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Awards, Policies and Procedures

This is your guide to science-specific awards, policies and procedures. View a comprehensive guide to all University academic policies.

Awards

Sir John Monash Medal for Outstanding Achievement

This medal is awarded to a science bachelor degree student in their final year. The successful student will have an excellent academic record and have demonstrated a significant commitment, while at Monash, to advancing the University's goals of social justice, human rights and a sustainable environment.

Number of Awards

One Sir John Monash Medal is awarded per year to a student enrolled in a degree of the Faculty of Science. The medal will be proclaimed at a Faculty of Science graduation ceremony and will also be included on official University transcripts.

Eligibility Criteria

The following eligibility criteria apply:

  • Recipients of the Sir John Monash Medal must be in their final year in a Faculty of Science Bachelor course (single or double) or Honours Program and qualify for the award of Bachelor or Honours at the end of the academic year.
  • Recipients of the Sir John Monash Medal must have a minimum of a Distinction average grade over level-two and level-three units (Bachelor degree) or level-three and level-four units (Honours or four-year degrees) studied at Monash towards the relevant course .
  • Students who have failed unit(s) within the relevant course are not eligible for this award, except under exceptional circumstances.
  • Recipients must demonstrate to have made an outstanding contribution to advancing the University's goals of social justice, human rights and a sustainable environment.
  • Former winners of the Sir John Monash Medal are not eligible to apply.

Nominations and Selection Process

  • A nomination can be made by the student, a fellow student, any Monash staff member, or any member of the community by completing the nomination form (DOC, 0.26 MB).
  • The nomination must include a letter explaining the reason for the nomination, any supporting information which could be of use to the selection committee and permission from the student to have his or her records released to the selection committee.
  • The selection committee will shortlist the nominees for an interview.
  • After conducting the interviews, the selection committee will determine the student to be awarded the Sir John Monash Medal.
  • Closing date for nominations: 3 February

Scholarships

Dean's List Eligibility

Students are eligible for admission to the Dean's List if they are enrolled in:

  • an undergraduate course managed by the Faculty, or
  • an Honours course managed by the Faculty of Science (ie students are eligible for admission during their honours year on the basis of their third-year results), or
  • a double-degree course that includes the Bachelor of Science.

Students must also have:

  • achieved at least a distinction grade (70% and above) for all science units completed in the previous calendar year, and
  • achieved a weighted average of at least 85% across all science units undertaken in the previous calendar year, and
  • completed a minimum of 24 points of science units in the previous calendar year.

Where a student has completed more than 48 points of science units in the previous calendar year, only their best 48 points will be counted in determining their eligibility for Dean's List status. Admission to the Dean's List for students enrolled in a double degree will be determined on the basis of their results in science units only.


Policies and Procedures

Undergraduate

Limits on credit given for undergraduate courses

Policy

1. Students enrolled in a science course (as listed below) or the science component of a double-degree course may apply for credit for studies completed at another institution for units for which equivalence of learning is established by the Faculty of Science. Irrespective of the equivalence of learning            established, students are required to satisfactorily complete at Monash University, within the science course, at  least 48 points or not less than half the credit points for the course (whichever is less) in order to be awarded a degree.

2. The minimum credit points of Monash taught units that must be completed within a science course shall be in accordance with the following:

Course Students must complete at Monash University at least:
Bachelor of Biotechnology
Bachelor of Environmental Science (3 year degree course code 3544)
Bachelor of Science
Bachelor of Science (Science Scholar Program)
Bachelor of Science (Biotechnology)
Bachelor of Science (Medical Bioscience)
Bachelor of Science (Food Science and Technology)
* Bachelor of Medical Bioscience
* Bachelor of Food Science and Technology
48 points, comprising not less than 36 points of science units including a minimum of 24 points of level-three units, of which at least 18 points must be in the science area of specialisation (major sequence).
Bachelor of Science Advanced – Research (Honours) 48 points, comprising the honours research project and the level-four honours coursework unit(s)
Bachelor of Environmental Science (Four year degree – course code 2340)Honours degree
48 points, comprising the honours research project and the level-four honours coursework unit(s)
Pass degree
48 points of level-three or level-four science units
Bachelor of Science component of a double degree 48 points, including a minimum of 24 points of level-three science units, of which at least 18 points must be in the science area of specialisation
Bachelor of Science Advanced - Global Challenges (Honours) 84 points, comprising all the level one, two, three and four core Impact through science units

