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Other tools and Monash systems

Features

monash figshare

Drop Box

Academia edu

Google Drive

figshare

com

Unlimited free private storage

Yes

1

No

Yes

No

Single file upload capacity

5TB

Less than storage

100MB

5TB

5GB

Unlimited number of user published files

Yes

No

No

No

Yes

Digital Object Identifiers (DOI) for user published files

Yes

No

No

No

Yes

Upload any file format

Yes

Yes

No

Yes

Yes

Accessible anywhere

Yes

Yes

Yes

Yes

Yes

Login using Monash username and password

Yes

No

No

Yes

No

Create secure, private collaborative projects

Yes

Yes

No

No

Yes

Private link sharing

Yes

Yes

No

No

Yes

Reserve a DOI for user published files

Yes

No

No

No

Yes

User managed embargo settings for published files

Yes

No

No

No

Yes

Group your content into collections

Yes

Yes

No

No

Yes

Files stored securely on Monash University storage

Yes

No

No

No

No

File recovery from secure backup

Yes

Yes

No

Yes

No

All functions available for free

Yes

No

No

No

Yes

Open data compliant for journal publication

Yes

No

No

No

No

1. You can upgrade from the standard 2GB to 1TB storage for $139/year through Dropbox Pro, or $850/year through Dropbox Business for unlimited storage (minimum of 5 users).

Other Monash systems

monash.figshare

    is the research data and theses repository for Monash. It allows researchers to manage, store, share and publish their research data as citable research outputs with a DOI. Researchers control who can access their data in a variety of ways. monash.figshare is used by students to submit their theses                which                are then verified/accepted by Library staff.

LabArchives

    is an electronic lab notebook for the day-today recording of research and replaces traditional paper research notebooks. It provides comprehensive version control and has been cleared to store confidential and critical data. LabArchives content cannot be published.

myResearch

    is both the university research management system and the new publications repository. It stores descriptions and copies of traditional reportable research outputs and its use enables research publications to be connected with information about our researchers, their grants and projects. Researchers                are                encouraged to link their research outputs in myResearch to relevant items in monash.figshare.

Monash Collections Online

    is a content management system used by Monash University Library to manage the display, promotion, and dissemination of the Library’s digitised Special Collections, showcasing Special Collection virtual exhibitions and archiving previous digital exhibitions.

GitHub is a widely used version control repository primarily for code. Linking your monash.figshare and GitHub accounts allows you to make public the code associated with a research output, and make clear which version of the code you used.

On the My data page, next to the ‘+Create a new item’ button is the Octocat GitHub icon. Clicking on the icon takes you to a page that will state you have no connected GitHub accounts. Click the ‘Connect’ button. You will be prompted to login to GitHub. Once logged in the next page asks you to click on the ‘Authorize application’ button which allows your monash.figshare account to connect to your GitHub account. This will take you back to monash.figshare and display your GitHub repositories. To import, select the repositories then click ‘Import selected repos.’ You will then have the option of adding further information or closing the item.

Discoverability

monash.figshare is indexed by Google and Bing, and is searchable via figshare.com. You can increase the discoverability of your research by ensuring that your keywords are relevant and specific to your topic, and that you have fully described your work by filling in as many of the fields as possible.

Storage

All files uploaded through monash.figshare are stored at Monash University for long-term security, and to prevent lock-in to the Figshare service.

All users across Monash will start with 10GB of storage. If you are approaching the maximum of your initially allocated space, you can request more storage.

On the My Data tab you will see how much storage you have under the Activities tab. Placing your cursor on the allocation brings up a link (Request more?). Click this link, fill in your new quota and hit submit. Your request will be sent to a monash.figshare administrator.

Embargoes

monash.figshare offers two types of embargo. You can apply the embargo to the files only meaning that the description will be publicly visible but the research files themselves will not be. You can also apply the embargo to the whole item meaning that both the description and the research files will not be publicly available until the embargo has expired. You can embargo the research output either by a set period (1 month, 4 months, 6 months, 12 months or 2 years) or by using the calendar to select a specific date. Regardless of which method you choose, the published item will clearly state that an embargo currently applies, and provide the date the embargo ends.

By doing this you will be able to provide the publisher with a DOI of where the data will be made available, without revealing any of your work until you are ready. You can always edit the embargo date as long as the item has not been published.

For more information on embargoes watch the
Video credit: figshare

More FAQs are available on the figshare.com site.

Contact us
To give feedback please email researchdata@monash.edu