Academic record (transcript)
For semester one 2020
The following changes apply to teaching periods with an exception to the discontinuation date.
Fail grades won't be recorded on your academic record (transcript).
You can choose to exclude the results of all passed units studied in semester one from the calculation of your GPA and WAM. This is based on the principle that the disadvantage you experienced, was experienced in all units, not just select units. If you opt to exclude your results, each unit you passed will be recorded as SFR (Satisfied Faculty Requirements) on your academic transcript.
An academic record is a formal transcript of your academic history at the University. You'll get a free academic record when you graduate, in digital format.
Your record includes all unit attempts and your grade for each unit. If you were enrolled in more than one course, it lists all courses and all units studied at Monash.
If you'd like, however, you can request a hard copy record for a specific course only. We'll include a statement that the document is not a complete record of all your studies at Monash.
There are two types of academic record – unofficial and official. To get copies, log into the Web Enrolment System (WES). If you're encumbered, you won't have access to hard copies of your academic record in WES.
At anytime, you can access a record of your past results and view an unofficial record in the Web Enrolment System.
Past students: If you studied before 1997, you may not have access to your unofficial record in WES. Contact Monash Connect if you receive an error.
For the current price of an official academic record, see miscellaneous fees.
After results release: You won't receive a completed record until your unofficial record in WES has the status Completed.
If you’re currently enrolled at Monash University, you can buy an official academic record in digital format. You can also provide a link to potential employers or other people, so they can view a verified copy online.
To organise your digital academic record
- Log into the Web Enrolment System to order and pay.
- Within one working-day, your record becomes available through the My eQuals portal.
- You then receive an email with instructions on how to access your digital document.
Tip! You need to link your My eQuals account to Monash University, otherwise you won't be able to access your academic record.
Once you've registered in My eQuals, you're given the option to sign in with your education provider, which links your account to Monash. Alternatively, after you've set up your account, you can link it to Monash in Profile settings which you'll find by clicking on your name at the top right of My eQuals.
Already have a My eQuals account but it's not linked to Monash University?
Before viewing your documents for the first time, you need to link your account to Monash.
- Log into My eQuals
- At the top of the screen, select your name to see a drop-down menu
- Choose Profile settings
- Under Education provider accounts, link to Monash University. To do this:
- go to the Link Account function
- select Monash University as the institution
- link your My eQuals account by logging into your Monash University student account.
If you've ordered documents in WES, you should now be able to see them in My eQuals.
We also recommend you update your My eQuals profile so you can access your documents when your Monash account expires after graduating. You can connect your My eQuals account to a personal email or social media account in Profile settings.
From May 2017, graduates will receive their official academic record in digital format. Within two working-days of your ceremony, you’ll receive an email about how to access your digital record.
Hard copy format
Delivery by post
Order and pay for a hard copy academic record in WES to be sent by mail. After payment, you can check the progress of your order online. Delivery times are about five to seven working days within Australia and can take three to five weeks overseas.
Past students can also order online using WES (login) past students. If you attended or completed your course before 1997, allow 10-15 working days for delivery.
For recorded delivery by Express Post within Australia, and TNT overseas, please contact Monash Connect. An extra cost applies to this service which will be quoted at the time of ordering, based on your location. We'll process your request within two business days.