To ensure that the University fully complies with the Education Services for Overseas Students Act 2000 and the requirements of Standard 7 of the National Code of Practice 2007 for administering requests from international students holding a student visa seeking a transfer between registered providers.
* International students holding a student visa seeking to transfer within the first 6 months of their principal course of study
Student seeking to transfer from Monash UniversityInternational students seeking to transfer from Monash University to another registered provider prior to completion of the first 6 calendar months of their principal course must seek approval to transfer and obtain a Release letter.
Monash University will issue a Release letter only if:
As required by ESOS NC07, S7.3, before the Release letter is issued:
In accordance with ESOS NC07, S7.2 (b), Monash University will refuse the issue of a Release letter if the transfer would be considered detrimental to the student and the circumstances for approving the grant of a Release letter have not been satisfied. A student who has unpaid course fees for the current study period will be refused the issue of a Release letter. Factors that would be considered detrimental to the student include:
The university will assess and respond to the application within 10 working days.
Students seeking to transfer to Monash UniversityInternational students within the scope of this policy who seek to transfer to Monash University prior to completion of the first 6 calendar months of their principal course, will be issued with a CoE only if:
ESOS NC07, S5 requires that where students under the age of 18 are not being cared for in Australia by a parent or suitable nominated relative, registered providers ensure the arrangements made to protect the personal safety and social well-being of those students are appropriate.
ESOS NC07, S7 states that the letter of release, if granted, must be issued at no cost to the student. Where a request for a letter of release is refused, the student must be advised in writing of the reasons for the refusal and of the right to appeal the decision. Records of all requests for letters of release, the assessment of the application and decision will be maintained on the University Records Management System using, for example, UniCRM, TRIM or Callista.
|International Student Transfer between Registered Providers Procedures|
Responsibility for implementation
|Name: Academic Board|
Agenda item: 11.2
|Name: Coursework Admissions and Programs Committee|
Agenda item: 8.1
Compassionate: Family, medical or ‘well-being’ reasons for supporting a transfer.
Compelling: Circumstances that are generally beyond the control of the student, which affect their course progress or well-being.
CRICOS: Commonwealth Register of Institutions and Courses for Overseas Students.
Current Study Period: The study period in which the student applies for a letter of release or the previous study period if the application is made during the holidays.
Enrolled: Where a student has been issued with a CoE to confirm acceptance by the registered provider and is occupying a place in the CRICOS registered course for which the student was accepted and is progressing towards completion of course requirements.
ESOS: Education Services for Overseas Students Act 2000 (ESOS Act).
Original provider: Education provider from whom a student is seeking to transfer
Government Sponsored: An Australian or foreign Government sponsored student for study in Australia.
Principal course of study: As defined in the National Code of Practice 2007, the main course of study to be undertaken by an overseas student where a student visa has been issued for multiple courses of study. The principal course of study would normally be the final course of study where the overseas student arrives in Australia with a student visa that covers multiple courses.
Receiving provider: The provider with whom the student is intending to enrol.
Release letter: A letter authorising a student to be released from one provider so that they are able to enrol with another provider.
Student Visa: A visa described in the Migration Regulations 1994 as a Student (Temporary) (Class TU) visa, other than such a visa for: a) a person who satisfies the secondary criteria, but not the primary criteria, under those Regulations for the grant of the visa; or b) an exchange student or Australian Awards student within the meaning of those Regulations; or c) an overseas student who has been approved by the Minister for Defence to undertake a course of study or training under a scholarship scheme or training program approved by the Minister for Defence; or d) an overseas student who has been approved under another scholarship scheme, or an exchange scheme, sponsored by the Commonwealth to undertake a course of study or training in Australia.
Transfer between registered providers: An international student who applies to transfer to or from another CRICOS registered provider.
Working days: Any day other than a weekend, public holiday or day when the university is closed for business.
Legislation Mandating Compliance
All relevant legislative instruments that stipulate requirements with which members of the Monash community (all of whom are subject to the law) are obligated to comply.
ESOS Act 2000
Student Release letter approval
|Education Business Services|
|Manager, Enrolment Compliance, Education Business Services|
University Policy Use
Version Number: 2.0
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