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CRICOS (Commonwealth Register of Institutions and Courses for Overseas Students) Guidelines

CRICOS approval needs to be obtained once Faculties have obtained Academic Board approval for the introduction of a new course for international students or agreed to accept international students into an existing course. Furthermore, changes in course duration and withdrawal of courses offered to international students require changes to their existing CRICOS codes.
The administration of CRICOS matters, including submission of forms to the designated authority TEQSA (Tertiary Education Quality And Standards Agency), is the responsibility of International Recruitment Services (IRS).

The CRICOS Administrator for IRS is Natalie Ferris: +61 3 9903 4715 or email natalie.ferris@monash.edu

New Requirements, Guidelines and Forms

TEQSA has now published new requirements, replacement forms and guidelines for CRICOS registration. Below are instructions for the faculties regarding new procedures and forms.

Arrangements for the transition period

Faculties should note the following:

  • Existing CRICOS applications already received by IRS will be converted to the new TEQSA templates by IRS and the Office of Planning and Quality. Faculties will be consulted before the final application is submitted by IRS to TEQSA.
  • For new courses requiring CRICOS approval, faculties are asked to complete Item 1 below and forward the application to IRS. IRS and the Office of Planning and Quality will add any outstanding information and prepare the final document for submission to TEQSA.
  • For amendments to course duration, faculties are asked to complete only ‘Section 5 – Course Duration’ of Item 3 below. IRS and the Office of Planning and Quality will then ensure that any further relevant information is added before the form is submitted to TEQSA.
  • Changes to course titles are not covered in TEQSA forms. TEQSA has confirmed that such requests may be submitted via an email notification. Please continue to advise IRS of such changes together with the rationale for the change. Faculties may not send these requests directly to TEQSA.
  • For course withdrawal, faculties are asked to complete only ‘Section 3 – Withdraw One of More Courses of Study from CRICOS’ of Item 5 below. IRS and the Office of Planning and Quality will then ensure that any further relevant information is added before the form is submitted to TEQSA.

    Adding a new course/s:

  1. Application Form - Adding one or more courses of study on CRICOS – MONASH (effective 1 March 2012)
  2. Application Guide - Adding one or more courses of study on CRICOS (effective 1 March 2012)

    3. Changes for course/s duration:

  3. ‘Section 5 – Course Duration’ in the Form for Notifying, or requesting approval for, changes to CRICOS registration – MONASH (effective 1 March 2012)
  4. Guide to the Form for Notifying, or Requesting Approval for, changes to CRICOS Registration (for higher education providers) (effective 1 March 2012)

    5. Withdrawal or cancelation of a course/s:

  5. ‘Section 3 – Withdraw One of More Courses of Study from CRICOS’ in the Form Withdraw one or more courses of study from CRICOS or cancel CRICOS registration – MONASH (effective 1 March 2012)
  6. Application Guide – Withdraw one or more courses of study from CRICOS or cancel CRICOS registration (for registered higher education providers)

Clarification on the registration process and new forms is currently being sought from TEQSA. IRS will continue updating CRICOS information to reflect the new requirements and incorporate any subsequent advice from TEQSA.

Considerably more information is now being requested for CRICOS registration. We hope to be able to reduce our need to respond to some of this through our conversation with TEQSA. However, at the moment it all appears to be mandatory.

TEQSA’s scope is significant and it is likely to take some time before the new regulatory environment is fully understood. In the meantime, it is reasonable to expect that while the new process is being introduced there will be some delays in obtaining new CRICOS codes from TEQSA.

Arrangements for the longer term

In the longer term, the Office of Planning and Quality will work towards modifying the course approval templates (including major amendments) to capture all CRICOS reportable information. This may take a few months to complete including obtaining approvals from the relevant committees.

The Vice-Chancellor and Pro Vice-Chancellor (Planning and Quality) are the designated contact officers for all communications with TEQSA. During this renewal of registration year, the University will be maintaining very detailed records of all submissions and interactions with TEQSA. Faculties are asked not to contact any TEQSA staff directly.

Please continue to refer all your questions concerning CRICOS matters to IRS.
The CRICOS Administrator for IRS is:
Natalie Ferris: +61 3 9903 4715 or email natalie.ferris@monash.edu
If anything requires a TEQSA ruling, IRS will work with OPQ to seek this advice.

We will keep you informed as we learn more about the new arrangements.