Briggs Hall Accommodation Complex Policy

1. Introduction

To assist with providing a safe and comfortable living environment for all Tenants, Monash Accommodation Services (the Landlord) has made the following Briggs Hall Accommodation Complex Policy (Policy) which sets out the rules that must be followed by all Tenants (and guests) at Briggs Hall (Accommodation Complex).

This Policy elaborates upon the obligations of Tenants prescribed by the Residential Tenancies Act 1997 (Vic) (the Act) and the standard Residential Tenancy Agreement, regarding the safety and protection of all persons and property.

All Tenants have agreed to comply with Policies made by the Landlord (see: clause 5 of the Additional Terms' in the Residential Tenancy Agreement signed by all Tenants).

Tenants should be aware that this Policy is not an exclusive or comprehensive list of every obligation relevant to Tenants.  At all times, Tenants must act in accordance with the Act, their Residential Tenancy Agreement and any other applicable obligations.

2. General Rules

2.1 Tenants are responsible for any guest brought into the Accommodation Complex and must ensure that those guests comply with this Policy.

2.2 No person is permitted to access any of the following areas within the Accommodation Complex without the Landlord's prior written consent:

(a) the roof;

(b) any plant room (including but not limited to rooms housing machinery, boilers, switchboards, lift motors or pumps); or

(c) any other room or area where signage indicates access is restricted.

2.3 All Tenants' possessions (and those of any guest) must be stored in the Tenant's own apartment.  The Landlord reserves the right to remove any items stored or otherwise left unattended in or around the Accommodation Complex.

2.4 Bicycles may be kept in the bike shed and must not be stored or left unattended in other areas of the Accommodation Complex, such as the common areas, passageways or gardens.  The Landlord reserves the right to remove any bicycle  stored or otherwise left unattended in or around the Accommodation   Complex.

2.5 Objects (of any kind) must not be thrown from any window or 1st floor deck area.

2.6 Tenants must not do or allow anything to be done to persons or property which may invalidate the Landlord's insurance policies.

2.7 In accordance with the standard Residential Tenancy Agreement signed by all Tenants, only one person may reside in an apartment at any given time.

3. Fire and Safety

3.1 Tenants must not do anything which may create a fire or safety hazard.

3.2 Tenants must not use or store Hazardous or Dangerous Materials in their apartment or any other part of the Accommodation Complex.

"Hazardous and Dangerous Materials" includes (but is not limited to) flammable, combustible, burnable or ignitable lubricants, liquids, fuels or chemicals.

3.3 Tenants must not interfere with (or use without authority) any fire fighting equipment, including smoke and thermal detectors.

3.4 Tenants must ensure that decorations and all other items stored in the apartments do not obstruct fire detection or fire fighting fixtures or equipment.

3.5 Tenants are encouraged to participate in, and co-operate with the Landlord during the conduct of, fire and emergency evacuation drills held at the Accommodation Complex if Tenants are in the Accommodation Complex or an apartment at the time  of the drill.

4. Smoking

4.1 The Accommodation Complex and the Surrounding Area is a smoke free environment.

4.2 Tenants must not Smoke (and must ensure that his or her visitors do not) cigarettes, cigars, or any similar product whose use generates smoke anywhere while in the Accommodation Complex (including inside an apartment) or within the Surrounding Area except  for in Designated Smoking Areas. . For the purposes of this clause, "Smoke" or "Smoking" shall include the inhaling, exhaling, burning, or carrying of any lighted cigarette, cigar, or any similar product whose use generates smoke; "Designated Smoking Areas" means those Smoking shelters  designated by the Landlord within the Surrounding Areas as being suitable for the tenant and his or her visitors to use for Smoking purposes and are indicated on this map and "Surrounding Area" means the Clayton Campus of Monash University. Smoking  is banned inside all areas and outside except for in Designated Smoking Areas.

5. Condition and Care of the Accommodation Complex

5.1 Tenants must not (without the Landlord's prior written consent):

(a) paint any part of the Accommodation Complex or an apartment;

(b) affix any sign, antenna, cabling or fixture to any part of the Accommodation Complex or an apartment;

(c) affix any nail, screw or other item of fixtures (such as adhesive tapes or hooks) onto walls, ceiling, doors, furniture or equipment in the Accommodation Complex or an apartment;

(d) undertake or allow another person to undertake any structural or other renovation or alteration to the Accommodation Complex or an apartment;

(e) change any lock or place or install any additional lock on any door or window in the Accommodation Complex or an apartment;

(f) place foil, cardboard or any other material or object in or on any window in the Accommodation Complex or an apartment or alter any window coverings in the Accommodation Complex or an apartment;

(g) carry out any mechanical repairs or spray painting of any item or thing, such as motor vehicles, boats, motor cycles or bicycles in or around the Accommodation Complex or an apartment; or

(h) use or permit to be used any appliance for making alcoholic beverages in the Accommodation Complex or an apartment.

5.2  All apartments are leased as fully furnished apartments.  Tenants are responsible not only for the state of the premises but also the furnishings in the Premises.  Tenants must not remove any furniture, furnishings or  equipment from the premises without prior written approval from the Landlord.

5.3  Tenants must deposit all rubbish including general waste, bottles, cans, cartons and newspapers in a proper rubbish receptacle as provided by the Landlord

6. Repairs and Maintenance of Premises

6.1 Tenants must lodge all general maintenance requests relating to an apartment or the Accommodation Complex on our website.

6.2 Tenants must report all requests for urgent repairs relating to an apartment or the Accommodation Complex by calling 9905 3059 [or ext 53059 from an internal phone].

6.3  Tenants must, as soon as practicable notify the Landlord of any blockages or defects in drains, water services, toilets or sanitary systems. No item that could cause a blockage (including but not limited to feminine hygiene products, excessive  amounts of toilet paper, articles of clothing) may be flushed down the sewerage, septic, storm water or drainage systems.

6.4 In accordance with the RTA, Tenants may be liable for all reasonable costs and expenses:

(a) associated with any repairs carried out where the damage was caused by the Tenant (this includes for example the eradication of pests or infestations introduced or caused by the Tenant); and/or

(b) incurred in rectifying defects caused by the Tenant or a guest of the Tenant (for example of cost of rectifying blockages or defects referred to in paragraph 6.3).

7. End of Tenancy

7.1 Upon the expiry or termination of a Residential Tenancy Agreement, the Tenant must deliver the keys of the premises to the Landlord and must continue paying rent until such time as the keys are delivered.

7.2 In the event that an apartment or the Accommodation Complex is totally destroyed or rendered, the Landlord shall not be obliged to re-instate the apartment or the Accommodation Complex and may terminate one or more Residential Tenancy Agreement  in accordance with the Act.

8. Common Areas

The following rules apply to all Common Areas within the Accommodation Complex:

"Common Area" means an area in Briggs Hall in which facilities are provided for the use of tenants other than as part of the rented premises (eg. the front deck, common rooms, floor lounges and games room).

8.1 Responsible alcohol consumption is permitted:

(a) in individual floor lounges located in each wing and on each floor;

(b) in the third floor Games Room; and

(c) in the BBQ area located in the central courtyard.

8.2  Alcohol consumption is not permitted:

(a) in the first floor Main Common Room unless prior approval has been granted by the College Head;

(b) on the front deck overlooking the courtyard.

8.3 In accordance with Victorian law, alcohol must not be consumed (regardless of the above rules) by any person under 18 years of age.

8.4 No type of food and/or drink is permitted within two metres of the pool table in the third floor of the Games Room.

8.5 The doors to individual floor lounges must be closed at all times (or an alarm will sound).

8.6  Bicycles can be kept inside the bike shed and must not be left anywhere else in or around the Accommodation Complex as this creates a safety hazard and nuisance to other Tenants.

8.7 Any organised function within the common areas of Briggs Hall must be approved, prior to the function taking place, by the College Head

8.8 Personal belongings must not be stored/left in hallways as these create a safety hazard and a nuisance to other tenants in Briggs Hall.

8.9 The Wii/PS3/Board Game Policy must be adhered to and equipment returned to a Resident Advisor. A copy of the Wii/PS3/Board Game Policy is located on the wall next to the equipment in the Games Room.

8.10 At all times, care must be taken to avoid causing damage to a common area or any property within a common area.

8.11 In relation to the communal laundry facilities located on the 1st floor of the Accommodation Complex, Tenants must:

(a) remove their rubbish from the laundry room;

(b) wipe down bench tops and sinks after use;

(c) empty dryer filter after use;

(d) switch off iron after use;

(e) put ironing board away after use;

(f) remove clothing items from washing machines and/or dryers at the end of the washing and/or drying cycle as not doing so prevents other tenants from using these facilities;

(g) take care not to damage the laundry facilities when using them;

(h) report any faults to the Reception office;

(i) If a washing machine or a dryer is needed and the cycle is complete, that they carefully remove and store other tenant's belongings from wash dryer in available storage areas in the laundry; and

(j) Use their reasonable endeavours to ensure that any guest brought into the Accommodation Complex by the Tenant does not use the laundry facilities.

Updated 4 August 2016