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Access Control (Electronic) Policy

Access Control (Electronic) Policy


To ensure access control network integrity, compatibility, maximum benefit to users and compliance with the various codes and standards.


This policy applies to all staff and students of:
- Monash University at the university's Australian campuses and off-campus facilities; and
- Monash College Pty Ltd business units at the university's Australian campuses.

Policy Statement

The university security service is responsible for managing the organisation's electronic access control system.

The selection, installation, maintenance and operation of all electronic access control equipment at university facilities must be made in consultation, and with the prior approval of, the university's security services.

Supporting procedures

Access Control (Electronic) Procedures

Supporting guidelines

Responsibility for implementation

Executive Director, Buildings and Property Division



Key Stakeholders

Executive Director, Buildings and Property Division
University Security Manager
Monash College Pty Ltd
Chief Operating Officer and Senior Vice-President (Administration)

Approval body

Name: Chief Operating Officer and Senior Vice-President (Administration)
Meeting: n/a
Date: 07-April-2014
Agenda item: n/a

Endorsement body

Name: Facilities and Services Divisional Executive Group
Meeting: 2
Date: 19-February-2014
Agenda item: 6.3


Access Control: Any method for controlling access to controlled areas including electronic code-pads, card readers, remote arming stations, passive infra-red detectors, duress buttons, reed switches, mechanical barriers, locks, and the use of identification cards, signs, border definitions and instructions used to define semi-public and private spaces which certain people may or may not enter.

Department/Faculty Access Coordinator: A staff member in a given department or faculty who has been delegated the authority by their dean or department head to grant deny or revoke access privileges to controlled areas for which the faculty or department is directly responsible.

Building Project Officer: The person responsible for a building project who has been appointed by the university.

Manager Campus Services Branch: A person appointed to the role in Buildings and Property Division by the university.

Security Representative: A person appointed to the role by the university.

University Security Manager: The person appointed by the university to that role.

Legislation Mandating Compliance

All relevant legislative instruments that stipulate requirements with which members of the Monash community (all of whom are subject to the law) are obligated to comply.


Related policies

Access to Controlled Areas Policy
Electronic Security Alarms Policy
Key Policy

Related documents


Date Effective


Review Date



Executive Director, Buildings and Property Division


University Security Manager

Content Enquiries

University Policy Use

Version Number: 2.0


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in Buildings and Property Policies