Bachelor of Science (Honours)

Bachelor of Science (Science Scholar Program) (Honours)
24 points of level-four units in the science area of study including the honours research project

3. Students enrolled in a science course who wish to study at another institution under complementary study, study abroad and/or exchange study must seek approval in writing from the managing faculty prior to the enrolment at another institution.

a. Study at another institution will normally not be approved for any of the honours courses or the honours component of four-year programs.
b. Students enrolled in a pass degree or the Bachelor of Science component of a double degree who are approved to undertake studies at another institution must complete at Monash:

  • At least 12 points of level-three science units in their chosen major.
  • When completing an extended major, at least 24 point of level three science units in the extended major.

Supporting information

Governing Documents

University Credit Transfer Policy

Penalty for late submission of assessment

Unit Chief Examiners of the Faculty of Science must ensure that a penalty for late submission of assignments is applied consistently in all units taught by their school, according to the following:

  1. The penalty for assignments submitted late should be 10% of the maximum mark per day late or part thereof.
  2. Weekends and holidays should attract the same penalty as week days.
  3. No assignment can be accepted for assessment more than a week after the due date except in exceptional circumstances and in consultation with the Unit Coordinator.
  4. Small assessment tasks of a value of no more than 5% of the final mark may be exempted from the above rules if deemed appropriate by the unit Chief Examiner.

Students must be informed of this penalty through the Unit Guide and/or the instructions given for each individual assignment.

Supporting information

Purpose and rationale

To provide a uniform policy on the penalties that apply for late submission of assessment, and so ensure equity.

Students who cannot submit work by the due date because of illness or other special circumstances are covered by the special consideration policy.

Scope

This policy applies to all units taught by the Faculty of Science excluding Honours units where a different penalty applies.

Related documents

Assessment of coursework units Procedures

Responsibilities for implementation

Heads of Schools

Remarking of assessment due to an error

In-semester assessment

  1. It is the student's responsibility to check marked assignments upon return. Students are expected to raise with the tutor any queries about their mark as soon as possible but no later than two weeks after their release back to the students.
  2. If the matter remains unresolved after discussing it with the tutor, the student must take it to the Unit Coordinator of the relevant campus.
  3. If after discussing the issue with the Unit Coordinator of the relevant campus, the student still believes that there is an error in the marking of his/her assignment, the student may then proceed directly with a request for a remark.
  4. Requests for a remark must be made in writing to the Year Level Coordinator, documenting the specific grounds for the request. Remark requests must include the corrected work, and, where practical, an identical "clean" copy. The Year Level Coordinator may reject any request considered vexatious or frivolous.              The Year Level Coordinator shall, where possible, nominate an independent marker to mark the student work; limitations on suitable markers in the specific field may sometimes prevent this "blind" marking. The second mark stands; remarking can result in an increase or decrease in marks.
  5. If a student is still dissatisfied, an appeal should be made to the Head of School, whose decision is final within the School.
  6. Schools must keep a record of all formal requests for remarking, indicating the unit, semester, and outcome.
    Final examination
  7. If a student believes that there is an error in the marking of her/his final examination, the student must contact the Unit Coordinator of the relevant campus no later than two weeks after the release of the results for the unit.
  8. If after discussing the matter with the Unit Coordinator of the relevant campus the student still believes that there is an error in the marking of their examination, the student may then proceed directly with a request for a remark according to procedures 4 to 6.

