Frequently Asked Questions (FAQs)

The CPD program is a compulsory requirement for all undergraduate Engineering students at Monash Clayton, and was introduced in Semester 1, 2017.

1. What is CPD?

CPD stands for Continuous Professional Development. It’s an online collection of all work, volunteering, personal and professional skills development opportunities you experience throughout your time at Monash University.

It’s located on the Student Futures website and is an amazing new resource for the exclusive use of Monash Engineering students.


2. Who is CPD for?

CPD is a new compulsory requirement for all Monash Engineering undergraduate students who will be completing their course at the end of Semester 2, 2017 and beyond. It is a compulsory requirement, so if you don’t pass CPD, you won’t be eligible  to graduate.


3. Can I have the CPD requirement waived?

No. Any Monash undergraduate Engineering student who expects to complete their degree from Semester 2, 2017 onward is required to complete the CPD component or they will not be eligible to graduate. There will be no exceptions.


4. How do I register for CPD?

There is no ‘registration’ process for CPD. As an undergraduate Monash Engineering student, you will automatically be directed to the CPD section of the website when you log in to Student Futures.


5. Do you arrange work experience placements on a student’s behalf?

No, each student is wholly responsible for sourcing their own CPD activities. If you’re struggling to remember the activities you’ve completed while you’ve been at Monash, or if you need inspiration for new activities you could undertake now to apply against your CPD, download this Step-By-Step Guide (PDF, 0.18 MB), containing an extensive list at activity ideas.


6. What do I do with my Course-Related Learning Placement Proposal forms?

Students are required to return those forms to their department administrative office, not Student Services or the CPD Project Officer. Those forms are not part of the CPD process.


7. What are the benefits of CPD?

Well-developed personal and professional skills, and work or volunteer experience, are highly sought-after in the professional world. Ensuring that your life outside the Monash classroom is rich with a diverse range of activities and experiences will help you develop these skills.

Once completed, your CPD report will make an impressive addition to your CV and provide you with a valuable resource for revising your own previous professional development experiences (which will be particularly useful prior to a job interview).

Most importantly, it will also mean you are seen as ‘competent’, in Engineer’s Australia’s terms, to be a certified Engineer out in the workforce.


8. How does CPD work?

After completing an activity, log on to Student Futures and submit a brief description of the activity, the number of hours you spent on it, and the contact details of your supervisor (or someone else who can verify your hours and responsibilities) for verification purposes.

You then identify which skill (or skills) you developed (or further developed) at that activity, and type up a reflection (using the STAR method of reporting) that describes your experiences exercising those skills at that activity.

The skills you identify for each activity do not have to be the first time you experienced them. You can put a limitless number of entries against each skill, and in none of those submissions do you need to claim they were the first time you ever experienced that skill. Each individual instance of you utilising, exercising, or perhaps further developing each of the listed skills is a perfectly valid example of referencing the skill as part of your personal or professional development.

When you are nearing your course-completion date (the start of the semester containing your final Engineering unit), you will be required download two PDFs from Student Futures (one called a Completion Certificate, and one containing your complete reflections), upload those to Moodle, attach a third PDF containing all saved supporting documentation for your activities (appearing in chronological order within the PDF), and then answer six assessment questions about your CPD experiences on Moodle.

A Monash academic from your department will assess your submission, review your supporting documents PDF, verify some of your activities with the contacts whose details you provided, and then give you a competent / not-yet-competent result. If your submission is deemed competent on your first attempt, congratulations! You have completed your CPD requirements and (in terms of your CPD, at least) will be eligible to graduate.

If your first attempt at your CPD submission is deemed not-yet-competent, the Monash academic who assessed your work will be in touch with you (through the Moodle feedback function) to clarify what further details you need to supply, or what discrepancy needs addressing. You will then be given enough time to re-submit your CPD before your graduation date arrives. This process will be repeated as often as necessary, with no impact on your ability to graduate (although your graduation could potentially get pushed back six months to the next ceremony if your CPD isn’t assessed as competent in time for the ceremony you expected to attend – to avoid this happening, which is especially important for international students, be sure to submit everything as accurately as possible on your first attempt, and preferably ahead of the deadline).

You need to provide the correct details for your CPD. Don’t wait until the last minute to submit your activities and skills/reflections, or you’ll only be making things harder on yourself.


9. What kinds of activities count toward my CPD?

Any activity (almost without exception) that has provided you with skills and experience that you can justify (in your written reflections) has resulted in you developing one or more of the nine professional skills listed in Student Futures counts as a CPD activity.

We do not confirm or reject any CPD activity; you have to explain how attending that activity developed (or further developed) the skills you say came from it. If you can explain how you exercised that skill in that activity when you write your reflection, then you will have satisfied the CPD ‘eligibility’ requirement and submitted a valid CPD activity.

Engineering-related activities are those that include some element of Engineering; whether it be because the activity was held in an Engineering firm, or was hosted by a Monash Engineering Club, or because it involved networking with Engineering industry professionals. Non-Engineering-related activities are those that do not include the Engineering industry in any way.

Some examples: Reception work at an Engineering firm would count as Engineering Work Experience, because you are immersed in (and surrounded by) Engineering contacts and experiences. A cleaner of an Engineering firm who works through the night when no Engineering contacts are present would be Non-Engineering Work Experience. Working in an Engineering role within a traditionally non-Engineering-related company would mean that your work was Engineering-related in your specific instance (so you should claim it as such).

Non-Engineering-related activities can also be counted against your minimum requirement of hours (which is 420 hours, or 12 weeks, for a first year student), but no more than 50% (or in this example, 6 weeks) of your minimum hour requirement can come from Non-Engineering-related activities. The remainder must be made up of Engineering-related activities (or if you like, the whole amount can come from Engineering-related activities – there is no limit there).

Some examples are given below:

CPD Activity Category Type Hours that can be applied against the Minimum Hour Requirement Examples include (but are not limited to) the following:

Engineering
Work Experience

- in an Engineering company or role

Up to 100% of your minimum hour requirement, which means:

105 hours for students who (in February 2017) were set to course-complete in Semester 2, 2017 or Semester 1, 2018

210 hours for students who (in February 2017) were set to course-complete in Semester 2, 2018 or Semester 1, 2019

315 hours for students who (in February 2017) were set to course-complete in Semester 2, 2019 or Semester 1, 2020

420 hours for students who (in February 2017) were set to course-complete in Semester 2, 2020 or later

  • Engineering-based work experience or volunteering at any Engineering firm (any specialisation)
  • Non-Engineering-based work experience or volunteering (such as reception duties) at an Engineering firm while industry professionals are present (i.e, during office hours)
  • Engineering-related work experience or volunteering at a non-Engineering firm
  • Industry-Based Learning (IBL) for Software Engineering students
  • Monash Summer Research Program (Engineering)
  • Monash Industry Team Initiative (MITI)
  • Participation with Engineers Without Borders (EWB)

Non-Engineering Work Experience

Up to 50% of your minimum hour requirement, which means:

53 hours for students who (in February 2017) were set to course-complete in Semester 2, 2017 or Semester 1, 2018

105 hours for students who (in February 2017) were set to course-complete in Semester 2, 2018 or Semester 1, 2019

158 hours for students who (in February 2017) were set to course-complete in Semester 2, 2019 or Semester 1, 2020

210 hours for students who (in February 2017) were set to course-complete in Semester 2, 2020 or later

  • Work experience in an Engineering-related company that was isolated from all other employees (i.e. an office cleaner who works when industry personnel are not present)
  • Administrative work experience with the Red Cross Blood Bank
  • Any kind of work in any non-Engineering business, such as 7-Eleven, Coles, a café, a bookstore, a restaurant, etc
  • Another Faculty’s Industry-Based Learning (IBL) equivalent
  • Non-Engineering-based Monash Summer (or Winter) Research Programs

Engineering Professional Development

Up to 100% of your minimum hour requirement, which means:

105 hours for students who (in February 2017) were set to course-complete in Semester 2, 2017 or Semester 1, 2018

210 hours for students who (in February 2017) were set to course-complete in Semester 2, 2018 or Semester 1, 2019

315 hours for students who (in February 2017) were set to course-complete in Semester 2, 2019 or Semester 1, 2020

420 hours for students who (in February 2017) were set to course-complete in Semester 2, 2020 or later

  • Monash Engineering Leadership Program
  • Engineering Work Ready Program events
  • Engineers Australia’s ‘MyCPD’ Seminars
  • Active member of an Engineering-based Monash Club or Society organising or attending any Engineering-based activities / being a member of the Committee

Non-Engineering Professional Development

Up to 50% of your minimum hour requirement, which means:

53 hours for students who (in February 2017) were set to course-complete in Semester 2, 2017 or Semester 1, 2018

105 hours for students who (in February 2017) were set to course-complete in Semester 2, 2018 or Semester 1, 2019

158 hours for students who (in February 2017) were set to course-complete in Semester 2, 2019 or Semester 1, 2020

210 hours for students who (in February 2017) were set to course-complete in Semester 2, 2020 or later

  • Active member of a non-Engineering-based Monash Club or Society / being a member of the Committee
  • Active member of an Engineering-based Monash Club or Society organising or attending any non-Engineering-based activities
  • Sporting club coach, trainer, Scout leader, etc
  • Leadership role with a community organisation
  • Monash Minds
  • Monash Ancora Imparo Program
  • Training and short courses
  • Leap Into Leadership Online
  • Volunteering to assist University staff for / at / with any of the following: O’Week, Enrolment Sessions, Open Day, CPD Lab Sessions, or to become a mentor with the Engineering Mentor Scheme

Engineering Curriculum

(activities undertaken as part of your Engineering units)

Up to 70 hours can be applied against your minimum hour requirement.

