The application process differs depending on whether you've chosen an overseas exchange with one of our partners, an intercampus exchange, a program run by your faculty, an internship or another opportunity.
Whichever program you've chosen, make sure you allow yourself plenty of time to prepare your application. The application process from research to submission can take four to six months, but can be done in less time.
Exchange and study abroad
Before starting your application you should check the entry requirements. If you're an Engineering, Law or Art, Design and Architecture student there are special conditions you must meet before you're eligible to apply.
Are you going to Japan?
The application process for exchange in Japan is different from other exchange destinations. Please read the application process for Japanese exchange programs (pdf, 67kb) and download and complete the Japanese exchange program application form (pdf, 103kb).
Ready to apply?
Once you're ready, download and complete the Monash Abroad application form for Outgoing Exchange and Study Abroad students. The form includes step-by-step instructions to completing your application, and details everything you need to include with your application, like your study plan and your statement of purpose – the bit where you tell us why we should choose you.
Creating your study plan
Your study plan is the list of units you plan to study while on exchange/study abroad, and forms part of your application. While the study plan sits within your application form, you need to have it approved and signed off by your faculty (or both faculties if you are studying a double degree) before you can submit the form and all supporting documentation to Monash Abroad.
Organising and completing a study plan can take many months of research and preparation - don't leave it to the last minute! You should begin no later than one month before the study plan submission deadline to your faculty(ies).
Your faculty may require you to submit a course map or course advice form with your study plan. You should contact your faculty exchange advisor/s or schedule a course advice appointment at least within two weeks of the Faculties deadline, even earlier is better to ensure you get an appointment. This will help you understand how your exchange will fit into your course and ensure you complete course requirements while overseas.
When creating your study plan you should consider the following:
- Which partner university you want to go to - they each offer different units, at different levels, with some in languages other than English. Even if it states all faculties are eligible to apply, not all may have the faculty/department you need.
- It is always best to start your research on the host university exchange/study abroad website, as this will contain information specific to your situation. Unit offerings and restrictions are normally different for exchange students compared to a local or full-degree international student.
- Do they offer the units you need to study to satisfy your Monash degree, at the level you are studying (undergraduate, postgraduate), in a language you can speak, and when you plan to be there? Understanding the terminology of your host university is important i.e. Monash semester 1 could be Spring, Winter, semester 2 or another classification by their academic calendar. Check whether units are taught over a full-year!
- Be cautious with pre-approved units at your faculty at Monash. Just because they have been approved previously does not mean they are relevant to your study plan. Is it still offered for the semester you wish to exchange? Have the codes/titles changed? Is it now a full-year unit? It is restricted?
- Make sure you understand what a full-time study load is at your chosen university and how many credit points each unit is worth - you must have the equivalent of 18 - 24 Monash credit points for a full-time load AND meet the minimum credit load at your host university, by their designation.
- Be aware that some faculties at Monash as well as host universities have restrictions or limitations on what units you can study. Make sure you meet these before selecting the unit.
- Choose twice as many units as you will actually need to study - sometimes there will be a timetable clash or classes are cancelled if enrolment quotas aren't met, so being prepared for this is a must. Flexibility is important, use electives where possible and be cautious of needing to satisfy specific core units for your Monash degree.
Finding unit outlines
The more detail you can provide about the units you want to study overseas, the more likely it is that your study plan will be approved by your faculty. For this reason you should print out detailed unit outlines for each of the units you wish to study overseas and submit these with your study plan:
- Unit outlines include both reading and unit guides from the host university.
- To find unit outlines thoroughly search the host university's website for a comprehensive list of units, handbook or prospectus. Don't get discouraged if it is not found in your first set of search results! They can often be embedded in parts of the website that you may not have considered or that may not seem logical.
- If the host university has a page for exchange students it may provide some information on how to find unit outlines.
- When searching for unit outlines it is often helpful to search by unit name or keywords within the unit name, OR the unit code (not both simultaneously).
- If you are looking for the unit name or unit code this can often be found in a course guide, structure, modules, syllabus or calendar on the host university's website. If your search doesn't show any results, try doing a Google search instead.
- If you have done a really thorough search and still cannot find any unit outlines, please email us at email@example.com for more assistance:
○ Please include the name of the host university, the name of the unit(s) you are searching for and the unit code(s).
Sharing your unit outlines
- We are currently compiling a database of unit outlines to assist students who wish to study abroad in the future.
- Once you have compiled all of your unit outlines, send these together with the name of your host university to firstname.lastname@example.org.
Submitting your application
Once your study plan is approved by your faculty and you've completed the rest of your application, submit it to Monash Abroad by the relevant due date.
We'll send you an acknowledgement email so that you know we've received and are processing your exchange or study abroad application. It usually takes one to two weeks for this to happen.
Find out more about the next steps in the nomination and selection process.
Faculty overseas programs
You'll need to get an international study program application form from your faculty program coordinator – this form isn't available from the Monash Abroad office. Complete your form and submit it to your faculty program coordinator for approval.
Your faculty program coordinator can give you the relevant application due dates, but as a guide your application needs to be completed and lodged with the Monash Abroad office (your coordinator will do this) at least eight weeks before you start your overseas program.
Internships and other opportunities
Applications for internships, student-led placements, research opportunities and volunteering are managed separately to Monash Abroad by each offering body. For example, if you're applying for an AIESEC internship, you'll apply directly to the program provider.
Check out the current opportunities and how to apply.
Study Plan due to your Faculty exchange advisor
Full application due to Monash Abroad office
Exchange to all universities
Faculty overseas programs
Your faculty program coordinator will provide the relevant due dates
Internships and other opportunities
Varies depending on the opportunity you are applying for