Once you have started your course you may choose to apply for study leave. Usually, leave is granted for a maximum of one full year or two consecutive semesters. You can also apply for study leave for one semester.
You are required to complete your degree within a certain timeframe, which includes any periods of study leave. See study load.
Eligibility and how to apply
- Apply for intermission using the Web Enrolment System (WES)
- Record your transaction number
- Arts honours students may only take intermission in exceptional circumstances, for a maximum of one semester. You must seek approval from your honours coordinator before applying.
If you're one of these students, you must use the intermission application form (pdf 44kb):
- Postgraduate Law - submit the form to firstname.lastname@example.org
- MBBS (Monash Bachelor of Medicine/Bachelor of Surgery)
If you're on a student visa, approval for study leave is given only for compassionate or compelling situations. This means a situation which is beyond your control and impacts on your course progression or wellbeing.
It's important to understand how taking study leave may affect your visa. Your visa may be cancelled if you:
- take more than six months study leave and stay in Australia
- go home while on study leave and it exceeds 12 months.
Students studying with faculties:
- Business and Economics
- Talk to an adviser at Monash Connect about how intermission affects your visa
- Make sure you get the adviser's name and a reference number
- Complete the online intermission form
All other faculties
Check the Monash Malaysia intermission website.
Submit an intermission application (pdf 44kb) to Student Services.
To avoid financial and academic penalties, apply for intermission:
- during the re-enrolment period (for the next academic year)
- before the census date, if you decide to take a break once the semester has started.
If you plan to go on study leave for only one semester, you need to re-enrol in the other semester. See re-enrolment dates and details.
Penalties incurred after the census date
Applying for study leave after the census date, will result in fees being charged for all enrolled units and a withdrawn or fail grade. For penalty dates, see census dates and teaching periods. WES will also assign your application to the next teaching period, so if you need to apply for intermission after the census date, you must contact your faculty first.
If you have paid your fees upfront and apply for study leave before the census date, you can apply for a refund. Fees will not be refunded if you apply for study leave after the census date. If, for the following year, you fail to re-enrol on time then apply for study leave, you will be charged the late enrolment fee.
If you can provide proof that exceptional circumstances caused you to apply after the census date, you can apply for a refund or reversal of loan debt (remission of debt).
Outcomes and notification
When you apply for intermission using WES:
- you will receive an email confirming your application
- any enrolled units for the relevant study period will be discontinued by the system or faculty staff
- your faculty will notify you by email within two weeks.
International students on a student visa
Your application is assessed by your managing faculty, who will notify you of the outcome in writing. Do not discontinue any units while waiting for the outcome of your application.
During your study leave
While you're on study leave, you:
- remain a student of Monash University with access to University services
- must keep your contact details up to date to receive communication from the University
- must check your Monash email account for important information while you are on intermission.
You will receive a reminder to re-enrol in early September. You must re-enrol during the October/November re-enrolment period to avoid a late fee.
International students on a student visa need to apply for a new electronic Confirmation of Enrolment (eCOE) with a revised completion date, before returning from study leave. See managing your visa.
Extending or returning early
Contact your faculty if you want to return early.
If you need to take a longer period of study leave, contact your faculty before the re-enrolment period ends. Intermission extensions are approved only in exceptional circumstances and at the discretion of the faculty. You will need to provide supporting documentation.