Any student can claim any number of hours they wish from this category, but only a maximum of 70 hours will apply against their minimum hour requirement.

  • Group assignment work
  • Research, homework and assignment preparation
  • Class presentations
  • On-site industry visits
  • Industry guest speakers at a lecture on campus
  • Final Year Projects (FYPs)
  • Study Exchange / Study Abroad Programs

Don’t include passive listening at lectures and tutorials, etc, as that would not constitute active professional skills development

Non-Engineering Curriculum

(for double-degree students; activities undertaken as part of your units for any Faculties other than Engineering)

Up to 50% of your minimum hour requirement, which means:

53 hours for students who (in February 2017) were set to course-complete in Semester 2, 2017 or Semester 1, 2018

105 hours for students who (in February 2017) were set to course-complete in Semester 2, 2018 or Semester 1, 2019

158 hours for students who (in February 2017) were set to course-complete in Semester 2, 2019 or Semester 1, 2020

210 hours for students who (in February 2017) were set to course-complete in Semester 2, 2020 or later

  • Group assignment work
  • Research, homework and assignment preparation
  • Class presentations
  • On-site industry visits
  • Industry guest speakers at a lecture on campus
  • Another Faculty’s Final Year Project (FYP) equivalent
  • Study Exchange / Study Abroad Programs

Don’t includepassive listening at lectures and tutorials, etc, as that would not constitute active professional skills development


10. I completed my degree in 2016 (or will complete it in Semester 1, 2017), and will graduate in mid-2017, so does this new CPD requirement affect me?

No, you will graduate as normal. Any student who has completed all of their Engineering units (according to the handbook) by the end of Semester 1, 2017 will not be affected by this requirement, including double-degree students who have completed their final Engineering unit by the end of Semester 1, 2017.


11. I am completing my degree at the end of 2017 (or later), and will be graduating in 2018 (or later), so does this new CPD requirement affect me?

Yes, you will be required to pass your CPD by completing all of the requirements.


12. How many hours’ credit can I receive, and for what activities?

You can apply any activity (Engineering-based or not) to your CPD, provided that you undertook that activity while you were an Engineering undergraduate student at Monash Clayton. You cannot apply any activities you undertook before that date, including activities undertaken at Monash Malaysia or any other campus. (Activities that you started before coming to Monash Clayton for your Engineering undergraduate degree, but continued after that date, can only be counted from your first day as a Monash Clayton Engineering undergraduate student onward).

So for example, if you are currently in the third year of your undergraduate Engineering course at Monash Clayton, then you can look back at your entire first and second years (even if they were spent at another institution), and submit any and all relevant activities to your CPD that you wish to spend the time entering into the system.

If you’ve transferred in to Monash Engineering from another campus or course at Monash, or from another course (Engineering or otherwise) from another institution (including Monash College), please contact the International Programs staff in the Faculty of Engineering for more details about your specific situation: Jane Sun and Nicole Sims.

Once you’ve added all your previously completed activities, you’ll know how many hours are remaining for you to complete before you reach your minimum hour requirement.

50% of your minimum hour requirement must come from Engineering-related activities

At least 50% of your minimum hour requirement must come from Engineering-related work experience, Engineering-related professional development activities, and/or Engineering-related curriculum activities (the latter of which must be undertaken as part of an Engineering unit, specifically). Examples of these three areas may include:

  • Any kind of work experience at an Engineering-related company (excluding after-hours work such as office cleaning; Engineering professionals must be present when you are)
  • Specifically Engineering-related work experience at a non-Engineering-related company
  • Seminars and workshops on Engineering topics
  • Monash Engineering Leadership Program
  • Engineering Work Ready Program
  • Involvement with the Monash Industry Team Initiative (MITI)
  • Volunteering with Engineers Without Borders (EWB)
  • Engineering industry visits
  • Preparation for, and attending, Engineering-related activities with any Monash Engineering-based Clubs and Societies
  • Holding office with any Monash Engineering-based Clubs and Societies
  • Group assignments, Study Abroad / Study Exchange, class presentations, Final Year Projects (FYPs), etc, completed as part of a specific Engineering unit within your course

Reaching the Minimum Requirement of Hours

There are limits to how many hours can come from each category in order to reach the minimum hour requirement. These limits differ from student to student, depending on their anticipated course-completion date (as it appeared at the start of Semester 1, 2017). See the below graphs for more details. There is one for each cohort of students, as divided by course-completion date:

Students Expected to Course-Complete in Semester 2, 2020 and Beyond - Minimum Requirement: 420 hours

Students Expected to Course-Complete in Semester 2, 2019 and Semester 1, 2020 - Minimum Requirement: 315 hours

* Please note that in the case of 50% of your minimum hour requirement resulting in 157.5 hours, this number will instead be 158 hours, as the system does not allow you to enter less than a full hour of CPD activity.

Students Expected to Course-Complete in Semester 2, 2018 and Semester 1, 2019 - Minimum Requirement: 210 hours

Students Expected to Course-Complete in Semester 2, 2017 and Semester 1, 2018 - Minimum Requirement: 105 hours

* Please note that in the case of 50% of your minimum hour requirement resulting in 52.5 hours, this number will instead be 53 hours, as the system does not allow you to enter less than a full hour of CPD activity.

As shown in the above graphs, if you enrolled as a first year student in an undergraduate Engineering course at Monash Clayton in Semester 1, 2017 (or later), your minimum hour requirement for CPD is 420 hours (which equates to 12 weeks) – so at least 50% of that time, which is a minimum of 210 hours (or 6 weeks), must come directly from Engineering-based activities. (The whole 420 hours can come from Engineering-based activities if you want it to and if you have enough Engineering activities to cover the entire minimum hour requirement. The restriction here only lies with non-Engineering-based activities, which cannot account for more than 50% of your minimum hour requirement.)

If you were already in second year (or later) at the start of Semester 1, 2017, your minimum hour requirement for CPD will be different to 420 hours. Refer to the above graphs for the specific minimum hour requirement applicable to you.

Regardless of your projected course-completion date, every student is required to complete a specific 19 skills as shown in Student Futures (and 19 accompanying reflections) as a minimum. As with the number of hours you submit to your CPD, the more skills and reflections you enter into the system over and above the minimum requirement, the better the outcome will look to your future employers.

You can submit as many activities under the Engineering Curriculum category as you wish, although no more than 70 of these hours will count toward your minimum hour requirement (70 hours is the limit for this purpose for all students, regardless of your course-completion date).

Every student must also complete the six assessment questions in Moodle, and provide a single, combined PDF of all supporting documentation from their completed activities (with the documents appearing within the PDF in chronological order).

Once you have ensured that at least 50% of your minimum hour requirement has been made up of Engineering-based activities, the remainder of your CPD hours can either come from Engineering-related activities or non-Engineering-related activities.

Read question 25 for tips on how to search for both Engineering-related and non-Engineering-related activities.

Limits and restrictions on what can count toward your minimum hour requirement

The below table shows you the maximum number of hours that can be claimed toward your minimum hour requirement for each of the six Category Types:

  • Engineering Work Experience
  • Non-Engineering Work Experience
  • Engineering Professional Development
  • Non-Engineering Professional Development
  • Engineering Curriculum
  • Non-Engineering Curriculum

Examples of activities are listed below for each category:

CPD Activity Category Type Hours that can be applied against the Minimum Hour Requirement Examples include (but are not limited to) the following:

Engineering
Work Experience

- in an Engineering company or role

Up to 100% of your minimum hour requirement, which means:

105 hours for students who (in February 2017) were set to course-complete in Semester 2, 2017 or Semester 1, 2018

210 hours for students who (in February 2017) were set to course-complete in Semester 2, 2018 or Semester 1, 2019

315 hours for students who (in February 2017) were set to course-complete in Semester 2, 2019 or Semester 1, 2020

420 hours for students who (in February 2017) were set to course-complete in Semester 2, 2020 or later

  • Engineering-based work experience or volunteering at any Engineering firm (any specialisation)
  • Non-Engineering-based work experience or volunteering (such as reception duties) at an Engineering firm while industry professionals are present (i.e, during office hours)
  • Engineering-related work experience or volunteering at a non-Engineering firm
  • Industry-Based Learning (IBL) for Software Engineering students
  • Monash Summer Research Program (Engineering)
  • Monash Industry Team Initiative (MITI)
  • Participation with Engineers Without Borders (EWB)

