Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS)
Table of contents
Under the Education Services for Overseas Students Act 2000 (ESOS Act), the Tertiary Education Quality and Standards Agency (TEQSA) is the designated authority for higher education providers registered under the TEQSA Act. In early 2012, TEQSA assumed State and Territory powers for ESOS and CRICOS and for Commonwealth powers in July 2012. The TEQSA website details the new requirements relating to CRICOS.
The National Code requires providers to notify TEQSA of certain events. Monash specifies these events in its ESOS Compliance Manual. In addition, if providers wish to change their details on CRICOS, they must do so by notifying TEQSA. The Vice-Chancellor and Professor Merran Evans, Pro Vice-Chancellor, are the designated contact officers for all communications with TEQSA. The University maintains very detailed records of all submissions and interactions with TEQSA. The Student Enrolments Unit, in consultation with the Office of Planning and Quality (OPQ), is responsible for the administration of CRICOS matters, including submission of forms to TEQSA. Faculties are asked not to contact any TEQSA staff directly.
Please refer all your questions concerning CRICOS matters to the CRICOS Coordinator:
Ms Christine Plumejeau
The CRICOS information available on this site will be updated regularly to reflect any new requirements or advice from TEQSA.
Faculties wishing to offer new courses to international students, must first ensure that the new course has Academic Board approval (as set out in the Coursework Courses and Units Accreditation Policy and Procedures). Formal agreements with third parties are also required in cases where new courses are to be offered in collaboration with other entities, including offshore partners. Please refer to the Coursework Courses and Units Accreditation Policy and Procedures, and the Transnational Delivery of Courses and Units Procedures.
Faculties can then prepare an application to TEQSA for the course to be CRICOS registered, using the application form and guide below. This form should also be used for existing Monash courses that have not previously been offered to international students.
Application Guide - Adding a course of study on CRICOS (pdf, 524kb) (effective 1 July 2012)
Application Form - Adding a course of study on CRICOS (pdf, 800 kb) (partly populated for Monash courses, effective from 1 July 2012)
Field of Education Codes:
Three codes and their descriptors need to be completed in section 1.10 of the application form, namely, 'Broad Field of Study' (BF), 'Narrow Field of Study' (NF) and 'Detailed Field of Study' (DF). Faculties should use the same Field of Education codes that have already been allocated to the course, approved by Academic Board and entered in Callista.
Where a double degree program is to be registered (e.g. Bachelor of Earth Sciences/Bachelor of Civil Engineering), codes to cover both programs need to be included - two Broad Field of Study, two Narrow field of Study, and two Detailed Field of Study codes.
Please find the links to these codes and their descriptors at the Department of Education, Employment and Workplace Relations HEIMSHELP website.
Under the National Code, providers are required to notify and/or seek approval from TEQSA for certain changes to CRICOS registered courses. To do this, faculties must complete the TEQSA Form for Notifying, or Requesting Approvals for, Changes to CRICOS Registration (pdf, 811 kb) as outlined below:
* These changes will incur a non-refundable fee
Other changes to CRICOS registration, such as changes to course fees or changes to course title, do not require completion of a form but faculties must notify the CRICOS Coordinator by email of the proposed changes. In the email, faculties must include the following information:
Providers are required to inform TEQSA of major changes to course duration or course structure (including changes to compulsory work integrated learning requirements). Faculties must apply for a new CRICOS registration by completing the Application Form - Adding a course of study on CRICOS (pdf, 800 kb)
Where a major amendment to an existing CRICOS registered course results in a new version of the course in Callista, faculties must remove the old CRICOS code from the new version immediately. Once TEQSA has approved the amendment, the new CRICOS code will be manually entered in Callista, allowing the course to be advertised to international students.
IMPORTANT: With the exception of changes to course fees, all changes to CRICOS registered courses require faculties to provide evidence of Academic Board approval of the change.
Courses may be suspended on CRICOS if they are in 'teach-out mode', there are no eCOEs with a status other than 'studying' in PRISMS or any future or conditional offers attached to the CRICOS code. Once taught out, the course should be withdrawn from CRICOS (see below).
To suspend a CRICOS registered course, faculties must notify the CRICOS Coordinator by email of the proposed suspension, providing information regarding the Monash course title, Monash course code, CRICOS course code and reason for the suspension of the course. Faculties should confirm that the course is in teach-out mode and provide evidence of Faculty Board approval of the intention to cease offering the course.
In order to prevent further admissions into the programme, faculties must remove the admission categories from Callista Course Structure and Planning (CRSF1320), change the applicant portal override availability to 'NOT-AVAIL' in admission calendar type (CRSF13501) and untick 'Offered' in Course Offering Instance (CRSF1500). Faculties must also untick the key publications field in CUPID.
Once a course has been taught out, the course may be withdrawn from the CRICOS Register. Faculties must complete Section 3 of the Application Form – Withdraw one or more courses of study from CRICOS or cancel CRICOS registration (pdf, 850 kb) and provide evidence of Academic Board's approval of the disestablishment of the course. Faculties must ensure that Callista and CUPID are updated appropriately (see 'Suspension of courses' above). For advice regarding updates to Monash publications, please contact Curriculum and Publications.
In November 2012, TEQSA advised as follows:
Providers seeking initial accreditation or CRICOS registration of a course should avoid conveying the impression that the course is accredited or registered, or will be accredited or registered, before the application has been formally approved by TEQSA.
A reference by a provider on its website or in any other published material to a course that is the subject of an initial accreditation or CRICOS registration application may be misleading and may breach section 111 of the TEQSA Act, Provider Registration Standard 6.3, and section 8 of the ESOS Act.
A provider must not actively market a course to overseas students if the provider is not registered on CRICOS to provide the course, or has an arrangement with another registered provider. However, if a provider is contacted by a prospective student, a provider may, in line with the Explanatory Guide for the National Code Part D, Standard 1, inform prospective and enrolled students that it has applied for accreditation of a course and/or CRICOS registration and is awaiting an outcome, but must refrain from any suggestions regarding its availability.
Once a course has been suspended or withdrawn, faculties must remove any reference to the course, including the CRICOS code, from their respective faculty website as well as from CUPID.