Reunion checklist
One year before:
- Get in touch with the Alumni Relations team
- Compile a guest list
- Think about where, when and how
- Send out initial correspondence with expression of interest
Nine months before:
- Decide on a date
- Book your venue
- Book your catering and entertainment (if required)
Six months before:
- Complete the event confirmation form
- Send out invitations
Three months before:
- Monitor your responses and send out a reminder if needed
One month before:
- Confirm details with the venue including final numbers and any special dietary or access requirements
- Send an email to those who are attending confirming all the details
- Make lists (and name badges if required) of all those attending for the registration desk – include maiden names if possible.
Day of the event:
- Record details of attendees
- Hand out name badges - it might help people recognise each other!
- Bring a comments book – encourage those attending to collate their memories
- Take lots of photographs
- Canvass people to see if they want to do it again
- Enjoy yourself!
After the event:
- Reflect on all your hard work
- Complete an event report form including a list of those who attended and photos from the event
- Send thank you letters or emails to those who helped you make the event such a success