We recognise that we cannot do this alone – it requires accountability and a sustained effort in conjunction with our suppliers, partners and the wider Monash University community.
Our suppliers vary from common goods and services to some of the most specialised suppliers worldwide that support Monash’s leading research projects. The University also undertakes research in a multitude of remote areas across the world.
After a thorough consultation process with key suppliers and stakeholders throughout the University, we are now implementing the following actions to assess and address operational and supply risk.
All new suppliers must confirm they are compliant with relevant modern slavery requirements as part of Monash’s supplier onboarding process. They are not able to be paid until they have completed this process, including electronically confirming they are compliant with all relevant obligations. A failure to confirm compliance stops the onboarding process and initiates manual intervention and review. A supplier that has not been successfully onboarded is unable to be paid.
A robust framework of template wording has been created for implementation in key formal documents (where Monash is procuring goods or services), including a range of tender documents and template agreements. These are being continuously improved as our program of work progresses. In addition, Monash provides comprehensive written responses to all queries from third parties seeking to clarify the Monash component of their supply chain or as part of sponsorship and funding applications.
Recognising the wide diversity of Monash’s global supply chain, an additional supplier questionnaire has been created. This includes clear expressions of requirements and guided steps in English. This is used in conjunction with dialogue to achieve an understanding of the supplier’s practice and culture and to identify the best way to work in partnership with suppliers, beginning with directly-engaged suppliers.
Using risk assessments, supplier questionnaires, industry and academic knowledge, Monash has identified the initial areas within its supply chain that are considered to be of higher potential risk. We are then taking into consideration recommendations of high risk areas from Australian Border Force and other recognised sources, to create a fact-based list of high risk areas. We then increase our focus on these areas.