Non-Engineering Work Experience

Up to 50% of your minimum hour requirement, which means:

53 hours for students who (in February 2017) were set to course-complete in Semester 2, 2017 or Semester 1, 2018

105 hours for students who (in February 2017) were set to course-complete in Semester 2, 2018 or Semester 1, 2019

158 hours for students who (in February 2017) were set to course-complete in Semester 2, 2019 or Semester 1, 2020

210 hours for students who (in February 2017) were set to course-complete in Semester 2, 2020 or later

  • Work experience in an Engineering-related company that was isolated from all other employees (i.e. an office cleaner who works when industry personnel are not present)
  • Administrative work experience with the Red Cross Blood Bank
  • Any kind of work in any non-Engineering business, such as 7-Eleven, Coles, a café, a bookstore, a restaurant, etc
  • Another Faculty’s Industry-Based Learning (IBL) equivalent
  • Non-Engineering-based Monash Summer (or Winter) Research Programs

Engineering Professional Development

Up to 100% of your minimum hour requirement, which means:

105 hours for students who (in February 2017) were set to course-complete in Semester 2, 2017 or Semester 1, 2018

210 hours for students who (in February 2017) were set to course-complete in Semester 2, 2018 or Semester 1, 2019

315 hours for students who (in February 2017) were set to course-complete in Semester 2, 2019 or Semester 1, 2020

420 hours for students who (in February 2017) were set to course-complete in Semester 2, 2020 or later

  • Monash Engineering Leadership Program
  • Engineering Work Ready Program events
  • Engineers Australia’s ‘MyCPD’ Seminars
  • Active member of an Engineering-based Monash Club or Society organising or attending any Engineering-based activities / being a member of the Committee

Non-Engineering Professional Development

Up to 50% of your minimum hour requirement, which means:

53 hours for students who (in February 2017) were set to course-complete in Semester 2, 2017 or Semester 1, 2018

105 hours for students who (in February 2017) were set to course-complete in Semester 2, 2018 or Semester 1, 2019

158 hours for students who (in February 2017) were set to course-complete in Semester 2, 2019 or Semester 1, 2020

210 hours for students who (in February 2017) were set to course-complete in Semester 2, 2020 or later

  • Active member of a non-Engineering-based Monash Club or Society / being a member of the Committee
  • Active member of an Engineering-based Monash Club or Society organising or attending any non-Engineering-based activities
  • Sporting club coach, trainer, Scout leader, etc
  • Leadership role with a community organisation
  • Monash Minds
  • Monash Ancora Imparo Program
  • Training and short courses
  • Leap Into Leadership Online
  • Volunteering to assist University staff for / at / with any of the following: O’Week, Enrolment Sessions, Open Day, CPD Lab Sessions, or to become a mentor with the Engineering Mentor Scheme

Engineering Curriculum

(activities undertaken as part of your Engineering units)

Up to 70 hours can be applied against your minimum hour requirement.

Any student can claim any number of hours they wish from this category, but only a maximum of 70 hours will apply against their minimum hour requirement.

  • Group assignment work
  • Research, homework and assignment preparation
  • Class presentations
  • On-site industry visits
  • Industry guest speakers at a lecture on campus
  • Final Year Projects (FYPs)
  • Study Exchange / Study Abroad Programs

Don’t include passive listening at lectures and tutorials, etc, as that would not constitute active professional skills development

Non-Engineering Curriculum

(for double-degree students; activities undertaken as part of your units for any Faculties other than Engineering)

Up to 50% of your minimum hour requirement, which means:

53 hours for students who (in February 2017) were set to course-complete in Semester 2, 2017 or Semester 1, 2018

105 hours for students who (in February 2017) were set to course-complete in Semester 2, 2018 or Semester 1, 2019

158 hours for students who (in February 2017) were set to course-complete in Semester 2, 2019 or Semester 1, 2020

210 hours for students who (in February 2017) were set to course-complete in Semester 2, 2020 or later

  • Group assignment work
  • Research, homework and assignment preparation
  • Class presentations
  • On-site industry visits
  • Industry guest speakers at a lecture on campus
  • Another Faculty’s Final Year Project (FYP) equivalent
  • Study Exchange / Study Abroad Programs

Don’t includepassive listening at lectures and tutorials, etc, as that would not constitute active professional skills development


13. How many CPD hours do I need?

It’s important that you understand that you can (and should) submit to your CPD ALL relevant hours of activities you’ve undertaken. There’s no limit on how many hours you can enter into the system*. The best way to impress your future employers by your overall CPD totals is to submit all the activities you’ve completed. As long as you legitimately did the hours you claim, why not get the ‘credit’ for the work you’ve done? Put it all in, and see your total hours grow to be the largest legitimate number it can be. We do not limit what you can submit to your CPD.

* That being said, the system currently has a set limit of 420 hours that can be submitted per activity, but that just means you’ll need to break up longer activities into 420-hour instalments, and enter them separately until this limit has been removed, which we hope to roll-out in a future update but cannot guarantee.

When we talk about “limits” and “maximum number of hours you can claim”, etc, we are exclusively talking about the number of hours you can claim against your minimum requirement of hours in order to be eligible to graduate. Those limits are not intended to restrict what you submit to your CPD as a whole. For example, you can still submit 2,000 hours of part-time work at Kmart if that’s how much time you’ve legitimately worked there developing professional skills while you were a Monash Clayton Engineering undergraduate student, but of the 420 hours a 2017 first year student has to submit to their CPD by the time they’re ready to graduate in Semester 2, 2020 or later, only 50% of that figure (i.e. 210 hours) can be attributed to Non-Engineering Work Experience. So in this example, all 2,000 hours are perfectly acceptable as a submission to this student’s CPD (no doubt they’ve developed plenty of professional skills during this time, so they should definitely include all of these skills in their totals), but no more than 50% (210) of those hours will help the student reach their 420-hour minimum requirement. The remaining 210 hours must be made up from Engineering-related activities.

Each student must also submit 19 specific skills and reflections in order to satisfy the other minimum requirement for graduation eligibility, but again there is no cap on how many skills and reflections any student can submit to their CPD. If your overall CPD totals show 8,000 hours and 75 skills/reflections when you ‘only’ had to submit a minimum of 420 hours and 19 skills/reflections, this will look fantastic to potential employers (compared to stopping once you reach your minimum requirements).

Projected course-completion in Semester 2, 2017 or Semester 1, 2018

If (in February 2017) it was anticipated on the system that you’d complete your course in Semester 2, 2017 or Semester 1, 2018, you will need to log 105 hours (3 weeks) of professional experience. Don’t panic – most of this time will probably come from activities you have previously completed earlier in the life of your course.

Because you can accumulate up to 70 hours (2 weeks) from activities undertaken through your Engineering units, perhaps start by submitting activities like these, and if you’re in luck, you may only need to find an additional 35 hours (1 week) of CPD activities to reach the total of 105 hours (3 weeks).

Projected course-completion from Semester 2, 2018 onward

The more time you have before your course-completion date (as it was anticipated on the system in February 2017), the more CPD hours you’re required to do. If this is your first year of your Engineering undergraduate degree with Monash Clayton, you’ll need to log a minimum of 420 hours (which is 12 weeks) of professional experience in order to be eligible to graduate. However, if you were already part-way through your course when we launched the CPD component of your degree in Semester 1, 2017, your minimum hour requirement will be less than that (see below).

Adjusted (pro-rata) hours required for various course-completion dates

The below table outlines the CPD requirements each student must meet in order to be deemed eligible to graduate, separated out by anticipated course-completion date (the semester in which your final Engineering unit was expected to be held, at the time the CPD program was launched at the start of Semester 1, 2017). Bear in mind that the minimum requirements are just that; they are not maximum amounts (there ARE no maximum amounts); we urge you to submit all of your activities to your CPD, even once you have passed your minimum requirements.

Anticipated Course-Completion Date * Minimum Pro-Rata Time Requirement Minimum Skill Requirement Minimum Reflection Requirement Moodle Assessment Questions

Semester 2, 2016

N/A

N/A

N/A

N/A

Semester 1, 2017

N/A

N/A

N/A

N/A

Semester 2, 2017

105 hours
(3 weeks’ worth)

19

19

6

Semester 1, 2018

105 hours
(3 weeks’ worth)

19

19

6

Semester 2, 2018

210 hours
(6 weeks’ worth)

19

19

6

Semester 1, 2019

210 hours
(6 weeks’ worth)

19

19

6

Semester 2, 2019

315 hours
(9 weeks’ worth)

19

19

6

Semester 1, 2020

315 hours
(9 weeks’ worth)

19

19

6

Semester 2, 2020
and beyond

420 hours
(12 weeks’ worth)

19

19

6

* As it was anticipated at the start of Semester 1, 2017. Changes made to your course progression during or after Semester 1, 2017 will not affect or change your requirements as outlined in the above table.

For details on how to meet your minimum hour requirement, read question 11.