Supporting information

Purpose and Rationale

According to the Remarking of assessment due to an error  section of the university Assessment of coursework units Procedures, faculties must have a specified procedure for review of student marks where a student complains of error in the assessment of their work. The procedures must specify:

  • Types of assessment to which the procedures apply
  • Time limits for applying for a review
  • Method of application for a review
  • Grounds for review
  • Responsibilities for and timing of a response
  • A process for recording decisions to alter marks under these procedures for audit purposes.

In all circumstances, where a student's work is remarked because of an error, the last mark must stand.

Scope

This policy applies to all units taught by the Faculty of Science.

Related Documents

Assessment policy and procedures

Responsibilities for Implementation

Heads of Schools, Associate Dean (Education)

Repeating failed units

Students who have failed the same science unit twice are not permitted to attempt the unit for a third time unless the unit is strictly necessary to complete the course requirements. Exemptions to this rule can be made by the Associate Dean (Education) only in exceptional circumstances.

Special consideration

Verification of failure of units

Parent policy:

Assessment of coursework policy

University Education Policy requires each faculty to have a process (reported to, and approved by, Academic Board) for verifying results which contribute to a final fail result.

Because assessment which takes place prior to terminal examinations allows students to query their marks at the time, students' rights in that setting are covered.

Procedure:

Action

Responsibility

1. Where an overall final mark of a student is 49 or less, a complete check shall be made of the final examination paper in question to establish that the examination marks and the in-semester marks have been tallied correctly. In addition, where the overall final mark is in the range of 45 to                    49, the final theory examination paper must be remarked by a second marker.

Chief Examiner

2. Records of all papers remarked shall be kept, including the names of the first and second markers and the date of the second marking.

Chief Examiner of Head of School

Supporting information

Scope

This procedure applies to all undergraduate units taught by the Faculty of Science.

Viewing of assessment work

Procedure

Students wishing to view an examination script or other assessment work held by a school of the Faculty of Science, should send an email to the Campus Unit Coordinator, and in case of their absence, contact the Reception Office of the school responsible for teaching the unit.

Students should note that:

  • The viewing will normally be allowed under supervision
  • A request for viewing an examination script or other assessment held by the Faculty of Science is independent from a request for remarking.  If after viewing the examination or other assessment, the student would like to request a remark, the faculty remarking procedures must be followed.
  • A request for remarking must be made no later than two weeks after the release of the results for the unit.
  • Exam scripts and other assessment work held by the Faculty are destroyed six months after the return of results for the unit.

Supporting information

Purpose and Rationale

To comply with university Unit Assessment procedures – Feedback.

Scope

These procedures apply to all units taught by the Faculty of Science.

Related Documents

Assessment policy and procedures

Responsibilities for Implementation

Heads of Schools

Honours

These 2015 guidelines, policies and procedures apply to the Science Honours Program, which is offered in 2016.

The guidelines cover policies and procedures, and provide details of good practice and specific information on matters including period of candidature and enrolment, intermission, and special consideration.

Supplementary Assessment Policy

1. Students can be granted supplementary assessment for up to two failed units in their course of enrolment.

2. Supplementary assessment for a unit is available in the cases outlined below.

2.1 Students enrolled in a single degree course managed by the Faculty of Science, or in a double degree course managed by School of science at Malaysia campus, and

  • The unit is the last unit required to complete all course requirements, or
  • The unit is a science unit, and the student has 30 credit points or less to complete all course requirements (including the unit failed).

2.2 Students enrolled in a double degree course with the Bachelor of Science:

Supplementary assessment is available for a science unit taken as part of the Bachelor of Science within a double degree course only when the unit is the last unit required to complete all science requirements of the course.

2.3 Special cases:

In special cases, not covered in 1. and 2., supplementary assessment for a unit may be approved by the Chair of the Board of Examiners on a case-by-case basis where a student experiences a significant impact on their academic progress in the course due to the failed unit.

If a student is able to enrol in other units or complete other parts of their course requirements while re-enrolling in the failed unit, they are not considered to have experienced a significant impact.

