Academic Transcript Policy
As of 20 October 2010, this policy has replaced the Transcripts and Testamurs policy for all matters concerning University transcripts. For policy information concerning testamurs, please contact firstname.lastname@example.org
The policy outlines the information that is documented on a Monash University academic transcript.
This policy applies to academic transcripts for all awards, courses and units across all Monash campuses and centres.
An academic transcript is a true and authoritative record of a student's academic performance and achievements while enrolled at Monash University. The information on an individual student's academic transcript shall not be altered, other than to be re-issued subsequent to the correction of an error.
Categories of information recorded on Academic Transcripts:
Academic Board shall approve the categories of information that are recorded on academic transcripts and any changes to these categories. Numerical marks and grades are printed on academic transcripts according to the University Grading Scale.
For undergraduate and graduate/postgraduate coursework, courses and units will be displayed in a chronological order from the current year of enrolment/completion to the year the course commenced.
The following information is provided:
Information that is not included about students while enrolled in coursework courses and units:
For research courses:
For research courses thesis events will be displayed in a chronological order, from the year the first thesis event occurred to the present date.
The following information is provided for research degrees:
The following additional information is provided for research courses with a coursework and/or training component for applicable cohorts:
Information that is not included about students while enrolled in research courses:
|Academic Transcript Procedure|
Responsibility for implementation
Student and Education Business Services
Vice-Provost (Education Programs)
|Name: Academic Board|
Agenda item: 11.4
Name: Coursework Admissions and Programs Committee
Name: Graduate Research Committee
Academic Transcript: official university record of a student’s academic performance.
Award: degree, diploma or certificate which is listed in the Faculties Regulations, or a research higher degree of the university (Masters or PhD). These are the titles which appear on university testamurs and transcripts.
Course (coursework): the accumulation of units, according to a set of rules, that leads to the award of a qualification (eg: Bachelor of Arts).
Course (research): a study program of independent research conducted according to a set of rules that leads to the award of a qualification (eg: Doctor of Philosophy).
Credit: where a student is assessed and considered previously to have completed the equivalent of a unit or a proportion of a course through formal study (see Credit transfer) or other study, work or life-experience (see Recognition of prior learning), they may receive credit for that unit or proportion, and the course requirements may be correspondingly reduced.
Finalised Unit Attempt: where the Board of Examiners has approved the unit outcome and the result can be published/released to the student.
Higher Degree by Research Coursework Unit: A unit (as per definition below) that forms part of a graduate research course).
Higher Degree by Research Skills Training Units (HDRSTU): These may be taken as part of a higher degree by research, may or may not comprise formal assessment and carry no credit points. Typically, each HDRSTU comprises a series of related training activities such as orientation, workshops, seminars and online modules.
Joint Degree Program: where Monash and host higher education provider/s jointly develop a program and each higher education provider cross credits the units undertaken at the other institution.
Joint Degree Program (research): involves one study program of independent research that utilises the resources of two partner universities and results in the award of a single degree, jointly awarded by the participating institutions.
Unit: a component of a course of study which is taught and examined as a discrete entity but does not include a thesis for a higher degree by research which is governed by regulations of the Graduate Research Committee. A unit is represented by a single unit code.
Legislation Mandating Compliance
All relevant legislative instruments that stipulate requirements with which members of the Monash community (all of whom are subject to the law) are obligated to comply.
Monash University Act 2009
Collaborative Coursework Arrangements Policy
|Vice-Provost (Learning and Teaching) Chair, Graduate Research Committee|
|Office of Vice-Provost (Learning and Teaching) Director - Policy Monash Graduate Education|
University Policy Use
Version Number: 1.4
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