14. How many hours can I submit to my CPD?

There is no maximum number of hours you can submit to your CPD, although each activity is limited to 420 hours (so longer activities will need to be broken up into smaller segments of 420 hours or less each). If you’ve completed activities that helped you develop your skills, you should submit them all to your CPD so they can be counted as part of your totals. When you pass your minimum requirement, we encourage you to keep putting your activities into the system and watch your totals grow! The more hours and skills you enter into your CPD, the greater your overall totals will look when compared to the minimum requirements you had to reach – and this will look very impressive to potential employers when you show them these totals in job interviews.

Only so many hours will count from certain category types toward your minimum hour requirement, such as a cap of 70 hours of Engineering Curriculum activities, but this still doesn’t mean you can’t put in any number of hours you legitimately participated in that helped you develop your skills within Engineering Curriculum. The other restriction is that no more than 50% of your minimum hour requirement can come from Non-Engineering-related activities, whereas there is no such restriction on Engineering-related activities. But none of these examples are limits on how many hours you can submit to your CPD. You should feel free to enter all activities and hours and skills into the system that you’re happy to spend the time submitting. It will look great for you in the long run, and will reflect the legitimate amount of skills you’ve developed.


15. When can I start collecting time credit toward my CPD?

From the day you first became an undergraduate Monash Clayton Engineering student. If you’re already partway through your degree, you will probably have undertaken CPD-relevant activities that can count toward the minimum hours required. You’ll need to reflect on the skills you learned, and the sooner you do this, the better – especially for the activities for which you’re relying on your memory of events from past years to supply the details and anecdotal reflections and contact information required. You may not gain access to the Moodle site right away, but this is not a necessary step until you’re about to complete your course anyway, so there is no rush on that part. You will, however, be able to access the Student Futures website, which is where you submit your activities and skills/reflections.


16. What if I was already partway through my course when this new CPD requirement was introduced?

A pro-rata approach has been taken for students who were already studying their undergraduate Engineering degree at Monash Clayton when the CPD requirement was first launched in Semester 1, 2017. This pro-rata approach only applies to the minimum number of CPD hours that must be submitted to the system; it does not affect the number of skills, reflections or assessment questions each student is required to complete, as these are the same totals for everyone. The below table indicates how many hours and other CPD tasks must be completed, depending on each student’s anticipated course-completion date as it appeared in on the system in February 2017:

Anticipated Course-Completion Date * Minimum Pro-Rata Time Requirement Minimum Skill Requirement Minimum Reflection Requirement Moodle Assessment Questions

Semester 2, 2016

N/A

N/A

N/A

N/A

Semester 1, 2017

N/A

N/A

N/A

N/A

Semester 2, 2017

105 hours
(3 weeks’ worth)

19

19

6

Semester 1, 2018

105 hours
(3 weeks’ worth)

19

19

6

Semester 2, 2018

210 hours
(6 weeks’ worth)

19

19

6

Semester 1, 2019

210 hours
(6 weeks’ worth)

19

19

6

Semester 2, 2019

315 hours
(9 weeks’ worth)

19

19

6

Semester 1, 2020

315 hours
(9 weeks’ worth)

19

19

6

Semester 2, 2020
and beyond

420 hours
(12 weeks’ worth)

19

19

6

* As it was anticipated at the start of Semester 1, 2017. Changes made to your course progression during or after Semester 1, 2017 will not affect or change your requirements as outlined in the above table.


17. I will complete my course at the end of 2017; what can I do if I don’t already have enough hours of completed activities to add to my CPD?

Students who were listed on the University’s system in February 2017 as course-completing in Semester 2, 2017 are only required to submit a minimum requirement of 105 hours and 19 skills/reflections to be eligible to graduate. (Please note that we strongly urge you to complete more hours and skills/reflections than these minimum amounts, but those are the targets you must reach in order to graduate.)

You will almost certainly have undertaken units within your Engineering degree that required you to complete activities that could now count toward your CPD, such as group assignments, Final Year Projects (FYPs), or industry visits. Up to 70 hours (2 weeks) of the activities you conducted as part of your Engineering units can count toward your 105 minimum hours to reach graduation eligibility (which might leave you with as little as 35 hours, or 1 week, to apply to activities outside your units). The difference could then easily be made up from activities like volunteering, work experience (in any company), or attending seminars and personal development programs.

Please note that passive listening at lectures would not count as an activity where you developed professional skills; you would need to be actively involved in some kind of activity (such as the examples listed above) for you to be developing professional skills through your curriculum units.

The best way of meeting your CPD requirements is to obtain work experience within an Engineering-related firm. We recommend that you regularly log in to Career Gateway through Career Connect to see all of the opportunities advertised through Monash University.

Other links for vacation employment:

If you’re struggling to remember the activities you’ve completed while you’ve been at Monash, or if you need inspiration for new activities you could undertake now to apply toward your CPD, download this Step-By-Step Guide (PDF, 0.18 MB), containing an extensive list at activity ideas.


18. I am an international student – can Engineering-based work experience from my home country count toward my CPD?

Yes, you can use your Engineering work experience from other countries toward your CPD requirements, as long as you were a Monash Clayton Engineering undergraduate student (or equivalent) at the time you undertook the activity. You will need to enter the details of this experience into Student Futures, and when you have logged the required number of hours, skills and reflections, you will be able to complete and submit the assessment.

For more information pertaining to students coming in to a Monash from overseas, please contact the International Programs staff in the Faculty of Engineering: Jane Sun and Nicole Sims.


19. Can I complete work experience or other activities outside Australia and have them count for CPD?

Yes. The location of the activity doesn’t matter; what matters is what you did there, and what you learned. Be sure to include the full contact details (name, position, email and phone) of your boss, supervisor, mentor, or colleague (or someone else who can vouch for your claimed hours and responsibilities) with each activity you submit (including those based overseas) so they can be contacted for verification purposes, and collate any supporting documentation (letters from your employer, certifications of completion, etc) to supply to us later.


20. What are the CPD requirements for 2+2 students who transferred in to a Monash Clayton Engineering undergraduate degree from another campus, course, or institution?

For information pertaining to students coming in to a Monash Clayton Engineering undergraduate degree from another campus, course, or institution, please contact the International Programs staff in the Faculty of Engineering: Jane Sun and Nicole Sims.


21. Can I include activities in my CPD if I undertook them while I was a student at Monash College, before transferring in to my current course at Monash University?

Yes, but only for the time spent as a Diploma 2 student, not Diploma 1. For more information pertaining to students coming in to a Monash Clayton Engineering undergraduate degree from another campus, course or institution (including Monash College), please contact the International Programs staff in the Faculty of Engineering: Jane Sun and Nicole Sims.


22. Before I became a Monash Clayton Engineering undergraduate student (or equivalent), I completed an activity that I want to add to my CPD; is this possible?

Unfortunately not. After all, the ‘D’ in ‘CPD’ stands for ‘Development’. We need to be able to assess how your personal and professional skills have developed over the time you have been a Monash Clayton Engineering undergraduate student, and to that end we cannot include any activity you undertook before you fulfilled those criteria. We will include any activity you’ve undertaken from your first day as a Monash Clayton Engineering undergraduate student (including ongoing activities such as part-time work that began before this date but continued after you started at Monash, although this obviously means you can only include time at that activity since you started at Monash). Anything earlier than that is inadmissible for your CPD (although we recommend you keep references to those earlier activities in your CV; especially if they’re Engineering-related).

If you started an activity before becoming a Monash Clayton Engineering undergraduate student, but it continued beyond your Monash start date, then you can include in your CPD the portion of the activity that began with your first day as a Monash Clayton Engineering undergraduate student, and all the hours you completed and skills you developed from that date on.

Students who transferred into their current Monash Clayton Engineering undergraduate degree from another institution or degree, gaining credit for one or more semesters in another degree, are free to claim activities from those semesters in what we are calling the equivalent time to the start of the Monash course in which they are now enrolled.


23. How am I assessed for CPD?

To successfully submit your CPD activities, you must:

  • log your CPD activity details (including hours) in Student Futures
  • select the skills you’ve learned or developed in that activity
  • write a reflection on your experiences developing those skills at that activity

Once you’ve met your two CPD minimum requirements (for hours and skills/reflections), you’ll need to complete and submit your assessment piece through Moodle, attaching your supporting documentation, your ‘Completion Certificate’ PDF, and your ‘My Reflections’ PDF at the same time.

How do I enter my reflections in Student Futures?

As you enter your CPD activities, Student Futures will prompt you with questions to reflect on your experience, using the STAR method:

S – Situation (background, setting of scene)
T – Task, or Target (what exactly needed to be done – when, where, with whom?)
A – Action (what you did, and how and why you did it)
R – Result (outcome – what happened, what you learned)

You’ll probably recognise the STAR method from some of your other learning experiences.

Your reflections must meet University standards. Although there’s no minimum word count for reflections, make sure to include enough relevant information so you can use it later on in your assessment piece. You will want to keep your reflections somewhat concise for ease of revision by yourself later, and for assessment by the academic who will be checking your CPD, but make sure you have covered all relevant details. Use anecdotal examples wherever relevant.