In all three cases:

  • The failed unit must have been completed within the last 12 months;
  • The final mark of the failed unit must be  between 45 and 49; and
  • The unit is the only unit failed in the relevant semester.

In addition, if supplementary assessment for a failed unit is granted,

  • The type and method of supplementary assessment for the unit is determined by the Chief Examiner of the unit; and
  • The maximum final mark and grade awarded for the unit after supplementary assessment has been completed is 50P.

3. Supplementary assessment for a unit is not available in the case(s) outlined below:

3.1. Some lab assessments do not permit supplementary assessment. Where a School has stipulated that supplementary assessment is not available for a lab assessment, this will be clearly indicated in the handbook and unit guide information.

Scope

This policy applies to all students who are enrolled in

  • a single degree course managed by the Faculty of Science, or
  • in a double degree course with the Bachelor of Science as one of the components.

Related Documents

a) Academic Board Regulations
b) Supplementary Assessment Policy
c) Application Form - Supplementary Assessment Application Form – Special cases (DOC, 0.08 MB)
d) Academic Board Regulations

Responsibilities for Implementation

Heads of Schools, Associate Dean (Education), Coursework Programs Manager

Hurdles Policy

The Faculty of Science defines a hurdle requirement in accordance with University policy with the addition of the following, which is specific to the Faculty of Science:

  1. Where a hurdle is placed on the final summative assessment of a unit the maximum number of attempts will normally be one. This will be clearly outlined in the unit guides and made available to   students at the commencement of the unit. Further attempts beyond one assessment, under exceptional circumstances, are granted only at the discretion of the Associate Dean (Education) and must comply with the University assessment procedures. Normally failure of a hurdle requirement will result in the student either re-enrolling the unit or enrolling into an alternative unit.
  2. Where a student fails an assessment, solely because of failure to satisfy the hurdle requirements, the Chief Examiner must return a mark of 48%.
  3. Hurdle requirements must be clearly outlined in the Handbook and Unit Guide.

Procedure

The Unit Guide should include the following statement (in either the learning outcome section or the hurdle requirements section):

Hurdle requirements

There is a hurdle requirement in this unit. This unit requires students to demonstrate achievement of the learning outcomes in the final summative assessment task in the unit. This is demonstrated by the requirement that the student must attain a mark of at least xx1 in the assessment where the hurdle is applying. A student's final mark is normally the sum of the marks obtained in all of the assessment tasks in the unit. Where a student fails the unit solely because of failure to satisfy the hurdle requirement, a mark of 48% will be returned for the unit.

1To be determined by department/School.

Governing policy

This procedure is made under the Unit Assessment Procedures, section A Assessment Regime, and point 7 Hurdle requirements.

Scope

This procedure provides information and policy guidance for all Faculty of Science staff and students. It aims to define hurdle assessment requirements and the implications for studying units taught by the Faculty of Science. All changes to hurdle requirements must be considered by the Science Board of Studies (SBoS). This is in accordance with Unit Assessment Procedure, A Assessment Regime, and point 1 Design and Approval replicated below:

The assessment regime for a unit is designed by the faculty teaching the unit having regard to the principles of good assessment practice outlined in the Assessment in Coursework Units Policy. The assessment regime of a unit is approved by the Dean (via the Education Committee) owning the unit at the time that it approves the unit as a whole. Any amendments to the assessment regime must also be approved by the Dean (Education Committee).

Related documents

Responsibilities

Chief examiners


Honours

Honours

The 2016 Honours program policy, procedures and guidelines (DOCX, 0.13 MB) provide details of good practice and specific information on matters including period of candidature and enrolment, intermission, and special consideration.

The 2017 Honours booklet will be available soon.

Honours intermission applications

Intermission from Honours programs will only be granted in exceptional circumstances. In order to apply for intermission, both of the following forms must be completed and submitted to the relevant science office on your home campus:

Honours special consideration applications

Special consideration for in-semester assessment should be lodged with and approved by the Honours coordinator of the relevant school/department.

