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Special consideration

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If you're unable to complete an assessment or exam, for reasons out of your control, don't panic - you can apply for another chance through special consideration.

Special consideration isn't guaranteed and it doesn't lead to a mark adjustment. What you can get (if you're successful in your application) is an extension, another assessment or a deferred exam.

Extensions for assessments

Your first option is to ask your faculty for a short extension in case this will solve the problem. The faculties listed below have specific information about extensions.

Eligibility

If you complete the final exam or assessment task, you won't be eligible for special consideration.

You may be eligible if you didn't complete your final exam or assessment, due to exceptional circumstances beyond your control. The reasons may include:

  • acute illness
  • loss or bereavement
  • hardship or trauma.

You may also be eligible for special consideration if you can show your obligation to:

  • military service
  • jury service
  • emergency services such as the Country Fire Authority
  • Monash Sport's athlete support program, if you are participating in a key event.

When and how to apply

In-semester assessment

Assessment tasks and compulsory unit activities

The in-semester application is used for assignments, in-semester tests, lab classes, compulsory tutorials, and continuous assessment tasks such as art folios.

How to apply

You need to apply no later than two University working days after the due date of the affected assessment or activity, by:

  1. submitting the in-semester assessment form (pdf, 0.05 mb)
  2. and including any supporting documents.

Late applications

Late applications may be accepted at the discretion of the faculty but will not, under any circumstances, be accepted after the results have been released.

How to submit your application

Select the faculty teaching the unit to submit your application and supporting documents. This may not always be the same faculty you're enrolled with.

End-of-semester assessment

Exams

How to apply

Malaysia and South Africa: If you're enrolled at one of these campuses, you need to apply using the end-of-semester assessment form (pdf, 0.04 mb) and submit it to student services  on your campus.

Australia: Students enrolled at an Australian campus use the online system below only for end-of-semester exams that appear in your exam timetable in WES. If you have another type of assessment, see the section below on other assessment tasks.

Apply online

Deadlines

Before the exam (early applications)
You can apply for early approval of a deferred exam up until five University working days before your exam.

On the day of the exam
If you're prevented from attending the venue to complete your exam by exceptional circumstances, including acute illness, you must apply for special consideration no later than two University working days after your last scheduled exam.

During the exam
If you're unable to finish your exam due to acute illness or other eligible cause and you want to apply for special consideration you need to:

  • let one of the exam invigilators know, no later than 30 minutes before the end of the exam
  • request an Examination Cancellation Request form, complete it and return to the exam invigilator
  • apply for special consideration within two University working days of your last scheduled exam.

Late applications

Late applications may be accepted at the discretion of the faculty but will not, under any circumstances, be accepted after the results have been released. This also applies to other assessment tasks.


Other assessment tasks

How to apply

For other types of assessment and non-centrally administered exams, you need to apply no later than two University working days after the due date of the affected assessment/activity, by:

  1. submitting the end-of-semester assessment form (pdf, 0.04 mb)
  2. and including any supporting documents.

Make sure you submit the form and supporting documents to the faculty teaching the unit. This may not always be the same faculty you're enrolled with.

How to submit your application

Select the faculty teaching the unit to submit your application and supporting documents. This may not always be the same faculty you're enrolled with.

Supporting documents

Make sure you provide one or more of these documents to support your application:

  • medical certificate, letter from a medical professional
  • letter from a social worker, lawyer, psychologist
  • death notice or certificate and evidence of relationship
  • police report
  • statutory declarations from students or relevant people
  • notification from:
    • defence services
    • Juries Commissioner's Office
    • emergency service organisations such as the Country Fire Authority
    • Monash Sport's elite athlete support program.

Medical and professional certificates must state that you were unfit to sit your exam or complete work for assessment on or before the relevant date, and can't be signed by a member of your family.

Outcomes and notification

Possible outcomes

A successful application results in one of the following outcomes:

  • an extension to a submission date
  • an alternative and equivalent form of assessment
  • a deferred exam.

The assessment result from one of the outcomes above will be final.

How you're notified of the decision

In-semester applications
The faculty teaching the unit will email your student account with the outcome of your application.

End-of-semester applications
If you applied for early approval of a deferred exam (submitted at least five University working days before the exam) you'll receive email notification at least 24 hours before the exam.

  • If successful, you will be advised to attend a deferred exam. When results are released, your interim grade for the unit will be DEF (deferred assessment has been granted).
  • If unsuccessful, you will be advised to attend your scheduled exam.

If you applied because you could not complete a final exam or assessment, you will be notified of the decision through the Web Enrolment System (WES).

  • An interim grade of DEF or WH (withheld) will appear against the unit if you have been granted a deferred or alternative assessment task or exam.
  • If unsuccessful, your unfinished exam paper will be marked and count towards your final unit result.

Impact on unit selection

If you receive a DEF or WH result, this could affect prerequisite requirements and your unit choice for next semester. See failed and invalid units.

Support and advice

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