Assessment extension and late assessment submission
Note: This business process applies to teaching periods that commenced after 1 January 2021.
Time-sensitive assessment item: A time-sensitive assessment item is an assessment item which can be completed late only if the student receives special consideration. A time-sensitive assessment item submitted late without special consideration approval is graded as a 0 N. Where special consideration is granted, the student completes an alternative and equivalent assessment task. Examples of time-sensitive assessment items might include scheduled final assessments, in-class tests, and pre-lecture reading responses. Chief examiners determine which assessment items are time-sensitive. Time-sensitive assessment items must be clearly stated as time-sensitive on Moodle.
A. Assessment extension
- As per the University's Assessment Regime Procedure, students may request an extension for any assessment item, except time-sensitive assessment items. Extension requests must be made in writing to the unit coordinator prior to the due date. The unit coordinator may, at their discretion, grant an extension of up to five calendar days.
- Extensions may be requested for reasons that does not require documentation: e.g., short-term illness; unforeseen employment obligations; family circumstances. However, where a student requests an extension for reasons that may involve documentation (e.g., illness), the unit coordinator may ask students to provide documents.
- Extensions are not available for assessments that are mid-semester tests, weekly (or biweekly) quizzes, scheduled final assessments or class tests. Students must apply for special consideration in such circumstances.
Responsibility: Chief examiners, unit coordinators, teaching staff, students.
B. Late submission of assessment
- The chief examiner for a unit determines the assessment regime for the unit. Chief examiners must identify on Moodle which assessment items are time-sensitive and therefore ineligible for an extension.
- Late submission of assessment is handled in accordance with the University’s Marking and Feedback Procedure.
C. Special consideration
- See the University’s Special Consideration Procedure for information about applying for special consideration. This includes:
- The circumstances by which special consideration may be granted
- Evidence required to support your application
- Application process and expected turnaround times, and
- Application outcomes.
- As per the University’s Special Consideration Procedure, applications for special consideration must be submitted no later than two University working-days after the due date for the assessment item.
- Where a student has received a discretionary extension from the unit coordinator or relevant authorized staff member (as per section A, above), an application for special consideration must be received no later than two calendar days after the extended due date for the assessment item. In such cases, the student must note in the special consideration application full details of the extension granted, and must provide evidence of this.
3. Students who submit special consideration applications may receive an extension to submission deadlines, or alternate assessment. Students should continue to work on assessment items, where possible, while their special consideration application is being processed.
D. Assessment adjustments
- Students suffering from chronic illness or long-term disability are eligible for alternative assessment arrangements which can be arranged by registering with the University’s Disability Services unit. Students must be registered with Disability Services in order to be eligible to request alternative arrangements for assessment. See the University’s Assessment Regime Procedure for information about eligibility requirements for adjustments to assessment.
Related policy, procedures and resources
- Special Consideration Procedure [University]
- Disability Services [University webpage]
- Disability Services: Alternative assessment arrangements [University webpage]
- Special consideration [University webpage, includes application submission]
- Special consideration: Faculty summary information [Powerpoint]
University Policy Use Only:
Approved: Arts Education Committee 03-2014
Alteration of handling of special consideration procedures: approved AEC 01-2015
Revised: May 2021