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This page covers frequently asked questions not covered elsewhere including discoverability and sharing, storage, citations and DOIs, and embargoes.

Other tools and Monash systems

Features monash figshare Drop Box Academia edu Google Drive figshare
com
Unlimited free private space Yes 1 No Yes 3
Unlimited file upload capacity Yes 2 No Yes 4
Unlimited number of user published files

Yes

No No No Yes
Digital Object Identifiers (DOI) for user published files

Yes

No No No Yes
Upload any file format Yes Yes No Yes Yes
Accessible anywhere Yes Yes Yes Yes Yes
Login using Monash username and password Yes No No Yes No
Create secure, private collaborative projects Yes Yes No No Yes
Private link sharing Yes Yes No No Yes
Reserve a DOI for user published files Yes No No No Yes
User managed embargo settings for published files Yes No No No Yes
Group your content into collections Yes Yes No No Yes
Files stored securely on Monash University storage Yes No No No No
File recovery from secure backup Yes Yes No Yes No
All functions available for free Yes No No No Yes
Open data compliant for journal publication Yes No No No No

1. You can upgrade from the standard 2GB to 1TB storage for $139/year through Dropbox Pro, or $850/year through Dropbox Business for unlimited storage (minimum of 5 users).

2. Each file you upload through the website must be 10 GB or less. For larger files, download their desktop application or mobile app.

3. Figshare provides 20 GB free, users can purchase additional space

4. Figshare allows files up to max 5 GB

Other Monash systems

monash.figshare

    is the research data and theses repository for Monash. It allows researchers to manage, store, share and publish their research data as citable research outputs with a DOI. Researchers control who can access their data in a variety of ways. monash.figshare is used by students to submit their theses which are then verified/accepted by Library staff.

LabArchives

    is an electronic lab notebook for the day-today recording of research and replaces traditional paper research notebooks. It provides comprehensive version control and has been cleared to store confidential and critical data. LabArchives content cannot be published.

myResearch

    is both the university research management system and the new publications repository. It stores descriptions and copies of traditional reportable research outputs and its use enables research publications to be connected with information about our researchers, their grants and projects. Researchers are encouraged to link their research outputs in myResearch to relevant items in monash.figshare.

Monash Collections Online

    is a content management system used by Monash University Library to manage the display, promotion, and dissemination of the Library’s digitised Special Collections, showcasing Special Collection virtual exhibitions and archiving previous digital exhibitions.

How do I connect my monash.figshare account to my GitHub account?

GitHub is a widely used version control repository primarily for code. Linking your monash.figshare and GitHub accounts allows you to make public the code associated with a research output, and make clear which version of the code you used.

On the My data page, next to the ‘+Create a new item’ button is the Octocat GitHub icon. Clicking on the icon takes you to a page that will state you have no connected GitHub accounts. Click the ‘Connect’ button. You will be prompted to login to GitHub. Once logged in the next page asks you to click on the ‘Authorize application’ button which allows your monash.figshare account to connect to your GitHub account. This will take you back to monash.figshare and display your GitHub repositories. To import, select the repositories then click ‘Import selected repos.’ You will then have the option of adding further information or closing the item.

Discoverability

monash.figshare is indexed by Google and Bing, and is searchable via figshare.com. You can increase the discoverability of your research by ensuring that your keywords are relevant and specific to your topic, and that you have fully described your work by filling in as many of the fields as possible.

Storage

All files uploaded through monash.figshare are stored at Monash University for long-term security, and to prevent lock-in to the Figshare service.

All users across Monash will start with 10GB of storage. If you are approaching the maximum of your initially allocated space, you can request more storage.

On the My Data tab you will see how much storage you have under the Activities tab. Placing your cursor on the allocation brings up a link (Request more?). Click this link, fill in your new quota and hit submit. Your request will be sent to a monash.figshare administrator.

Citations and Digital Object Identifiers (DOIs)

A Digital Object Identifier (DOI) acts as a persistent link to your research and is allocated at the point of publication. Monash University manages these DOIs so that the link to your monash.figshare items and research files will always work, allowing them to be citable for the long-term.

Embargoes

monash.figshare offers two types of embargo. You can apply the embargo to the files only meaning that the description will be publicly visible but the research files themselves will not be. You can also apply the embargo to the whole item meaning that both the description and the research files will              not be publicly available until the embargo has expired. You can embargo the research output either by a set period (1 month, 4 months, 6 months, 12 months or 2 years) or by using the calendar to select a specific date. Regardless of which method you choose, the published item will clearly state that              an embargo currently applies, and provide the date the embargo ends.

By doing this you will be able to provide the publisher with a DOI of where the data will be made available, without revealing any of your work until you are ready. You can always edit the embargo date as long as the item has not been published.

For more information on embargoes watch the
Video credit: figshare

Miscellaneous

From the homepage of monash.figshare (or by clicking 'Browse' if you are on another page) all published items are displayed from newest uploaded to the oldest irrespective of the type of file. Items can also be searched by clicking on 'Categories'. This displays all the categories in alphabetical order, and by newest to oldest within each category. You can also search by clicking on 'Search'. From the search page you can filter your searches by newest or most popular, by any or a combination of the nine file types, or by any or a combination of licences.

More FAQs are available on the figshare.com site.

Contact us
To give feedback please email researchdata@monash.edu