To ensure that the University fully complies with the Education Services for Overseas Students Act 2000 and the requirements of Standard 5 of the National Code of Practice 2007 (NC07) for checking the suitability of international students’ accommodation, support and general welfare.
* International students under 18 years of age who hold a student visa
NC07 Standard 5 and Visa condition 8532 requires students under 18 years of age holding a student visa (other than Australia Awards students) to have approved accommodation and welfare arrangements and maintain these arrangements as provided at the time the visa was granted. If a student wishes to change their arrangements they must seek prior approval from their education provider.
In order for an applicant under the age of 18 to be granted a student visa, they must demonstrate that they have adequate welfare arrangements in place for the length of the student visa or until they turn 18. The Migration Regulations 1994 (Public Interest Criterion (PIC) 4012A) requires that the student reside with one of the following:
or have their welfare arrangements approved by their education provider.
Acceptable accommodation and welfare arrangements
Students must select from three types of arrangements for accommodation and welfare. The approval body for these depend upon the type of arrangement nominated
1. Department of Immigration and Border Protection (DIBP) approval
2.Monash approved Caregiver service
3.Family Friend acting as Caregiver
Acceptable accommodation arrangementsUnless exceptional circumstances apply, Monash will approve only Homestay, or prescribed on campus or off campus accommodation. In support of an application for exceptional circumstances, the applicant must provide a letter from their parent/legal custodian, in English or with a certified translation, supporting the proposed arrangements.
Monash approved CaregiversTo assist Monash in safeguarding the accommodation and welfare arrangements of international (ESOS) students under the age of 18, where Monash has responsibility for approving arrangements, it will only approve the arrangements if a student has an approved Caregiver.
Family FriendFamily Friends may be approved as Care-givers only after a pre approval interview has been conducted by Monash and necessary documents provided (evidence of a Working with Children check for all members of the household aged 18 and over and a statutory declaration agreeing to meet minimum standards).
Monitoring of Arrangements
|ESOS Student Under Age 18 procedures - approval of accommodation, support and general welfare arrangements|
Responsibility for implementation
|Name: Academic Board|
Agenda item: 11.2
|Name: Coursework Admissions and Programs Committee|
Agenda item: 13
CAAW: Confirmation of Appropriate Accommodation and Welfare form
Caregiver: A person or service provider responsible for providing care giving services for students under age 18.
DIBP: Department of Immigration and Border Protection
eCoE: electronic Confirmation of Enrolment.
Eligible relative: A relative eligible to be nominated as a carer must be a brother, sister, step-parent, step-brother, step-sister, grandparent, aunt, uncle, niece or nephew, step-grandparent, step-aunt, step-uncle, step-niece or step-nephew.
Exceptional circumstances: Circumstances that are unusual or out of the ordinary which, with parental support, warrant an accommodation arrangement to be approved.
ESOS: Education Services for Overseas Students.
HAS: Homestay Accommodation Service.
Homestay: A form of accommodation in which a person lives with a family in their home and gives reimbursement for the homestay service.
NC07: National Code of Practice for Providers of Education and Training to Overseas Students 2007.
Prescribed on campus or off campus accommodation: Monash approved accommodation as listed on the Under 18 web site (http://monash.edu/study/international/apply/under18/accommodation-options.html)
Family Friend: A person who has been a close family friend for a minimum of 2 years, over the age of 21, or a cousin over the age of 21, who takes responsibility for the general care, support and welfare of a student.
Student Visa: means a visa of a subclass mentioned in the definition of student visa in regulation 1.03 of the Migration Regulations 1994, whenever granted, other than: (a) a Subclass 576 (Foreign Affairs and Defence Sector) visa; or (b) a visa granted to a person who satisfies the secondary criteria, but not the primary criteria, under the Migration Regulations 1994 for the grant of the visa; or (c) a visa granted to a person as a secondary exchange student within the meaning of the Migration Regulations 1994; or (d) a visa granted to a person as an overseas student who has been approved under a scholarship scheme, or an exchange scheme, sponsored by the Commonwealth to undertake a course of study or training in Australia.
Legislation Mandating Compliance
All relevant legislative instruments that stipulate requirements with which members of the Monash community (all of whom are subject to the law) are obligated to comply.
|Director, Education Business Services|
|Manager, Enrolment Compliance, Student and Education Business Services|
University Policy Use
Version Number: 1.1
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