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CRICOS (Commonwealth Register of Institutions and Courses for Overseas Students) Guidelines

CRICOS approval needs to be obtained once Faculties have obtained Faculty Board approval for the introduction of a new course for international students or agreed to accept international students into an existing course. The administration of the CRICOS approval process is the responsibility of International Recruitment Services (IRS).

The CRICOS Administrator for IRS is Karen Allman +61 3 9903 4921 or email karen.allman@adm.monash.edu.au.

Applying for a CRICOS code

Broad field of study codes:

  • Three codes need to be completed on the CRICOS Course Specific Form – 'Broad Field of Study', 'Narrow Field of Study' and 'Detailed Field of Study'.
  • Faculties need to choose the most appropriate codes for a course to be registered with CRICOS.
  • Where a double degree program is to be registered (eg Bachelor of Earth Sciences/Bachelor of Civil Engineering) codes to cover both programs need to be included - two Broad Field of Study, two Narrow field of Study and two Detailed Field of Study codes.

Completed forms and approval

  • The completed template should be returned to the CRICOS Administrator with the CRICOS supporting material.
  • The CRICOS Administrator will forward CRICOS applications to the Victorian Registration and Qualifications Authority (VRQA).
  • The VRQA approval process can take up to six weeks, so early submission of documentation is recommended.
  • If the course is approved, VRQA will allocate a CRICOS code.
  • Once a CRICOS code has been allocated, the CRICOS code and the CRICOS Provider code should appear on all promotional material generated across the University for the course.
  • Until a course is CRICOS approved, no applications from prospective international students can be processed for places in that course.

Promotional material

  • Prior to CRICOS approval, promotional material can be circulated but it must clearly state that the course is subject to CRICOS approval.

Pre-approval statement

  • The following statement needs to be included on promotional material:

"Awaiting government CRICOS endorsement at the time of publication. International student visas cannot be issued without a CRICOS code. Please check on the status of the course before making an application."

Course guides statement

  • As course guides for international students are produced a year in advance, some courses may still be in the University approval process at the time of publication. If this is the case, the course can be listed (without a full description) and the following statement should be used:

"The faculty hopes to offer the following courses to international students in 200x but must first gain University approval and government CRICOS endorsement. Check the faculty website for latest information on availability to international students before making an application. International student visas cannot be issued without a CRICOS code."

The CRICOS Administrator will run an annual audit to identify changes to course data on Callista and will contact faculties to confirm the amendment and to provide the documentation.