities required of me with CPD?

Activities with more than 420 hours (or 12 weeks) will need to be submitted in smaller groupings of hours, as there is a 420 hour limit per activity.

For more information on the hours and restrictions, please view questions 6 and 11, above.


29. If I already know that I’ll be completing a long-term activity over the course of multiple months and/or years – can I submit one activity to cover it all in one go? In advance?

Activities can only be submitted after the event has taken place. You will be writing a reflection based on the skills you developed, not a projection on the skills you think you might exercise. We do not recommend submitting more than three months’ worth of an activity at a time. Break long-term activities into shorter installments if necessary.


30. How often should I be submitting my ongoing part-time work as an activity?

We recommend entering long-term activities in three month batches, no more. This will make it easier to recall your hours spent in the activity, and what skills you developed (and reflecting on those skills).


31. I’m a first year student and I missed the CPD information session that was run during O’Week on Wednesday 22 February 2017. Is that information available online?

There will soon be a video of one of the O’Week sessions available for streaming on the website. Until then, feel free to attend one of the CPD Demonstration & Information Seminars, which are scheduled for March and April (see below).


32. I’m not a first year student – will there be an information session for me too?

There are a series of CPD Demonstration & Information Seminars scheduled for March and April. RSVPs are essential, and you will need to bring your Student ID Card with you on the day. https://www.monash.edu/engineering/cpd-rsvp


33. I’ve been offered unpaid work experience at an Engineering-related company. Can I use this for CPD time tracking?

Yes, all ‘engineering related’ work experience counts towards your CPD.

It is a requirement of Monash University that all learning tasks which are undertaken as part of students’ work experience must be supervised by the host organisation. When you are being paid for your work experience, your employer’s work cover/liability  insurance will apply.

If you are not being paid, Monash University has insurance that covers a maximum of 80 hours, per employer. Monash’s insurance policy will not apply to unpaid work experience if it is not supervised by the host organisation.

For more information on this please click on the ‘vacation work’ tab on the menu bar above, and also view the following for more information.

Before accepting an unpaid opportunity, check to see if the arrangement being proposed is in-line with Fair Work Australia. If you’re uncertain whether or not the opportunity you are considering is lawful, contact MESS.

34. How many hours can I claim for the activities I undertake as part of the Monash Engineering Leadership Program?

A combined total of 130 hours can be claimed against activities at the Modules and the three-day Residential. All other activities such as Industry Visits can be claimed separately on an hour-for-hour basis. All Monash Engineering Leadership Program activities are categorised as Engineering Professional Development.

35. How many hours can I claim for the activities I attend as part of the Engineering Work Ready Program?

All Engineering Work Ready Program activities can be claimed individually on an hour-for-hour basis. All activities within the Program are categorised as Engineering Professional Development.

36. I’m a double-degree student in Engineering and another Faculty. How do I know what my minimum CPD hour requirement will be?

Your minimum number of hours is determined by which Semester your final Engineering unit is undertaken, even if that is not the end of your time at Monash because of units you may still need to complete in the other Faculty of your double-degree. Once you have completed your final Engineering unit, we suggest you come to Student Services and check that the system agrees that you’ve completed your Engineering course, because the CPD requirement is based on the information on the system. Better to establish any discrepancy early on and address it accordingly, rather than only finding out when you’re ready to graduate that the system says you owe more CPD hours than you expected.