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Off Campus Representative Activity Guidelines

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From 1 December 2016, Team MONASH, as a directorate within the Campus Community Division, has the University’s organisational oversight of ensuring that all approved off campus non-academic representative activities undertaken by the University student community adhere to the applicable university policies, procedures and practices governing such activities, and maintain the standards of behaviour, conduct and performance expected of the participants by the University. This includes but is not limited to sports teams, student clubs and societies events, and faculty camps.

Effective from February 1st 2017 all groups organising off campus non-academic activities need to notify the University of these activities via the following online form:

Online event notification form

All approved activities need to have adopted a common suite of procedures, processes and documentation that will assure the University that all such activities adhere to the applicable university policies, procedures and practices governing such activities and maintain the standards of behaviour, conduct and performance expected of the participants by the University.

The following resources will help groups ensure they have appropriate documentation in place.

Generic Pre-Event Checklist
Event Key Contact Information
Participant Details template
Safety and Risk Analysis Hub
Generic Off-Campus Events Briefing Pack
Monash CMR-Local Incident Management Protocols Template Generic
Off-Campus Quick Guide
Representative Agreement
Compliance Training for Community and Alumni

Register here for Incident Control Management Scenario training.

For further advice, support and responses to any questions you might have, please contact:

Martin Doulton
Director
Team MONASH
Level 1, 21 Chancellors Walk
Monash University, Clayton Campus
T: +61 3 9905 8811
M: +61 (0)409 948 682
E: Martin.Doulton@monash.edu   

or

Michael Jones
Program Leader
Team MONASH
Level 1, 21 Chancellors Walk
Monash University, Clayton Campus
T: +61 3 9905 1073
M: +61 (0)409 548 487
E: Michael.Jones@monash.edu

in Team Monash