Faculty Assessment Business Protocol

Purpose

To define faculty-specific requirements for assessment practices which complement and comply with the university's assessment policies and procedures.

Scope

This policy applies to all courses and units offered in the Faculty of Business and Economics.

Definitions

Chief Examiner: is responsible for the implementation of the unit assessment regime and must recommend the final result for each student. The Dean on the advice of the Faculty Education Committee appoints a Chief Examiner for each unit taught by the faculty.

Unit Coordinator: academic staff member assigned to coordinate academic and administrative activities. The Chief Examiner may also be the Unit Coordinator;

Campus Unit Coordinator: where the unit runs on multiple campuses in a given semester, the Campus Unit Coordinator typically has the responsibility of overseeing the local running of the unit. These units will also have a Chief Examiner who may be one of the Campus Unit Coordinators.

Policy Statement

1. Assessment Requirements

1.1 Methods of assessment

Assessment tasks in the Faculty of Business and Economics include:

  • invigilated examinations
  • mid-semester tests
  • class tests (normally held in scheduled lecture or tutorial hours)
  • self-administered online tests
  • individual assignments
  • group assignments
  • class preparation and participation
  • oral presentations
  • research projects.

The specific assessment tasks chosen for each unit must be appropriate to the assessment of the learning outcomes specified in the unit guide and the University Handbook.

1.2 Pass requirements and assessment hurdles

For information on assessment hurdles, please see the University's Development and implementation of an assessment regime procedure, section 9.

(See also section 8.1.1 below)

1.3 Assessment weightings and written assignments

As a general guideline, for a six credit point unit, the total length of assessment tasks should not exceed 6,000 words. Each hour of an examination is treated as being equivalent to 1,000 words of assessment. This weighting of 6,000 words per 6 credit points is also applicable to 12, 18 and 24 credit point units (i.e. 12,000, 18,000 and 24,000 words respectively).

1.4 Examinations and other Summative Assessment Tasks

Chief Examiners will post on the unit Moodle site a minimum of one example examination paper (e.g. past or sample paper), or other material relevant to the final summative assessment task, to provide students with a clear indication of the structure of major assessment tasks and to inform student understanding of performance expectations. Availability of this material will be timed to facilitate student revision.

2. Examinations

2.1 Examination papers

Examination papers must:

  • contain questions which assess the unit learning outcomes, and must contain an indicative breakdown of marks across all examination questions
  • be reviewed by a staff member other than the Chief Examiner for accuracy, level of difficulty, balance and conformity to the objectives for the unit.
  • be approved by the Head of Department or nominee.

Heads of Department may specify further requirements of chief examiners, such as the preparation of model solutions for the examination questions and these model solutions must be approved by an independent staff member

2.2 Examination feedback

Students are entitled to receive examination feedback including viewing the examination paper and their examination script in accordance with the faculty Examination Feedback Procedure. However, students may be denied access to the multiple choice component of the examination script. Neither the original examination paper nor the examination script may be copied or retained by the student under any circumstances.

3. In-semester Assessment

In-semester assessment comprises assessment tasks completed outside of the university examination period. In most cases, such assessment consists of either written assignments completed by students outside of class time, or invigilated assessment tasks completed during class time. In-semester assessment may also be linked to a hurdle requirement. A list of assessment tasks is provided under subsection 1.1 above.

Where in-semester assessment tasks are assigned to groups, academic staff are advised to refer to the faculty's Group Assessment Guidelines for information about setting and assessing group assessment tasks.

3.1 In-Semester Assessment Feedback

Students will be provided with feedback on in-semester assessment tasks. Feedback will normally be returned within 3 weeks of the submission due-by date and provided in accordance with ​​Section 7  of the university’s Assessment in Coursework Units Feedback Procedures.

4. Supplementary Assessment

Section 19 of Monash University (Academic Board) regulations gives Boards of Examiners the authority to grant supplementary assessment under certain conditions.

Supplementary assessment may be offered where a student has failed one unit with a result of at least 45, where: “a pass in the unit of study would complete all academic requirements for the degree or other award or the board is satisfied that failure in the unit will significantly impact on the student’s enrolment in the following semester.”

(Refer regulation 19(1)(c)).

There is no application process for consideration under this provision. After each teaching period, the Senior Student Services Manager will provide the Board of Examiners with a report of all students may be eligible for supplementary assessment in accordance with the regulations. For the purposes of regulation 19(1)(c), failure in a unit and having to repeat it at another time is not considered a significant impact

Where offered, the supplementary assessment will take the form appropriate to the part(s) of the unit assessment that the student failed.

If a student passes the supplementary assessment task, a mark of 50 will be returned for the unit. If a student fails their supplementary assessment, their original mark for the unit will stand.