If you’d like some assistance with writing your reflections in the STAR method, the Library runs free Writing Workshops to assist students develop skills to write in various styles, including the STAR method and the Moodle assessment piece. See questions 52-53 for more information.

What if my activity isn’t already listed in Student Futures?

You can add an activity of your own in the Extra-curricular tab. Provide as much information as you can. If you’re looking to add an activity in the Monash Activities tab but you cannot find it (and you’re certain that it’s an official Monash-based activity such as a Monash-run program, short course, or Club/Society), please advise Student Futures and they will add the activity to the pre-filled choices on their system.

When is my CPD due?

If you are course-completing at the end of Semester 2, 2017, you must have completed the assessment piece in Moodle by 11:59pm on Friday 11 August 2017 (which means that the Student Futures portion will need to be completed before that, in order for your assessment piece to draw on your reflections in Student Futures).

For example, students who are course-completing at the end of Semester 2, 2017 will need to have completed the process of entering their activities and skills/reflections into Student Futures, and then moved on to Moodle and submitted their assessment piece by 11:59pm on Friday 11 August 2017.

If (in February 2017) you were expected to course-complete in 2018 or later, your deadline will be one minute before midnight at the very start of the semester containing your final Engineering unit. Please be prepared for this deadline and have your Student Futures submissions completed by this point in your course.

This timing will allow the academics enough time to assess and verify your submission (and everybody else’s), and it will also allow you enough time to address any concerns in your initial submission and re-submit your CPD (if necessary), without impacting your expected graduation date.

What’s the assessment piece?

The assessment piece is made up of six questions, with each one addressing a specific Engineers Australia (EA) competency (you can see the assessment questions (PDF, 0.09 MB) here, but please note that they may change a little over time).

Use Moodle to answer all six questions, then upload a PDF providing (in chronological order) all supporting documentation you kept on-hand to substantiate your activities. Finally, upload your ‘Complete Certificate’ PDF and your ‘My Reflections’ PDF, which (between them) will include:

  • your name and the date you downloaded your Completion Certificate
  • the official Monash logo to verify their authenticity
  • a summary of your CPD hours and skills (showing how far over and above the minimum requirements you went, assuming you continued to add more than was required of you)
  • copies of all your written reflections

You will need to agree to the online coversheet before uploading your complete CPD submission to be checked by TurnItIn for any accidental or intentional plagiarism. If TurnItIn identifies any problems with your submission, you will be advised to address the issues before re-submitting.

Once your CPD submission has been successfully uploaded, an academic from your department will assess your submission (including verifying your claims with the people whose contact details you provided as part of your submissions and reviewing your supporting documentation PDF). If there’s anything further that needs addressing, they will contact you for clarification and/or re-submission. When they give your submission a pass, you’ll have completed your CPD.


24. When is my CPD due?

If you are course-completing at the end of Semester 2, 2017, you must have completed the assessment piece in Moodle by 11:59pm on Friday 11 August 2017 (which means that the Student Futures portion will need to be completed before that, in order for your assessment piece to draw on your reflections in Student Futures).

For example, students who are course-completing at the end of Semester 2, 2017 will need to have completed the process of entering their activities and skills/reflections into Student Futures, and then moved on to Moodle and submitted their assessment piece by 11:59pm on Friday 11 August 2017.

If (in February 2017) you were expected to course-complete in 2018 or later, your deadline will be one minute before midnight at the very start of the semester containing your final Engineering unit. Please be prepared for this deadline and have your Student Futures submissions completed by this point in your course.

This timing will allow the academics enough time to assess and verify your submission (and everybody else’s), and it will also allow you enough time to address any concerns in your initial submission and re-submit your CPD (if necessary), without impacting your expected graduation date.


25. How do I find CPD opportunities?

You can use Student Futures to find professional development opportunities that are right for you. There are lots of options listed!

You should also regularly check Career Gateway for work experience opportunities advertised through Monash.

The staff at Career Connect can suggest strategies and resources to help you with your work experience search, as well as provide details on CPD-relevant workshops, seminars and leadership opportunities. Feel free to drop in for a 10-minute chat, or book a 30-minute appointment. (Go to Appointments with consultants for more information about both.)

We prefer that you meet your CPD requirements with Engineering-related work experience that’s supervised by the host organisation. This can be either paid or unpaid. If unpaid, Monash will provide insurance as long you do not work more than 80 hours. See below for more information.

Work Experience

Download a sample letter (PDF, 0.22 MB) to provide to your employer to request work experience opportunities and the appropriate supporting documentation.

You might like to take advantage of your summer break to complete more substantial Engineering-based activities that can count toward your CPD. Here are some links to help you search for relevant work experience opportunities:

If you’re struggling to remember the activities you’ve completed while you’ve been at Monash, or if you need inspiration for new activities you could undertake now to apply toward your CPD, download this Step-By-Step Guide (PDF, 0.18 MB), containing an extensive list at activity ideas.


26. I’m having trouble finding enough Engineering-specific activities to reach 50% of my minimum hour requirement, and I can’t find Engineering Work Experience. What can I include in Engineering Professional Development?

There are many alternatives to undertaking Engineering Work Experience, although that still remains the easiest and most effective activity a student can undertake, both for completing their CPD requirements, and for the experience it will give them before hitting the job market.

We recommend that students begin by looking at all the activities they conducted as part of their course; group assignments for Engineering classes, research and study, class presentations, Final Year Projects (FYPs), industry visits as part of an Engineering unit, Study Abroad or Study Exchange units, and so on.

Every student – no matter how much time they have remaining in their course – has a total of 70 hours they can claim from curriculum-based activities against their minimum requirement. (Note: This does not mean they cannot submit more than 70 hours in this category; merely that no matter how many hours they submit for curriculum-based activities, a maximum of 70 hours can be applied against meeting their minimum hour requirement.)

Submitting as many hours from curriculum-based activities will help you build up your hours – especially if you only have 105 hours to reach as your minimum hour requirement is only 105 hours. Reaching 70 Engineering curriculum hours will already have taken you past the 50% mark of your 105 hours, so the rest of your CPD submissions can be from non-Engineering activities if you like. For those with more than 105 hours as their minimum requirement, your 70 curriculum-based hours will still be a great start.

The next step is to see what activities or functions you’ve either helped to organise, or attended, that were run by an Engineering-based Monash Club or Society. Assuming the activities in question were Engineering-based (for example, a seminar with a guest speaker from industry, as opposed to a social function like a pizza night or a pub crawl), then the planning and organisation of these events – as well we the time you spent attending them – can count as Engineering-based activities. The same is true for selected leadership programs, such as:

There are also other external organisations whose content is pre-approved for use as Engineering-based activities for the purposes of your CPD, such as:

Be aware that there may be some financial costs or fees involved, if you choose to undertake any of the above suggestions.

Students should also carefully check for any other activities they’ve completed but not remembered to claim. This Step-By-Step Guide (PDF, 0.18 MB) should prove to be a helpful reminder of forgotten activities (or a helpful list of suggestions for activities that could be undertaken as soon as possible).

If you have exhausted all of the above options and your Engineering-based activities still haven’t taken you up to at least 50% of your minimum hour requirement, you will need to create more Engineering-based experiences for yourself outside the classroom. It is expected that you have been doing so already as part of completing your course, so if this CPD requirement has highlighted the fact that you are lacking such experiences, there is no time to delay. Get out there and get involved!


27. I am a student undertaking a double degree with Electrical & Computer Systems Engineering / Commerce. I have an internship at Deloitte, working in their Computer Systems / IT area. Can I use this experience for my CPD?

Yes you can. Even though Deloitte is not normally be seen as an Engineering-related company, because the work experience is related to your course, you can submit these hours as Engineering Work Experience. (Activities that aren’t Engineering-based are still CPD-eligible; they would just have to be submitted as Non-Engineering Work Experience.)


28. Can I undertake vacation work from a different specialisation of Engineering to the one I’m studying, and include this in my CPD?

Yes, it doesn’t matter which specialisation you’re studying; you can be studying any specialisation and still include vacation work from any of the others as part of your CPD. Engineering counts as Engineering for the purposes of your Engineering-related CPD activities.


29. What if I am experiencing difficulties (illness, hardship, travel issues, a family emergency, bullying or harassment, etc) on my work experience or equivalent CPD activity?

If the difficulties you are experiencing relate to illness, financial difficulty, travel matters or a family emergency, talk to your host organisation to see if they can be accommodating to your needs. In most cases, employers will be understanding of your situation. You may need to postpone your activity until another time if your reason is serious enough or will continue for some time.

There is never an acceptable excuse for bullying or harassment. If you are experiencing anything like that at your CPD activity, report it immediately. It would be ideal if you can report it to the host organisation where it’s taking place. However, if you are unable or uncomfortable doing that, you can let someone at Monash know.

Feel free to speak to someone at Student Services in Engineering if you need advice or support. Criminal acts should be reported to the authorities as normal.


