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Payment of scholarships and grants

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There are two ways a scholarship or grant can be paid:

  1. direct payment into your bank account
  2. direct to your course fees (does not include the Student Services and Amenities Fee).

If your scholarship is based on a set yearly amount, you will be paid in two equal instalments unless indicated otherwise in your scholarship offer letter or terms and conditions.

One-off scholarship and grant payments will be made in April (for offers made in semester one) or in September (for offers made in semester two).

Payment to your bank account

  • Each year we will email you a reminder to update your bank account details in the Web Enrolment System (WES).
  • If you don't provide your bank details by the requested date, your scholarship will be terminated.
  • Most payments are made at the end of April and end of September.
  • You will receive a confirmation email once the payment has been made.

Payment dates

Your payment date will depend on when the census date falls for your units.

Travel scholarships are paid in the payment date (as per below table) after either:

  • You enrol in an overseas unit, or
  • You submit evidence of your travel arrangements to CSU
Unit census date Payment date
Between 16 Feb and 30 Apr Late April
Between 01 May and 30 Sep Late September
Between 01 Oct and 15 Feb Late January

*All Exchange units (1-60) will be paid in January of the following year. This is due to the census date falling between the summer payment period.

Early payment

From 2016, some students will be eligible to be paid their semester 1 scholarship payment in March. Should a student become part time, their scholarship will be viewed as assessable income and may need to be included in their  tax return.

Payment towards your course fees

When choosing to have your payment made directly to your course fees, you must select this option in WES before 20 February each year. This will apply to units for both semesters one and two (excluding summer, winter and spring units).

If your course fees are lower in value than the scholarship payment due, the balance will be paid to your bank account.

Payment dates

Payments will be made towards your course fees before 31 March and 31 August. If you change your enrolment after the scholarship payment, it takes two weeks for your fee statement to be updated.

Scholarships payable to course fees

You can choose to have your scholarship paid directly to your course fees if you receive one of the following scholarships:

  • Accounting and Finance Honours Scholarship
  • Alistair Lloyd Excellence and Leadership Scholarship
  • AMREP Honours Scholarship
  • Anna Chmiel Memorial Scholarship
  • Colin and Eleanor Bourke Indigenous Postgraduate Scholarship
  • Engineering Excellence Scholarship
  • Engineering Indigenous Scholarship for Equity (Bachelor degree only)
  • Engineering International Undergraduate Scholarship
  • Engineering Masters Pathway Scholarship
  • Google policy Honours Fellowship Program Grant
  • Hong Kong Alumni Scholarship
  • Ian Little Honours Scholarship
  • Information Technology Excellence Scholarship
  • Information Technology Industry-Based Learning Entry Scholarship
  • Mining Engineering Scholarship
  • Monash Business School Scholars Scholarship
  • Monash Dean's Scholarship - Architecture
  • Monash Dean's Scholarship - Pharmacy
  • Monash Engineering International Undergraduate Scholarship
  • Monash Indigenous Scholarship for Achievement and Equity
  • Monash International Merit Scholarship
  • Monash International Scholarship for Excellence
  • Monash Jubilee Honours Scholarship
  • Monash Law School Equity Scholarship
  • Monash Scholarship for Excellence
  • Monash Scholarship for Excellence and Equity
  • Monash Scholarship for Exceptional Achievement
  • Monash Scholarship for Outstanding Achievement
  • Monash University Jubilee Honours Scholarship
  • Pharmaceutical Sciences Advanced with Honours Scholarship
  • Stan Robson Rural Pharmacy Equity Scholarship
  • Vice-Chancellor's Scholarship for Excellence (awarded from 2017 onwards)

Payment calculation

Total scholarship value

When your scholarship is awarded, we calculate your total scholarship value based on the credit points required to complete your degree. This does not include advance standing. Your scholarship ends once you have been paid the total scholarship value. You can check the credit point requirement for your  course in the University Handbook.

Example calculating total scholarship value: If you have a scholarship valued at $6000 for 48 credit points per year, and you take a course requiring 144 credit points to complete (three years full-time) the calculation will be (144 ÷ 48) × 6,000 = $18,000.

How payments are calculated

Your scholarship payments will be calculated according to the number of credit points you are enrolled in at the census dates.

Examples

  1. Your payment will be $2,250 if you are enrolled in 18 credit points (6000 ÷ 48) × 18
  2. Your payment will be $3,750 if you are enrolled in 30 credit points (6000 ÷ 48) × 30

Part-time scholarship holders

Students enrolled part-time with approved scholarships must complete a Tax File Number Declaration Form. Forms are available from the Australian Taxation Office (ATO) by telephoning 1300 720 092 or by submitting an enquiry to the Coursework Scholarships Unit through ask.monash. You must return both the payee copy and the ATO copy to the Coursework Scholarships Unit. Submit your forms to Monash Connect, or by mail:

Coursework Scholarships Unit
c/- Monash Connect
PO Box 197
Caulfield East, Victoria, 3145

See a sample completed Tax File Number Declaration form (pdf, 1.85 mb).