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Academic Quality and Standards

Assessment in Coursework Units: Feedback Procedures

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[These procedures apply to assessment in all teaching periods commencing on or after 17 July 2017]

Parent Policy

Assessment in Coursework Units Policy

Date Effective

17-July-2017

Review Date

16-November-2019

Procedure Owner

Vice-Provost (Learning and Teaching)

Category

Academic Quality and Standards

Version Number

1.0

Content Enquiries

policy-education@monash.edu

Scope

This procedure applies to all coursework units. It does not apply to the thesis component or equivalent of a graduate research course.

Preamble

These procedures must be read in conjunction with Monash University Academic Board) Regulations Part 3, and Assessment in Coursework Units Policy.

For more detailed information on feedback see the Feedback Guidelines [FORTHCOMING].

PROCEDURE STATEMENT

  1. Feedback must be provided according to the principles set out in the Assessment in Coursework Units Policy and the Monash Assessment Vision.
  2. The design of the assessment regime must take into account the requirement for effective feedback to be given to students on their assessments. Effective assessment must provide meaningful and timely feedback to students in order to facilitate and enhance learning.

Timing of feedback

  1. Tasks should be scheduled at an appropriate time to assess student achievement against learning outcomes and to provide feedback that is constructive and supportive of further learning.
  2. Where possible, assessments should be designed to enable students to apply feedback provided for an earlier assessment task to a later task. As such, feedback must also feed forward by looking ahead to the next assessment with a focus on constructive guidance on how to improve.
  3. Faculties must nominate a period of time within which work is normally returned to students, and inform students of this commitment in unit guides and/or the learning management system.
  4. Chief Examiners of first year units offered in a standard semester are expected to ensure that at least one assessment task in the unit is submitted and returned with appropriate feedback by the end of teaching week six of the semester in order to support further learning.

Feedback modes

  1. Depending on the nature of the assessment task, feedback may take the form of:
    • written comments on student work; and/or
    • rubrics or marking guides given to students, with meaningful details of their performance against the criteria; and/or
    • oral comments from teaching staff to commend, guide and/or correct the student's learning, including video or audio comments; and/or
    • oral comments in group sessions; and/or
    • provision of sample answers for the assessment tasks (provided the questions are not re-used in a major assessment task); and/or
    • predictive or generic feedback that outlines typical mistakes or areas in which students do well prior to or following the assessment task.

Quality of feedback

  1. For in-semester assessment tasks, feedback must address the learning outcomes and assessment criteria of the task, and include grades/marks and/or comments about the student's performance on each criterion.
  2. Feedback should be provided in clear language that is not difficult to understand and be sufficiently detailed to support further learning.
  3. The nature of the feedback provided on an assessment task should be consistent across all members of the teaching and marking team.

Requests for additional feedback

  1. Where a student is not satisfied with the adequacy of the feedback about their work and requires further comment, the student must ensure that they avail themselves of all forms of feedback available, as communicated to students in the unit guide or learning management system.
  2. If after this, the student is still dissatisfied, then they may seek further detailed feedback by making a written request to the Chief Examiner, which outlines:
    • what feedback has been received thus far and why it is considered inadequate to support the students learning;
    • The steps that they have taken to obtain additional feedback; and/or
    • any exceptional circumstances that have prevented the student from accessing all available feedback.

Feedback on end-of-semester assessment

  1. Chief Examiners must ensure that students are informed of the arrangements made for them to obtain feedback on their performance in examinations and other end-of-semester assessment. This may take the form of feedback classes, provision of the examination questions with marking guides or sample answers, or other forms of group feedback. Chief Examiners may require students to take advantage of the group feedback opportunities provided to them before requesting individual consultations with staff.
  2. Faculties must inform students about processes for accessing their examination script or other assessment material submitted by them and held by the faculty.

Using feedback to inform teaching practice

  1. Feedback given to students should be used by staff to reflect on and identify areas that require improvement in terms of unit assessment, and teaching materials and practice.

    Responsibility

    Chief Examiners
    Unit teaching staff
    Students

    Responsibility for implementation

    Deans
    Associate Deans (Education)

    Status

    New

    Approval Body

    Name: Academic Board
    Meeting: 7/16
    Date: 16-November-2016
    Agenda item: 7.2

    Definitions

    Assessment regime: the set of assignments, tests, examinations or other assessment tasks that comprise the assessment for a unit and the percentage contribution of these to the final result for the unit.

    Chief Examiner: responsible for the implementation of the unit assessment regime for the unit and must recommend the final result for each student. A Dean must appoint a Chief Examiner for each unit taught by the faculty.

    Major assessment task: an assessment task that represents 20% or more of a students final result in a unit. Minor, regular assessment activities (for example, weekly quizzes), may be categorised collectively as a major task.

    Standard semester: semester 1 or semester 2 in any year as approved by the Academic Board from time to time.

    Unit: the basic component of a course in which a student will enrol to undertake study in a particular discipline.

    Legislation Mandating Compliance

    Monash University (Academic Board) Regulations - regulations 16-25c
    Disability Discrimination Act 1992
    Higher Education Standards Framework (Threshold Standards) 2015 (TEQSA Act 2011)

    Related Policies

    Student Academic Integrity Policy and Procedures
    Course Design Policy and Procedures
    Coursework Course and Unit Accreditation Policy
    Special Consideration Policy and Procedures
    Grading Scale Policy and Procedures
    Academic Programs from Multiple Campuses Policy
    Candidature Progress Management Policy
    Candidature Progress Management - Confirmation & Non-Confirmation Procedures
    Candidature Progress Management - Termination Procedures
    English Language Policy [Forthcoming]

    Related Documents

    Monash Assessment Vision
    Withdrawn Incomplete (WI) flowchart