Admissions Policy

1.0 Purpose

The primary purpose of Monash Residential Services (MRS) on-campus accommodation is to develop and support diverse residential student communities of Monash University through the MRS Mission Goals. The MRS Admissions Policy provides applicants with an understanding of their eligibility to apply for admission to MRS accommodation complexes.

2.0 Scope

The MRS Admissions Policy applies to the following accommodation complexes:

  • Clayton
    • Residential Village (including Deakin Hall, Farrer Hall, Howitt Hall, Normanby House, Richardson Hall, Roberts Hall, South East Flats)
    • Urban Community (including Turner Hall, Holman Hall, Campbell Hall and Logan Hall but excluding Briggs Hall, Jackomos Hall)
  • Peninsula Residential
    • Gillies Hall
    • Residential Village

3.0 Principles

The MRS Admissions Policy rests on the following principles:

3.1. MRS on-campus accommodation is reserved for Monash University students during the academic year.

3.2 Subject  to the consideration in 5.0 Admissions Assessment Considerations, all students  enrolled in a Monash University course of study are eligible to apply to live  in an MRS on-campus accommodation complex.

3.3. All offers for accommodation in an MRS on-campus accommodation complex are subject to a student agreeing to comply with:

3.3.a. All of the standards, terms and conditions as outlined in the MRS Conditions of Residency;

3.3.b. All of the standards, terms and conditions as outlined in the resident resource web page;

3.3.c. All the MRS rules, policies and regulations

3.3.d. The full terms and conditions of any residency agreement between the resident and MRS; and

3.3.e All Mandatory Residential Induction Training requirements.

3.4. Students applying for accommodation are not restricted to applying for admission to accommodation complexes at their campus or campuses of study.

3.5 All students accepted into an MRS accommodation complex may have the opportunity of staying in on-campus accommodation for an additional period post their commencement year at MRS provided they continue to meet the MRS Admissions Policy criteria. MRS will support students’ transition to off campus accommodation through  its Off Campus Accommodation Advisory Service.

3.6. Applications for accommodation in an MRS on-campus accommodation complex are assessed based on 4.0 Admissions Priority.

3.7. Applications for accommodation by students who are under the age of 18 years must include all additional signed documents that are requested through the Admissions process.

3.8. If a student discontinues their enrolment at Monash University or changes from full-time to part-time study, or transfers to distance education, or completes their studies prior to the end of the academic year, they may be required to vacate their room. Students  must seek written approval from the Director MRS to extend their stay at MRS whilst they do not satisfy the MRS Admissions Policy Principles.

4.0 Admissions priority

Applications for accommodation in an MRS on-campus accommodation complex are assessed under the following priority.

4.1. Pre-existing residential bookings made by Monash University Faculties and Departments on behalf of their students are given priority over individual students’ applications.

4.2. Accommodation scholarship holders are given priority over new and returning resident applications.

4.3. Returning residents and commencing residents applying for re-admission/ admission into an MRS accommodation complex are assessed on the date of their application.

4.4. Students applying for two full semester periods in a given calendar year are given priority over students applying for shorter residency periods. For new applications, full-time students are given priority over part-time and/or distance education students.

5.0 Admissions assessment considerations

5.1  MRS does not provide supported accommodation and the fire warning and emergency evacuation systems throughout the residential buildings have been programmed to operate automatically. To ensure residents are safely accommodated it is a requirement that all residents must be able to self-evacuate in the event of an emergency.

5.2  A carer may be permitted to reside in separate co-located on-campus accommodation subject to obtaining prior approval from the Director, MRS. Approval will be granted on a case by case basis, taking into account the Admissions priority under item 4.0, genuine medical needs of the student receiving care, the availability of suitable vacancies, and subject to the carer agreeing to comply with the relevant Accommodation Fee Regulations, Conditions of Residency, individual resident resource web page and all other Monash Residential Services’ rules, policies and regulations listed on the MRS website. MRS may require the student receiving care to provide medical evidence or any other documents relevant to its assessment of admission.

5.3  In accordance with the MRS Conditions of Residency, a student cannot reapply for on-campus accommodation if:

5.3.a. they have previously been evicted from MRS accommodation, or

5.3.b. have received two formal written warnings regarding their behaviour during a previous residency period in an MRS accommodation complex,

unless at the sole and unfettered discretion of MRS, MRS agrees to consider any such reapplication. In deciding to allow or reject any such reapplication, MRS does not have to give any reasons for its decision.

5.4  When considering a current resident's application for re-admission in the following year, communication by a resident with MRS regarding late invoice payment will be considered by MRS. A failure to pay invoices, when due, may be a ground to refuse re-admission.

5.5  Monash University students participating in an official inbound Monash University Study Abroad Program are treated as though they were applying for two full semester periods.

5.6  In order to create and maintain positive and vibrant residential communities, when considering an application, regard is had to the suitability of each applicant to live in the accommodation type and within the residential community.  In making the assessment of suitability, prior knowledge of the applicant and any relevant information obtained from Monash University or through background checks will be considered.

6.0 Admissions allocation considerations

6.1 If considered necessary to create and maintain a diverse residential community, MRS will request an applicant's course, year level and citizenship.

6.2 In the event that an applicant is unsuccessful in receiving an offer for their preferred hall due to the need to maintain diversity, MRS will endeavour to provide a suitable alternative offer.

6.3 New Graduate students, under 18 and special needs students applying for on-campus accommodation may be auto-allocated a  particular style and location of on campus accommodation.

7.0 References

MRS companion documents:

  • Mission Goals
  • Conditions of Residency
  • Offer of Accommodation
  • Residency Agreement
  • Residency Period Dates and Accommodation Fees

8.0 Definitions

Residency Agreement

The Residency Agreement (also known as Tenancy Agreement, Residency Contract) is the formal legal contract that the incoming resident and MRS enter into to define the provision of accommodation.

Supported accommodation

Supported accommodation is the housing and personal support services for people who require assistance from another person to move from one location to another, or to undertake personal tasks.

Two full semester periods

Some MRS on-campus accommodation complexes have different commencement and completion dates for two full semester periods. For more details on "two full semester periods" for each particular site see MRS Residency Period Dates and Accommodation Fees.

Assessment of suitability

Evaluation to ensure there is an appropriate fit between the individual and the demands of the type of communal accommodation.

Relevant Information

Information about a student's personal conduct and demonstrated capacity to build constructive relationships.

9.0 Further information

For additional information contact Monash Residential Services

Date of last review:    September 2020
Date of next review:   September 2022