Video conferencing

Video conferencing equipment

The ground floor seminar rooms, fourth floor seminar room 407 and meeting rooms 130, 239 and 340 are equipped with video conferencing systems.

The  seminar rooms can be booked by filling out the form found here. The New Horizons meeting rooms can only be booked by the building occupants through their Google Calendar.

To call using the video conferencing equipment:

  1. Turn the system on by touching the small Crestron screen in the corner of the room.
  2. Select ‘Call Audio/VC
  3. Enter the IP address of the  conference call recipient.

To answer using the video conferencing equipment:

  1. Touch  the Crestron screen to start the system.
  2. Wait for a notification to come through of an incoming call.
  • The IP address of the room is found underneath the camera between the large LCD screens
  • The ‘Advanced Controls’ or remote can be used to move the camera, change volume etc.
  • The ‘Show Content’ button on the small screen, or the laptop icon on the remote transfers the presentation shown on the computer or device to the conference call recipient.

Skype

Skype is not compatible with the seminar or meeting room hardware and is not  recognised as a Monash Conferencing tool, therefore support is limited. You can then ‘share content’ from your device to the screen and speakers in the meeting/seminar rooms. The video input will come from the camera and microphones on your device, not the video conferencing equipment in the room.

Note: the devices (personal computers) in the meeting rooms are not equipped with video and microphone and therefore cannot be used to Skype.

To use Skype, your own personal device must be equipped with a camera and microphone.

The program will need to be downloaded on to a personal device, eg. laptop or tablet. The latest version can be found at My Software on the Start Menu of your Monash account, or downloaded from http://www.skype.com/en/download-skype/skype-for-computer/.

Zoom

Zoom is an app based conferencing tool similar to Skype, however, it is a Monash University recognised program and is supported by eSolutions. Unlike Skype and other web-based conferencing platforms, it is possible to ‘dial in’ to a Zoom conference using an IP address. This means you can use the camera and microphones in the meeting/seminar rooms for your video conference, rather than using the camera and microphones on your own device. To use Zoom, you must first book a call using their call scheduling software, which will generate a meeting ID number. You then select ‘Call Audio/VC’ on the video conferencing equipment in the room, and dial 182.255.102.254. Enter your meeting ID number to begin the meeting. Zoom can be downloaded onto a personal device via My Software on the Start Menu of your Monash account, or online via https://www.zoom.us/.

Download Zoom Quick Start Guide (PDF, 0.19 MB)

Please  find additional Zoom instructions below:

How to Zoom

  1. Setting up zoom
    Download  Zoom via My Software on the Start Menu of your Monash account, or online via https://www.zoom.us. Use your email address to sign up, then follow the directions sent to your email. If you have previously downloaded Zoom, find it under your start menu search and log in with your email address and password.
  2. Setting up a conference call
    Under the ‘My Meetings’ tab, select ‘Schedule’ on the right of the screen Enter details relevant to your meeting
    - Set the meeting up for 5 minutes before the start time (e.g. 2:55 pm for a 3:00 pm meeting) so anyone who is ready early can join and will know their system is working, etc.
    - Select ‘Schedule’ to schedule.
  3. Sending invites
    Click the ‘Copy the invitation’ link. Copy the ‘meeting invitation’ information to distribute to guests. For example: the organiser would copy this information to send to guests. Time: Apr 23, 2015 10:00 AM (GMT+10:00) Canberra, Melbourne, Sydney Join from a PC, Mac, iPad, iPhone or Android device:
    Please click this URL to start or join. https://monash.zoom.us/j/201854216
    Or, go to https://monash.zoom.us/join and enter meeting ID: 201 854 216

    Join from a dial-in phone:
    Dial: +61 3 9905 ZOOM (+61 3 99059666) or +61 2 8015 2088
    Meeting ID: 201 854 216
    International numbers available: https://monash.zoom.us/zoomconference

Please contact eSolutions for further assistance with video conferencing.