Extension of thesis submission or deferment of final assessment for Honours coursework units will only be granted in exceptional circumstances and must be lodged with Science Student Services for approval by the Associate Dean (Education) upon the recommendation of the relevant school/department Honours coordinator.

Eligibility criteria and application process details and forms are available here.

Graduate Research

Study Away / Travel Grants

Students can apply to study away from the university in order to interact with researchers, undertake data collection, attend conferences, learn new techniques, pursue research in specialist archives, collections, undertake field trips, surveys and interviews, and to utilise specialist equipment or resources not available at Monash University.
To assist with the travelling expenses of study away, doctoral and research masters students can apply for a travel grant.

Before booking Travel

Discuss intentions to travel away from Monash University with your supervisor

Before any travel is undertaken please discuss your travel plans with your supervisor.

Check Department of Foreign Affairs & Trade (DFAT) travel advisories for international travel ('Smart Traveller')

Graduate research students should review the relevant travel advisories given on the Department of Foreign Affairs and Trade (DFAT) Smart Traveller website prior to booking any international travel. Special consideration should be made of Monash University Staff International Travel Policy where DFAT has issued a warning of Level 5 or above.

Speak with your School Graduate Research Administrator for more information

Your School Graduate Research Administrator can help guide you in applying for Study Away or a Travel Grant.

How to book Travel

Make travel booking

Graduate research students are encouraged to make their international travel bookings through one of Monash University's two preferred travel management companies (i.e. Campus Travel or Voyager).

Campus Travel & Voyager
Bookings for international travel made through Campus Travel or Voyager must be made by telephone or email.

Campus Travel
1300 767 092
monash@campustravel.com.au

Voyager
1300 887 732
monash@voyager.com.au

Student fares
If a student fare is obtained there is no need to book travel through these companies.

Complete a Staff/HDR Candidate International Travel Plan (international travel only)

Complete a hard copy Staff/HDR International Travel Plan (Word, 45kb)

The Staff/HDR candidate International Travel Plan form needs to be attached with Study Away/Travel Grant application when submitted to your School Graduate Research Administrator.

Print travel insurance emergency card (international travel only)

For information regarding travel insurance please visit the Insurance Services webpage.

Complete a Study Away/Travel Grant form

Download the Study Away/Travel Grant form.

i.        Travel Grant

The travel grant assists with the travelling expenses of doctoral and research masters students who wish to interact with researchers, undertake data collection, learn new techniques, pursue research in specialist archives, collections, undertake field trips, surveys and interviews, and to utilise specialist equipment or resources not available at Monash University.

TRAVELLING EXPENSES MEANS AIRFARES OR OTHER FARES AND ASSOCIATED TAXES BUT NOT ITEMS SUCH AS VISAS, TRAVEL INSURANCE, CONFERENCE REGISTRATION OR ACCOMMODATION.

ii. Study Away

Graduate research students are required to obtain permission to "Study Away" when travelling interstate for longer than 6 weeks or overseas for their research or university work.

Submit Study Away/Travel Grant form (with attached evidence), International Travel Plan & travel insurance emergency card (if required) to your School Graduate Research Administrator

Please ensure that you, the student, and your supervisor have signed all forms and attached required supporting documents before submitting them to your School Graduate Research Administrator. Supporting documentation includes conference registration, abstract or acceptance to work in an overseas lab if applicable. The forms will then be signed by the school Graduate Research Coordinator and the Faculty of Science Associate Dean (Graduate Research), before being delivered to Monash Graduate Research Services on your behalf.

PLEASE SUBMIT YOUR APPLICATION WITH THE REQUIRED ATTACHMENTS TO YOUR SCHOOL GRADUATE RESEARCH ADMINISTRATOR AT LEAST 6 WEEKS PRIOR TO TRAVEL.

Once your application has been processed you will receive a confirmation email from MGE.

Links to further information