CRICOS Guidelines

Once Faculties have obtained Faculty Board approval for the introduction of a new course or agreed to accept international students into an existing course, CRICOS approval needs to be obtained. The administration of the CRICOS approval process is a Monash University International Student Admissions responsibility. The CRICOS Administrator is Vanice Van ext 50586.

• Faculty staff should access the CRICOS course approval template referring to the template listing broad fields of study and level of study
  
• The completed template should be returned to the CRICOS Administrator with the appropriate supporting material.

Monash University International Student Admissions, through the CRICOS Administrator will forward CRICOS applications to OHE who will assign a CRICOS code once approval for the course has been given by the Minister.

Approval can take up to 6 weeks so early submission of documentation is recommended. Once a CRICOS code has been allocated for the course the CRICOS code and the provider code should appear on all promotional material generated across the University for the course.

Prior to CRICOS approval, promotional material can be circulated but it must clearly state the course is subject to CRICOS approval and applications or fees cannot be accepted from applicants for places in courses not CRICOS approved.

Where a course is simply awaiting ministerial approval, the course description can be included in promotional material with the following statement boldly marked:

"Awaiting government CRICOS endorsement at the time of publication. International Student visas cannot be issued without a CRICOS code. Please check on the status of the course before making an application."

As the International Course guide is produced two years in advance, a course may still be in university approval processes at the time of publication. If this is the case the course can be listed (without a full description) and the following statement should be used:

"The faculty hopes to offer the following courses to International Students in 200x but must first gain university approval and government CRICOS endorsement. Check the faculty website for latest information on availability to International Students before making an application. International Student visas cannot be issued without a CRICOS code."

The CRICOS Administrator will run regular audits to identify changes to course data on Callista and will prepare documentation to record the amendments on the CRICOS register. Faculties will be contacted to confirm the amendment and provide supporting documentation.

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Documentation:

Monash University International Student Admissions has developed a CRICOS register to track the approval process and hold the CRICOS codes for all Monash courses.

An audit of Monash courses on CRICOS will be undertaken to ensure accuracy. A regular update procedure will then be implemented to ensure the accuracy is maintained.

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