Admissions Policy

1.0 Purpose

The primary purpose of Monash Residential Services (MRS) on-campus accommodation is to develop and support diverse residential student communities of Monash University through the MRS Mission Goals. The MRS Admissions Policy provides applicants with an understanding of their eligibility to apply for admission to MRS accommodation complexes.

2.0 Scope

The MRS Admissions Policy applies to the following accommodation complexes:

  • Clayton
    • Residential Village (including Deakin Hall, Farrer Hall, Howitt Hall, Normanby House, Richardson Hall, Roberts Hall, South East Flats)
    • Urban Community (including Turner Hall, Holman Hall, Campbell Hall and Logan Hall but excluding Briggs Hall, Jackomos Hall)
  • Peninsula Residential

3.0 Principles

The MRS Admissions Policy rests on the following principles:

3.1. MRS on-campus accommodation is reserved for Monash University students during the academic year.

3.2 Subject to the consideration in 5.0 Assessment considerations, all students enrolled in a Monash University course of study are eligible to apply to live in an MRS on-campus accommodation complex.

3.3. All offers for accommodation in an MRS on-campus accommodation complex are subject to a student agreeing to comply with:

3.3.1. All of the standards, terms and conditions as outlined in the MRS Conditions of Residency

3.3.2. All of the standards, terms and conditions as outlined in the handbooks

3.3.3. All the MRS rules, policies and regulations

3.3.4. The full terms and conditions of any residency agreement between the resident and MRS.

3.3.5 All Mandatory Residential Induction Training requirements.

3.4. Students applying for accommodation are not restricted to applying for admission to accommodation complexes at their campus or campuses of study.

3.5 All students accepted into an MRS accommodation complex should have the opportunity of staying in on-campus accommodation until the completion of their studies at Monash University provided they continue to meet the MRS Admissions Policy criteria.

3.6. Applications for accommodation in an MRS on-campus accommodation complex are assessed in the order of priority listed below. Refer: 4.0 Order of Admissions Priority

3.7 Applications for accommodation by students who are under the age of 18 years must include all additional signed documents that are requested through the Admissions process.

3.8. If a student discontinues their enrolment at Monash University or changes from full-time to part-time study, or transfers to distance education, or completes their studies prior to the end of the academic year, they may be required to vacate their room.

4.0 Order of Admissions priority

Applications for accommodation in an MRS on-campus accommodation complex are assessed in the following order of priority:

4.1. Pre-existing residential bookings made by Monash University Faculties and Departments on behalf of their students are given priority over individual students' applications;

4.2. Students applying for two full semester periods in a given calendar year are given priority over students applying for shorter residency periods;

4.3. Subject to 5.0 Assessment considerations, current residents are given priority when applying for re-admission into an MRS accommodation complex for the following year before MRS considers new applications;

4.4. For new applications, full-time students are given priority over part-time and/or distance education students;

4.5. New applications for accommodation (i.e. from students who are not currently living at an MRS on-campus accommodation complex) are processed on a "first in, first-served" basis for suitable vacancies at the particular on-campus residential site.

5.0 Assessment considerations

5.1  MRS does not provide supported accommodation and the fire warning and emergency evacuation systems throughout the residential buildings have been programmed to operate automatically. To ensure residents are safely accommodated it is a requirement that all residents must be able to self-evacuate in the event of an emergency.

5.2  A carer may be permitted to reside in separate co-located on-campus accommodation subject to obtaining prior approval from the Director, MRS.  Approval will be granted on a case by case basis, taking into account the Order of Admissions Priority criteria under item 4.0, genuine medical needs of the student receiving care, the availability of suitable vacancies, and subject to the carer agreeing to comply with the relevant Accommodation Fee Regulations, MRS Conditions of Residency, individual Site Handbooks and all other Monash Residential Services' rules, policies and regulations listed on the MRS website.  MRS may require the student receiving care to provide medical evidence or any other documents relevant to its assessment of admission.

5.3  Non Monash University students may be permitted to reside in on-campus accommodation subject to obtaining prior approval from the Director, MRS, and satisfying the priority based selection criteria as defined in this Policy under item 4.0 Order of Admissions Priority.

5.4  In accordance with the MRS Conditions of Residency, a student cannot reapply for on-campus accommodation if they have previously been evicted from MRS accommodation, or have received two formal written warnings regarding their behaviour during a previous residency period in an MRS accommodation complex.

5.5  When considering a current resident's application for re-admission in the following year, the College Head will take into consideration the resident's participation in the communal life of their accommodation complex and whether or not the resident's behaviour and conduct showed consideration for other residents at all times.

5.6  Monash University students participating in an official inbound Monash University Study Abroad Program are treated as though they were applying for two full semester periods.

5.7  In order to create and maintain positive and vibrant residential communities, when considering an application, regard is had to the suitability of each applicant to live in the accommodation type and within the residential community.  In making the assessment of suitability, prior knowledge of the applicant and any relevant information obtained from Monash University or through background checks will be considered.

5.8  If considered necessary to create and maintain a diverse residential community, the College Head may consider all applications equally.  In the event that an applicant is unsuccessful in receiving an offer for their preferred hall due to the need to maintain diversity, MRS will endeavour to provide a suitable alternative offer.

5.9 New Graduate students applying for on-campus accommodation may be auto-allocated to a graduate wing.

6.0 References

MRS companion documents:

  • Mission Goals
  • Conditions of Residency
  • Offer of Accommodation
  • Residency Agreement
  • Residency Period Dates and Accommodation Fees

7.0 Definitions

Residency Agreement

The Residency Agreement (also known as Tenancy Agreement, Residency Contract) is the formal legal contract that the incoming resident and MRS enter into to define the provision of accommodation.

Supported accommodation

Supported accommodation is the housing and personal support services for people who require assistance from another person to move from one location to another, or to undertake personal tasks.

Two full semester periods

Some MRS on-campus accommodation complexes have different commencement and completion dates for two full semester periods. For more details on "two full semester periods" for each particular site see MRS Residency Period Dates and Accommodation Fees.

Assessment of suitability

Evaluation to ensure there is an appropriate fit between the individual and the demands of the type of communal accommodation.

Relevant Information

Information about a student's personal conduct and demonstrated capacity to build constructive relationships.

8.0 Further information

For additional information contact Monash Residential Services

Date of last review:    August 2019
Date of next review:   December 2019