30. What if someone tries to cheat the system?

There will be severe penalties for anyone caught falsifying claims on their CPD. Failure to supply accurate and honest details about the activities you have attended, the hours you spent at those activities, the skills you have developed, the experiences you were exposed to, or accurate contact details and supporting documentation for verification purposes, would put your graduation in jeopardy. Monash University’s policy on Academic Integrity applies in each of those instances, and for all CPD submissions.

The University treats such breaches as seriously as it treats anyone caught cheating in an exam or on an assignment. Estimates provided as part of your CPD hours must be reasonable, and all data supplied must be honest and accurate to the best of your knowledge, to avoid being called in front of a Disciplinary Committee to justify why you should be allowed to continue in your course or why you should be permitted to graduate.


31. What documentation do I need to provide from my employer or volunteer supervisor to prove that I undertook my activities for the hours stated?

Whatever you can provide and believe will be useful as evidence of your hours and/or responsibilities at each of your larger, more substantial activities, such as work experience, volunteering with Engineers Without Borders (EWB), being on the Committee of Clubs & Societies, etc. 'Larger activities' are defined as anything with a duration of one week (35 hours) or more. Letters or similar documentation from these activities would be useful supporting documents to keep on-hand.

Download a sample letter (PDF, 0.22 MB) to provide to your employer to request work experience opportunities and the appropriate supporting documentation.

We suggest creating a combined PDF document (featuring all items in chronological order) comprising all relevant documentation pertaining to your large CPD activities, to which you would continue to add new documents, until you were ready to submit the finished product in Moodle along with your assessment piece. (Or you could keep the hard copies in a file, add to it throughout your course, and scan them in as a single PDF all at once, right at the end – although this may riskier, if you lose that file and all its contents at any point during your time at Monash.) It’s up to each student how they choose to collate their supporting documents PDF, but the onus is on each of you to supply these items in a single PDF when course-completion is nearing. Telling us that you lost your supporting documentation will not be acceptable.

You do not need to supply us with supporting documentation for smaller activities (anything from 1 to 34 hours) like weekend short courses or one-day seminars. You also do not need to supply us with any supporting documentation for any curriculum-related activities, apart from Study Abroad / Study Exchange activities, as these are considered larger activities.

Additionally, you need to provide us with the name, position/title, email address and phone number of your boss, supervisor, mentor or colleague (or someone else who can vouch for your hours and responsibilities) at each activity for verification purposes. These can be the generic contact details for the company or club, but you must provide something and it must be accurate.


32. How many hours of my CPD do I need to have completed by the end of my first year at Monash?

There is no annual breakdown of minimum hours required. All you need to know is the total amount of minimum hours (shown on Student Futures as your ‘target hours’) that are due by the time you’re ready to graduate. This number is based on the projected course-completion date of your final Engineering unit, as determined at the start of Semester 1, 2017. Changes to your course-completion date after that time will not affect your CPD target hours.

You do not need to have completed a certain number of these hours per year, although we strongly urge you to add activities, skills and reflections to your CPD continuously, to avoid falling behind and making it a difficult task for yourself right at the end of your course. After all, the ‘C’ in ‘CPD’ stands for ‘Continuous’. You shouldn’t be adding everything from your entire course to the system during your final semester. The workload would be overwhelming, and your ability to accurately provide reliable and useful reflections and the contact details of supervisors, etc, would be greatly reduced. To this end, we may periodically contact students who have not been submitting activities and skill reflections to their Student Futures account, and prompt them to consider doing so ASAP, in an attempt to avoid them falling too far behind.


33. What about non-Engineering units and coursework for double-degree students?

Students in double-degree courses can submit non-Engineering-based coursework to their CPD if they feel they have developed skills in those activities and can say so in their reflections, but they would need to submit those activities on the system in the newly designed Non-Engineering Curriculum category (do not submit those activities as Engineering Curriculum).


34. I’m a double-degree student in Engineering and another Faculty. How do I know what my minimum CPD hour requirement will be?

Your minimum hour requirement is determined by which Semester your final Monash unit was projected (as at the start of Semester 1, 2017) to be undertaken, even if (in the case of double-degree students) that final unit is not an Engineering unit.

It doesn’t matter if you end up actually taking your final Monash unit earlier or later than it was projected to be undertaken; we gathered these projections at the start of Semester 1, 2017, and your resulting minimum hour requirement won’t change.


35. What if the Semester of my projected course-completion date changes, due to me taking intermission, failing a subject, reducing my course load, or overloading my units to complete my course sooner?

If your course-completion date changes by one or more Semesters, the initial number of hours necessary for to you reach your minimum hour requirement will remain unchanged. This number is based on the projected course-completion date as it stood when the CPD requirement was first launched at the start of Semester 1, 2017. Later changes to how many semesters you have remaining in your course will not affect this number.

This means that in most cases, students will not be disadvantaged due to pushing out their course-completion date (where they might otherwise have been told they had more CPD hours to complete before reaching their extended minimum requirement), which would clearly be unfair.

However, it also means that students who try to complete their course sooner than was projected at the start of Semester 1, 2017 will be unable to reduce their CPD minimum hour requirement just because they’re condensing their course. Students already know their minimum requirement; this number will not change if you overload your units in the time remaining to you at Monash. Students attempting to overload and complete their course earlier will need to factor in their already-existing CPD minimum hour and skills/reflections requirements, and make sure they can also achieve that goal in the time remaining to them in their course.


36. Can I wait until my third or fourth year to begin submitting my CPD reflections to the system?

No one will stop you from waiting to submit your CPD activities, skills and reflections (although you may receive some email prompts as reminders to submit items to your CPD), but the longer you take to draw on your experiences, the more difficult it will be for you to recall what you did and to accurately report on the number of hours and the skills you developed. Any anecdotal examples you wish to give would be sketchy at best. We recommend submitting activities, skills and reflections to the system every three-to-six months, but it’s entirely up to each student and how they wish to complete their CPD submissions.


37. How many skills/reflections does it take for an activity to show as ‘completed’ in the progress bar on my CPD dashboard page?

For the hours you enter into your CPD to be reflected within your target progress wheel in the top right-hand corner of your dashboard, each activity requires you to select at least one skill – and one reflection addressing that skill – before it will move from a ‘submitted’ activity to a ‘completed’ activity. You may enter multiple skills per activity, however each skill requires its own reflection and must therefore be submitted separately.

There are a total of 19 skills that must be addressed at some point in your CPD; two of each of the nine skills shown on your dashboard, and a third skill for Communication (2 x 9 + 1 = 19). As with your minimum requirement of hours, these 19 skills/reflections are only a minimum requirement, and you should feel free to submit many more than these 19. You must meet the specific 19 outlined above in order to meet your minimum requirement (i.e. submitting 19 skills for Communication alone will not satisfy the specific minimum 19 skills required of you, as you need to have demonstrated your experience across the whole range of specified skills).


38. What limits and restrictions are there on the hours and activities required of me with CPD?

The system currently limits any single activity to 420 hours, so longer activities will need to be broken up into portions of no more than 420 hours each, and submitted separately – with at least one skill and reflection attached to each portion/submission. We hope to change this 420-hour limit per activity in a future update of the system, but at this stage we cannot guarantee when or if this change will take effect.

For more information on the hours and restrictions, read questions 9 and 12-13, above.


39. If I already know that I’ll be completing a long-term activity over the course of multiple months and/or years, can I submit one activity to cover it all in one go? And can I submit it in advance?

Activities can only be submitted after the event has taken place. You will be writing a reflection based on the skills you developed, not a projection on the skills you think you might develop. We do not recommend submitting more than three-to-six months’ worth of an activity at a time. Break long-term activities down into shorter instalments if necessary.

(Bear in mind that the system currently limits any single activity to 420 hours, so longer activities will need to be broken up into portions of no more than 420 hours each, and submitted separately – with at least one skill and reflection attached to each portion/submission. We hope to change this 420-hour limit per activity in a future update of the system, but at this stage we cannot guarantee when or if this change will take effect.)


40. How often should I be submitting my ongoing part-time work (and other long-term activities) to my CPD?

We recommend entering long-term activities in three-to-six month batches, no more. This will make it easier to recall the hours you spent at the activity, and the skills you developed there (as well as making it easier for you to reflect on those skills because they will never be too far in the past for you to accurately and effectively recall the details). Anecdotal reflections will become particularly more difficult to provide in accurate detail after longer stretches of time.

(Bear in mind that the system currently limits any single activity to 420 hours, so longer activities will need to be broken up into portions of no more than 420 hours each, and submitted separately – with at least one skill and reflection attached to each portion/submission. We hope to change this 420-hour limit per activity in a future update of the system, but at this stage we cannot guarantee when or if this change will take effect.)


41. I’ve been offered unpaid work experience at an Engineering-related company. Can I use this toward my CPD?

Yes, all Engineering-related work experience counts toward your CPD.

It is a requirement of Monash University that all learning tasks which are undertaken as part of students’ work experience must be supervised by the host organisation. When you are being paid for your work experience, your employer’s work cover/liability insurance will apply.