A supplementary examination is only offered once and there is no provision to defer a supplementary examination.

5. Marking, Grading and Results

5.1 Grade descriptors

Monash University’s Grade Descriptors are provided in the Assessment in Coursework Units: Grading and Marking Procedures. For more specific guidance in relation to a specific assessment task, refer to the Unit Guide or Moodle site for the relevant unit.

5.2 Grade distribution

The Deputy Dean Education holds the delegated authority of the Dean to approve grade distribution guidelines for the faculty.

In accordance with sections 18 – 20 of the Assessment in Coursework Units Grading and Marking Procedures, the faculty has an indicative grade distribution which has been benchmarked against available data from Monash and the University of Melbourne.

Chief Examiners are required to report to the Board of Examiners:

  • for all units where the proportion of HD grades is less than 5%;
  • for first year units where the proportion of N grades is greater than 17%;
  • for all other units where the proportion of N grades is greater than 15%.

The faculty's grade distribution report templates and further information can be found here (staff only).

5.3 Verification of Fail Grades

Under ​section 21 of the university's Assessment in Coursework Units Grading and Marking Procedures, each faculty is required to have a specified procedure for verifying fail grades.

In the Faculty of Business and Economics, all of the following assessment items graded as a fail by the first marker are blind marked by a second marker:

  • examination papers
  • individual in-semester assessment items worth 20% or more, and
  • continuous assessment totalling 20% or more (where the individual tasks are worth less than 10%).

Amendment effective from Semester 2, 2019

In the Faculty of Business and Economics, all of the following assessment items graded as a fail by the first marker are blind marked by a second marker:

  • examination papers
  • in-semester assessment items worth 20% or more

5.4 Special consideration

For information about eligibility for special consideration in assessment and the application process, refer to Assessment in Course Units: Adjustments to Assessment Procedures

Late special consideration applications may be considered in exceptional circumstances, provided that the application is received before the results release date for the unit concerned. Decisions on whether late applications are accepted (refer section 46 of the Assessment in Coursework Units: Adjustments to Assessment Procedures) will be made by:

  • the Board of Examiners for in-semester assessment
  • the University’s Director, Student and Education Business Services (exercising the delegated authority of the Dean) for end-of-semester assessment.

The standard application process and supporting evidence requirements apply.

6: Chief Examiners (effective from Semester 2, 2018)

6.1 Appointment of Chief Examiners

Chief examiners are appointed by the Dean on the advice of the Faculty Education Committee.

6.2 Responsibilities of Chief Examiners

Chief Examiners hold responsibility for the quality, relevance and currency of academic unit content, overall assessment regime and the setting of assessment tasks and examinations within their specified unit. They are also responsible for overseeing the teaching practice and curriculum taught in the relevant unit.

Key responsibilities of Chief Examiners include:

  • providing details of the relevant unit(s) for the annual publication of the Handbook;
  • ensuring that unit objectives, prerequisite units, reading guides, assessment details and administrative requirements are provided to students in Week 0 of the semester as specified in the University policy;
  • providing the Head of Department or nominee with details about the proposed methods of assessment in the unit;
  • ratifying, if prepared by other staff in the unit, draft class tests, assignments and other assessable exercises;
  • posting on the unit Moodle site a minimum of one example examination paper (e.g. past or sample paper), or other material relevant to the final summative assessment task, that provides students with a clear indication of the structure of major assessment tasks;
  • identifying and handling (including reporting, where appropriate) cases of suspected plagiarism, academic misconduct in in-semester assessment tasks, and any other suspected academic or general misconduct;
  • maintaining comprehensive records of student assessment tasks and results;
  • analysing the distribution of grades in the unit;
  • liaison with other academics/ teaching associates involved in the delivery of the unit
  • dealing with student complaints related to teaching and assessment in the unit; and
  • ensuring that the unit is reviewed/evaluated as required by policy.

7. Dissemination of Information to Students

7.1 Unit Guides

Under the University's revised Unit Guide Policy, unit material must be made available to students in Week 0 (Orientation Week).

The following statement must appear in all unit guides:

"The final mark that a student receives for a unit will be determined by the Board of Examiners taking into account all aspects of assessment"

7.1.1 Hurdle requirements

Where a hurdle exists, details must be provided in the unit guide, as per the University's Development and implementation of an assessment regime procedure, section 9.

7.2 Communication

The primary method of communication to students should be through the relevant Moodle site for the unit, to ensure that announcements reach all students as necessary.

8. Delegations of authority

The University’s regulations, policies and procedures about assessment specify decision-making authorities for particular matters. These authorities may be delegated to another staff member, as recorded in the Delegations Register, which is updated annually.