4.3 Studying away
4.3 Studying away from the University
Refer to the current Monash University (Academic Board) Regulations.
Written permission must be obtained from the Graduate Research Committee to pursue research overseas for any period of time, or to pursue research at a site other than a student's approved study location for periods greater than six weeks' duration. Requests for research or study away should be supported by both the main supervisor and head of the academic unit.
Study away will only be approved where the proposed travel is an integral part of the research program. Some examples of this include: a period of research at the partner institution in a joint doctoral program; where the student is attending a conference; undertaking field work or research; conducting interviews; visiting an external supervisor; consulting with experts in the field of research; or accessing equipment and other resources which cannot be found on campus. Study away will not be approved for personal reasons. Where a student wishes to relocate away from campus, a transfer to external enrolment should be considered (see Conditions of Enrolment).
Applications to study away, supported by the student's main supervisor and head of the academic unit or graduate coordinator, should be submitted on the appropriate Study Away Form (Monash only). Applications should be submitted six weeks prior to the student's proposed departure date to Monash Graduate Education for approval. Students may be restricted by any relevant program requirements.
- Monash Graduate Education (formerly MIGR) will not approve backdated variation requests.
- Students who fail to advise the University via the relevant form of a return from a period of approved study away be subject to termination proceedings, as per Section 2 of the Graduate Research Progress Management Termination Procedures.
4.3.1 Supervision while on study away
Where a student proposes to study away from the University, supervision arrangements will need to be specified.
4.3.2 No study away in the first six months
The Graduate Research Committee considers the first six months of enrolment to be critical to the framing and establishment of a student's research project. Therefore, requests for study away during the first six months are normally approved only in exceptional circumstances. It is acknowledged that in some cases fieldwork, which is an integral and essential part of the overall doctoral program, may need to be undertaken during the early months of enrolment.
4.3.3 Duration of study away
In the case of doctoral students, a maximum period of 12 months' study away may be approved, although in exceptional circumstances this may be extended to 18 months.
4.3.4 International travel
The University's international travel policy and procedures also apply to graduate research students. Students are encouraged to use Monash University-preferred Travel Management Companies.
Use of these companies ensures your travel options meet the guidelines developed by the University in consultation with Procurement, Human Resources and Occupational, Health and Safety.
188.8.131.52 Security and risk management for overseas travel
The Australian Department of Foreign Affairs and Trade (DFAT) issues travel advisories for Australian travellers. Students are required to read the latest travel advisories for the country where they will be travelling and to attach a copy of the advisories to their application for study away. Travel to countries with travel advisories categorised as Level 3 ("reconsider your need to travel") and 4 ("do not travel") will only be approved in exceptional circumstances and requires approval from the Deputy Vice Chancellor (Global Engagement) or nominee.
184.108.40.206 Travel insurance
All students travelling on approved study away are required to register for travel insurance, which can be done online. Successful completion of the online travel insurance form provides students with a confirmation of cover certificate and an emergency telephone number if required overseas.
Note: Students who travel to countries where the DFAT warning is Level 4 or above may not be covered for evacuation expenses should this become necessary. Travel insurance will usually only cover periods of up to six months. Additional travel insurance may be required for longer absences.
220.127.116.11 Pre-travel health check for overseas travel
A pre-travel health check is an important part of planning any international travel. A pre-travel health check can be undertaken at any of the University's health services or by a private physician. It is important that students make an appointment sufficiently in advance of travel to allow adequate time to follow through with recommended health advice and vaccinations if required.
4.3.5 International students
International students should contact Monash Connect when applying to study away. Under government regulations, there are visa implications for international students and their dependents should they leave Australia for an extended period of study away.