If you are not being paid, Monash University has insurance that covers a maximum of 80 hours per employer. Monash’s insurance policy will not apply to unpaid work experience if it is not supervised by the host organisation.

For more information on this, please read our page regarding vacation work, and also view the following pages for more information:

Before accepting an unpaid opportunity, check to see if the arrangement being proposed is in-line with Fair Work Australia. If you’re uncertain whether or not the opportunity you are considering is lawful, contact MESS.


42. How many hours can I claim for the activities I undertake as part of the Monash Engineering Leadership Program?

A combined total of 130 hours can be claimed against activities at the Modules and the three-day Residential (inclusive). All other activities completed through the Program (such as industry visits) can be claimed separately on an hour-for-hour basis. All Monash Engineering Leadership Program activities are categorised on the system as Engineering Professional Development.


43. How many hours can I claim for the activities I attend as part of the Engineering Work Ready Program?

All Engineering Work Ready Program activities can be claimed individually on an hour-for-hour basis. All activities within the Program are categorised on the system as Engineering Professional Development.


44. How many hours can I claim for involvement in the Monash Industry Team Initiative (MITI) or the Engineering Faculty’s Summer Research Programs?

All Monash Industry Team Initiative (MITI) or Summer Research Program activities can be claimed individually on an hour-for-hour basis, provided that the work you performed in those programs was Engineering-based. As such, all activities within these programs are categorised on the system as Engineering Work Experience.

Double-degree students please note: Any other Summer (or Winter) Research Program undertaken as part of your other Faculty can be included in your CPD as well if you wish, as long as those hours are submitted as Non-Engineering Work Experience.


45. How many hours can I claim for my involvement in the Engineering Mentor Scheme, on the Faculty Discipline Panel, or on the Faculty Academic Progress Committee?

All activities that form part of your time as a mentor in the Engineering Mentor Scheme (EMS) can be claimed individually on an hour-for-hour basis. All activities within EMS are categorised on the system as Non-Engineering Professional Development. (Please note that mentees cannot claim hours in EMS toward their CPD; only mentors can claim their hours, as they are the ones volunteering their time and efforts to assist the mentees with a service.)

Any students volunteering their time to appear on the Faculty Discipline Panel (FDP) or Faculty Academic Progress Committee (FAPC) can claim their time on an hour-for-hour basis. (Please note that students appearing before the FDP or FAPC cannot claim any time; only those hearing and deciding on other students’ cases can claim their hours, as they are the ones volunteering their time and efforts to assist staff and other students with a service.)


46. Can I claim overseas or overnight activities such as Study Abroad, Study Exchange, summer camps, Scout camps, etc, as part of my CPD? And if so, how many hours can be put against them?

CPD submissions can definitely include overseas and overnight activities. You may include all ‘contact hours’ if you were developing skills, but not your sleeping or travelling time (unless you were utilising your travel time to complete activities where you developed skills, such as keeping a busload of children entertained en route to their summer camp, etc). Otherwise, be reasonable about the amount of hours you were alone, asleep, and/or in transit, and therefore unlikely to be exercising any professional skills.


47. Whose contact details do I provide if the activity I completed was based overseas, or if I work for a family-owned business?

It doesn’t matter where on the planet the activity was based, or whether or not the contact person even speaks English. It doesn’t matter if the contact person is your second cousin or twin sister or your parent. All that matters is that you provide the contact information for someone who can vouch for your claims regarding the hours and skills you’re claiming in your CPD submissions.

If the person whose details you provide doesn’t speak English, please advise us of that fact within your reflection for that activity, but otherwise as long as you’ve given honest and sincere contact details, you have done your part and the verification portion (including finding a translator if necessary) is up to us.

If the person whose details you provide is a relative or close friend of yours, please advise us of that fact within your reflection for that activity, but again, as long as you’ve given honest and sincere contact details, you have provided the details that were required of you.


48. I’m self-employed – whose contact details do I provide when prompted on the system?

In the case of those students who run their own business, you will still be able to provide someone’s details for verification purposes. It may be a colleague or someone who reports to you, or perhaps you have a client who has a good relationship with you and would be happy to act as verifier of your CPD claims. Private tutors may be able to use the parents of one of the children they tutor, or those with gardening businesses may have a valued client who’d only be too happy to vouch for your hours and professional skills.

If all else fails, and only as a last resort, if your self-employed business has no one whose details you can provide (or at least no one whose details you feel comfortable providing) for this purpose, then you should supply us with your own details – please include a note in your reflection in this instance to advise us that you run your own business so the contact details are your own. It would be best to avoid this wherever possible, but it’s acceptable for those rare occasions where you have no other option.


49. What if I left my previous employment under less than ideal circumstances, and I don’t want anyone from Monash contacting my former supervisor?

You can choose to provide the general contact details for the company (rather than a specific individual) if you prefer – but in smaller businesses we’re still likely to end up talking to your former supervisor anyway. You can decide whether or not to include that activity in your CPD at all, or just place a note in your reflection that things didn’t end well at that place of business, and the Monash academic who assesses your submissions may take that into account when deciding which activities to verify.

The supervisor’s opinion of you or your abilities will not matter to the verifier; they are only interested in the hours and kinds of responsibilities you had while you were there. Professional employees of any business would be expected to be honest about these kinds of things, even if they held some kind of grudge toward you personally. In short, it shouldn’t matter if you left under a cloud; but ultimately it’s your choice whether or not you decide to include those activities in your CPD in the first place.


50. I’ve just reached the ‘CPD target’ expected of me – am I finished?

Assuming you have reached the minimum requirements in both hours and skills/reflections as shown on Student Futures, then you may now complete and submit the Moodle assessment piece and upload your entire CPD for assessment any time before your submission deadline.

However, we strongly encourage you to continue contributing to your CPD for the duration of your time at Monash (finalising your CPD only when your Moodle submission deadline is approaching). This will mean you can continue to build your skills and experiences in a variety of different areas, and because employers are looking for graduates who can demonstrate a broad range of skills, it will look much better if your overall totals for your CPD are “over and above” the minimum requirements. Employers are not likely to be very impressed by those who reached the minimum requirements and stopped submitting any more activities they undertook.


51. I missed the CPD Demonstration & Information Seminars that were run from February to April 2017. Is that information available online?

Yes, there’s a video of one of these Seminars available for streaming on the CPD website, although some of the information contained in those presentations has been updated since it was filmed. You should always consider the contents of this FAQs page to be the most up-to-date and accurate information pertaining to your CPD requirements. View the video by visiting the CPD website.


52. Will you be running more CPD Demonstration & Information Seminars or Writing Workshops in the future?

Yes, we will likely offer more CPD Demonstration & Information Seminars in the coming months for different cohorts. Some may be specifically designed for final year students, some for international students, some for double-degree students, and others may be more general. They will be designed for you to find answers and clarity to any questions or concerns you may have.

RSVPs will be essential for each Seminar, and you will need to bring your Student ID Card with you on the day. Once known, the dates, times and locations of the upcoming Seminars will appear on the CPD website.

We are also running free Writing Workshops for any Engineering student who’d like to know more about how to write their skills/reflections using the STAR method in Student Futures, and how best to write their answers to the six assessment questions in Moodle. These workshops will be particularly helpful for international students, and will be held at various times each semester. Check the CPD website for more details.


53. What’s the difference between the CPD Demonstration & Information Seminars, the CPD Writing Workshops, and the CPD Lab Sessions?

The Demonstration & Information Seminars are a series of hour-long lectures where the CPD Project Officer runs through a brief overview of your CPD requirements, demonstrates how to submit items to Student Futures, and shows a short video of what’s involved with the Moodle assessment process. There were 25 Seminars offered to students between February and late April in 2017, with more likely to be scheduled for other semesters.

The Writing Workshops are run by the Learning Skills Advisers of the Library, and will focus on familiarising students with certain writing styles that are essential for completing their CPD. Being able to write reflections on Student Futures in the ‘STAR’ method is a skill many students may benefit from revising with the assistance of a professional, and knowing how best to compose your answers to the assessment questions on Moodle is paramount - so look out for notification of upcoming Writing Workshops. They will prove particularly useful for international students, or anyone else wishing to remind themselves how to write effectively in either of the methods mentioned above.

The Lab Sessions will be run by the CPD Project Officer and a group of student volunteers, and will take place in a computer lab. Partly an informative demonstration, and partly a literal session of submitting your own data to the system, the Lab Sessions will be an excellent opportunity for students to be reassured that their Student Futures submissions are on-par with what’s expected of them. Any questions, concerns or confusion can be answered on the spot.

All of these Seminars, Workshops and Lab Sessions are free of charge for students, but you will be required to reserve a spot in advance through the online RSVP system.


54. Do you have a step-by-step guide on how to complete my CPD on Student Futures and Moodle, or a list of examples for activities I may have already completed or could easily undertake that can count toward my hours?

Yes, please download this Step-By-Step Guide (PDF, 0.18 MB), which also includes many examples of activities you may have already undertaken (or that you may wish to look into, if you’re short on hours).


