Accountability and Approval Pathways

Policy Development Roles

Each Policy, Procedure and Guideline has an author, owner and final approver.  Owner and final approvers are specified as roles or committees, not named individuals. In some situations there may be one or more endorsing bodies, prior to final approval.

  • Author: responsible for
    • creating a document and reviewing and amending an existing document
    • managing the appropriate consultation with relevant stakeholders
    • managing the transmission of the document to endorsement and through to approval
  • Owner: accountable for
    • endorsing a document to be submitted to the final approver
    • the ongoing relevance and currency of the document
    • the document once approved is appropriately communicated to all relevant staff/students
    • implementation of a policy or procedure
  • Final approver: final approval of the document.

Approval Pathways

Classification

Document categories

Academic quality and standards

Operational

Policies

Approval by Academic Board after Endorsement by relevant standing committee of Academic Board.

Approval by relevant senior officer of the University, i.e. VC or Provost, COO, CFO (as delegate of the Vice-Chancellor) after Endorsement by Executive Director (or equivalent).

Procedures

Approval by relevant standing committee of Academic Board.

Approval by Executive Director (or equivalent) of relevant administrative area of the University (as delegate of the Vice-Chancellor).

Guidelines

If University wide – approval by relevant Procedure Owner.

If Faculty or offshore location– approval by the Owner in the relevant faculty or offshore location.

If University wide – approval by relevant Procedure Owner.

If Faculty or offshore location – approval by the relevant senior officer of the faculty or offshore location (e.g. Faculty General Manager).

All new and amended Policies and Procedures need to undergo appropriate consultation with relevant stakeholders, before being Endorsed by a committee or senior officer, and receiving approval. The following high level workflow applies: