Accommodation Fee Regulations: Clayton Urban Community: Campbell Hall, Holman Hall, Logan Hall, Turner Hall
1 Residency period dates and accommodation fees
Please follow the link to the Residency Period Dates and Accommodation Fees table.
2 Residency agreement
It should be noted that residents are only required to stay in residence for the duration of their Residency period. Please refer to the Residency Period Dates and Accommodation Fees table for details. Monash Residential Services does not follow rental policies such as those used in the private rental market. Most importantly, Monash Residential Services does not require its residents to stay in accommodation for a full year. Generally, most private rental accommodation is fixed for a period of one-year (52 weeks). Further, Monash Residential Services residents are not required to pay a month's rental as bond. Residents are responsible for the rental payment for the studio apartment allocated to them for the whole period of their Residency Agreement or until such time as a suitable replacement is found (whichever comes first).
Residents who withdraw their application or change their mind after signing the Residency Agreement for accommodation, must note that they are liable for the rental payment of the studio apartment allocated to them until a suitable replacement is found.
Residents wishing to move into their accommodation in advance of the standard residency period date should advise Monash Residential Services by updating their expected arrival date at the time of offer acceptance through the MRS Resident Portal. Applicable fees, charges and Residency Terms and Conditions will apply.
3 Residency acceptance
Residents are required to pay an initial non-refundable and nontransferable rental deposit of $500.00 prior to admission to the Urban Community. The date by which this payment is due is advised in the offer email. The deposit will be credited against the rental invoice issued in March for semester 1 and August for semester 2 intake.
4 Internet and phone
Residents are advised that Internet use (including usage limits) is regulated by the university via the Monash University Internet Acceptable Usage Policy. The policy is subject to regular review by Monash University, and may change at any time without notice. See information about internet access at Monash University.
Residents are responsible for the care of the phone installed in their bedroom. A $385.00 charge is applicable for loss or damage.
Those residents wishing to transfer to another studio apartment or hall may apply to do so by completing a Room/Hall Transfer request.
Please note that residents wishing to transfer to another studio apartment or Hall will be liable for the rental of their newly vacated studio apartment until a suitable replacement is found.
Transfer requests are subject to studio apartment/room availability, approval by the College Head or Deputy College Head and the requirement to maintain a diverse residential community.
Study Abroad/ Exchange students staying for one semester only are required to stay in their allocated room for the entire duration of their residency period.
6 Debts to Monash Residential Services
Monash Residential Services will issue monthly invoices to all residents via their Monash student email account in or about the 1st week of each month. Monash Residential Services will not issue invoices to a third party. The invoice is for the current month's rental period and must be paid by the last day of that month. Invoices not paid by the last day of the month will automatically incur a $50.00 surcharge and residents' access to services within the university may be blocked. This charge of $50.00 will apply on all outstanding debts. The surcharge reflects the costs and loss caused to Monash Residential Services by defaulting residents and is required to protect Monash Residential Services' legitimate interests.
Example: Invoices for accommodation in July will be issued to residents at the beginning of July and must be paid by the end of July. Invoices for July not paid by the end of July will incur the $50.00 outstanding debt surcharge.
MRS will advise the parent/guardian/caregiver when a resident under the age of 18 has not paid their invoice by the due date.
7 Non payment of accounts
Any resident who has outstanding accounts will NOT be allowed to continue their residency without the full payment of overdue accounts. If a resident is required to vacate their studio apartment as a result of overdue accounts, misconduct, etc., the resident will remain responsible for the rental payment for the studio apartment allocated to them for the whole period of their Residency Agreement or until such time that a suitable replacement is found (whichever comes first).
8 Termination of agreement
Those residents wishing to leave their Monash Residential Services accommodation prior to the end of their Residency Agreement must inform the Administration Office by completing a Departure Form at least one month prior to departure. Giving prior notice may assist the Administration Office in finding a suitable replacement for your studio apartment. Please take into account the Residency Agreement requirement for the ongoing payment of Residency Fees to the end of the Agreement Period or until a suitable replacement is found when deciding to move out. As the vacancy can only be filled from the official waiting list, the processes required to fill the vacancy will be managed by the Administration Office.
Residents must understand that Monash Residential Services is obliged to fill studio apartments that are already vacant before newly departed studio apartments can be filled.
9 Return of studio apartment keys
On the day of departure, studio apartment keys are to be returned to the Administration Office prior to 10:00am. Keys returned after 10:00am will incur additional charges unless prior arrangements have been made with the Administration Office.
10 Staying over summer but not continuing residency in 2020
Residents wishing to stay over the summer period (between 19 December 2018 to 26 January 2019) must complete a Summer Application Form. Residents wishing to stay over the summer period must relocate to the Residential Village on 19 December 2019 so that rooms in the Urban Community can be prepared for new incoming residents. Residents who are staying over summer are advised that the rates could change from 1 January 2020.
11 Staying over summer and continuing residency in 2020
Residents wishing to stay in the Urban Community over the summer period (December 2019 to January 2020) and continuing residency in 2020 will be allowed to stay on in the hall of their preference provided they have completed an online re-admission form for 2020.
Those residents who receive a letter of offer and continue their residency in 2020 are advised that the rates could change from 1 January 2020.
12 Obligatory residential period
As mentioned earlier in this document, residents must remain in residence for the duration of their residency period. Please refer to the Residency Period Dates and Accommodation Fees table for details. Any accommodation taken outside of the dates specified by the contract period does not count toward calculation of the obligatory residency period.
13 Additional charges
Where it is deemed that a resident is individually or jointly responsible for additional charges (refer to Conditions of Residency) they will be invoiced accordingly. Additional invoices will also be issued for damage to a resident's studio apartment on their departure. To determine damage and/or loss, the Administration Office personnel refer to the Room Condition Report completed by all residents on their arrival. Failure to send in your Room Condition Report does not absolve you of any responsibility.
Residents wishing to bring in their own furniture and remove existing furniture from the studio apartment are requested to seek approval in writing from the Deputy Director Operations. Approval is only granted under special and extreme circumstances. Residents must note that removal of furniture if approved by the Deputy Director Operations will be at the cost of the resident and by resident arrangement to a secure off-campus storage location.
14 Goods left behind
Monash Residential Services will immediately dispose of any item found in a vacated resident studio apartment. Additional charges may be incurred by the departing resident for the removal and disposal of such items.
Monash Residential Services is not responsible for any items left by residents in communal areas.
15 Enrolment status
Monash Residential Services has offered residents accommodation on the condition that they remain a full-time student throughout the year and that if residents discontinue their enrolment, or change from full-time to part-time study, or transfer to distance education, or complete their studies and are waiting to graduate, or are waiting to re-enrol, the resident may be required to vacate their studio apartment.
Residents will remain responsible for the rental payment for the studio apartment allocated to them for the whole period of their Residency Agreement or until such time that a suitable replacement is found (whichever comes first).
16 Studio apartment keys
Residents will incur additional costs for lost keys.
17 Parking permits
Residents who have been issued with a parking permit must return the permit at the time of departure to the Administration Office. Charges will apply if permits are not returned on departure.
18 Residential developments
Please make yourself aware of the developments that are taking place in and around the campus.
19 Currency of Monash Residential Services policies
Monash Residential Services reserves the right to change the Accommodation Fee Regulations and Conditions of Residency at any time. Please refer to our website for the current Accommodation Fee Regulations and Conditions of Residency.