55. What if my question isn’t answered here?

If you’ve exhausted your options for frontline assistance (ask.monash, Monash Connect and Student Services), go to our ‘Contact us’ page for the email address to which you can send unique or complication questions. We will be happy to help you.


Glossary of Terms

  • Activity – Any event or function you ran, attended, participated in or undertook, where you developed personal or professional skills (for example: paid work, volunteering, organising a social or club-related gathering, planning an assignment, attending a seminar, completing a short course, researching and giving a presentation to the class, attending professional training, tutoring children in maths, assistant-teaching a ballet class, coaching a local football team, participating in overseas aid work, being a member of the CFA or Army Reserves, etc). Please note that you must have been a Monash Clayton Engineering undergraduate student while you undertook the activity in question, or else it will not be eligible for your CPD.
  • Anticipated course-completion date – The anticipated semester of your final Engineering unit, as it stood at the start of Semester 1, 2017, which determines your CPD’s minimum hour requirement. Be aware that any changes made to your actual course-completion date after Semester 1, 2017 will not affect your minimum hour requirement.
  • Assessment piece – A series of six questions all students must answer on Moodle, but only once they have completed all submissions they intend to make to their CPD.
  • Category Types – The five different categories for CPD activities. Each activity must be categorised under one of these types: Engineering Work Experience, Non-Engineering Work Experience, Engineering Professional Development, Non-Engineering Professional Development, and Engineering Curriculum.
  • Completion Certificate – Together with your ‘My Reflections’ PDF, these are the documents you will generate once all of your CPD activities have been entered into the system; they will contain every activity, hour, skill and reflection you ever submitted to your CPD, and will be reviewed by a Monash academic to determine whether or not you’ve passed your CPD when you upload them to Moodle (they will also be used by yourself for reviewing your own skills/reflections before job interviews, and possibly showing your totals to potential employers if you wish to – assuming your totals are impressively “over and above” the minimum requirements that were expected of you).
  • Contact details – The person we can contact to verify your CPD claims at each activity; their required details consist of their name, their business or organisation, their position title, their phone number and their email address (these details can be generic for the company in question if necessary).
  • Course-completing – The anticipated semester of your final Engineering unit, as it stood at the start of Semester 1, 2017. This anticipated semester determines your CPD’s minimum hour requirement. Be aware that any changes to your actual course-completion date that are made after Semester 1, 2017 will not affect your minimum hour requirement.
  • CPD – Continuous Professional Development; the program that will determine if you are ‘competent’ as an Engineering graduate who has developed a certain level of personal and professional skills outside the classroom by the end of your course.
  • CPD-eligible – Any activity that helped you develop or exercise any of the nine skills listed on the Student Futures website (babysitting would not count as such an activity, unless you have an official babysitting business with an ABN, etc).
  • Curriculum – Any activity that was completed as part of a Monash unit (such as group assignments, class presentations, research for undertaken for assignments, industry visits, final year projects (FYPs), Study Abroad / Study Exchange trips, etc) can be submitted to your CPD. Engineering-based curriculum activities are submitted on Student Futures under ‘My Course’, but curriculum activities that are not Engineering-based are submitted under ‘Extra-curricular’ instead.
  • Dashboard – The name for the ‘main page’ on the Student Futures website, which all Engineering students will use to submit activities to, and reflect on, to complete their CPD.
  • Deadline – The date by which students must have completed and uploaded their final assessment piece in Moodle. The deadline for students who are course-completing in Semester 2, 2017 is by the end of Week 3 of Semester 2 (11:59pm on Friday 11 August 2017). This means that the Student Futures portion will need to be completed earlier than that, so that the assessment piece can draw on the reflections provided in Student Futures. If (in February 2017) you were expected to course-complete in 2018 or later, your deadline will be one minute before midnight at the very start of the semester containing your final Engineering unit. Please be prepared for this deadline and have your Student Futures submissions completed by this point in your course.
  • Department – The five specialisations, or areas of study within the Faculty of Engineering at Monash University (Chemical Engineering, Civil Engineering, Electrical and Computer Systems Engineering, Materials Science and Engineering, and Mechanical and Aerospace Engineering), and Software Engineering through the Faculty of Information Technology (IT).
  • Due date – See Deadline, above.
  • Engineering-based Monash Clubs and Societies – If a Monash Club is Engineering-based, then activities spent organising (and/or attending) industry-themed events, or filling a role on the Committee, will come under Engineering Professional Development, unless the event being organised is specifically not Engineering-based, such as a pub crawl or another purely social event, in which case that activity would be categorised as Non-Engineering Professional Development.
  • Engineering-related – Any activity (anywhere) that involves Engineering-related tasks/duties, or any activity (including admin work) which is held at an Engineering-related company (as long as industry professionals are present).
  • Hours – The amount of time a student spent developing their professional skills at an activity, rounded up to the nearest full hour (partial hours cannot be submitted to the system).
  • Maximum requirements – There are no maximum amounts to what you can enter into your CPD; only maximum amounts (or put more clearly, ‘restrictions’) on how many hours from Non-Engineering-related activities can count toward you reaching your minimum requirements.
  • Minimum requirements – The minimum number of hours and skills/reflections each student must reach before they will be deemed eligible to graduate (there is no maximum, so students are strongly encouraged to continue entering activities and reflections after reaching their minimum requirements of target hours and skills/reflections).
  • Moodle – The online assignment-submission tool used at Monash University (through which your final CPD assessment piece is submitted, along with your supporting documentation PDF, your ‘Completion Certificate’ PDF, and your ‘My Reflections’ PDF).
  • My Reflections – Together with your ‘Completion Certificate’ PDF, your ‘My Reflections’ PDF make up the documents you will generate once all of your CPD activities have been entered into the system; they will contain every activity, hour, skill and reflection you ever submitted to your CPD, and will be reviewed by a Monash academic to determine whether or not you’ve passed your CPD when you upload them to Moodle (they will also be used by yourself for reviewing your own skills/reflections before job interviews, and possibly showing your totals to potential employers if you wish to – assuming your totals are impressively “over and above” the minimum requirements that were expected of you).
  • Non-Engineering-based Monash Clubs and Societies – If a Monash Club is not Engineering-based, then activities spent organising (and/or attending) events, or filling a role on the Committee, will fall into Non-Engineering Professional Development.
  • Non-Engineering-related – Any activity that’s undertaken in a non-Engineering-related company (unless yours is specifically an Engineering-based role there), or the company is Engineering-related, but you’re only there when no industry professionals are present (such as if you’re the cleaner and your hours are 4am to 7am).
  • Pro-rata – All students in second year and up during Semester 1, 2017 received a ‘bonus’ pro-rata amount of hours to go toward their minimum hour requirement (depending on what their projected course-completion date was at the time). Only the hours are pro-rata’d; the skills/reflections remain at a minimum of 19 each, and the assessment piece remains six questions for all students.
  • Professional development – The description of any activity that cannot be considered work experience or curriculum-based.
  • Progress bar / progress wheel – The two circular graphs at the top of your Student Futures dashboard, which show you how many more hours and skills/reflections you have to complete before you reach your minimum CPD requirements and are considered eligible for graduation. They will stop showing additional information once each reaches 100%, but you can continue to put more items into your CPD; the extra hours and skills/reflections will show up on your final report (and are reflected further down the dashboard on the carousel tiles).
  • Projected course-completion date – See Anticipated course-completion date, above.
  • Reflections – The written journal-style entry of your thoughts and experiences while you were developing your skills at each chosen activity. Each skill submitted (minimum of 19) must have its own reflection written against it.
  • Report – See Completion Certificate, above.
  • Skills – There are 9 skills outlined on Student Futures; you must develop each one twice over, with a third submission for Communication (2 x 9 + 1 = 19). These are the specific 19 skills each student must reflect on to reach their minimum requirement of skills/reflections; they were written to reflect the Engineers Australia competencies. You can submit more than this 19 if you wish (there is no maximum number of submissions), however you cannot submit any random 19 skills and expect to have satisfied the minimum skills requirement. It has to be the specific 19 skills outlined above in order for you to be eligible for graduation.
  • Student Futures – The website that hosts the CPD system. You access it by visiting: monash.edu/student-futures
  • Summary Report – See Completion Certificate, above.
  • Supporting documentation – The PDF all students are required to provide through Moodle that contains any and all documents that show evidence of their CPD activities (appearing in chronological order), such as short course completion certificates, pay slips, letters from employers or volunteer supervisors, paraphernalia from Club activities they created, etc.
  • Tracker – See Progress bar / progress wheel, above.
  • Verification – The process by which a Monash academic will decide which of your contact people’s details to follow up on to determine that your CPD claims (hours, activities, skills, etc) are not fabricated, exaggerated, or accidentally entered incorrectly. Also includes inspecting the supporting documentation PDF supplied via Moodle.
  • Work experience – Any activity that is based in a workplace (either paid or volunteering), and is therefore categorised as such, rather than as professional development or curriculum.