Faculty of Education COVID19 FAQ
Page was last updated on 11 May 2020 9:42am.
For University-wide updates, please continue to refer to the dedicated COVID-19 website and factsheet.
We have assembled these FAQs to provide you some clarity and help you navigate the transition to the on-line learning space. We will update this page regularly - please continue to check for updated information.
Our very own resident digital education expert, Dr Mike Phillips shares his advice on online learning.
- I’m confused about the Education Faculty Semester 1 Key Dates, what is the correct information?
Semester 1 dates for Education units are following the revised dates communicated in early February. That means Week 1 began on the 9th March, Week 2 on the 16th March, and Week 3 on the 23rd March. Week 12 will commence on Monday 1st June 2020.
- I have seen a few different Faculty of Education key dates, and I’m getting confused. What are the revised census date and mid semester break dates for Education in Semester 1?
The Semester 1 census date for Monash, including the Faculty of Education, is now the 14th April 2020. Mid-semester break remains where it was, including the Easter public holidays. This means from Good Friday (10th April), through to Friday 17th April is mid-semester break.
- Why are Education units following different dates to some other Faculties?
Education units typically do not have examinations as an assessment component, so the exam period for our units is more flexible than for other Faculties. We also needed to consider allowing enough time around school term holidays to facilitate professional experience for our teacher education students. Changing the semester dates again would impact even further on our ability to fulfil our obligations to students whose assessments and professional learning is dependent on professional experience.
- Online learning requires me to know my tutorial number for online lessons, forums and posts, where can I find this?
You can check your tutorial number in your Allocate+ timetable. Log into Allocate+, and click on ‘My Timetable’. Once there, click on each of your allocated activities, and look for the activity number. For example, if there are 10 tutorials, each tutorial should have an activity number between 1 and 10.
- I’m really struggling with studying online, I don’t understand how to use or engage properly with virtual classrooms. Is there any support available?
We understand this way of learning is a new challenge for many students, so we’re doing our best to support you in a few different ways. Check out this Virtual Classroom Information page for some tips about using Adobe Connect for virtual classrooms. Your teachers in Moodle can help with Adobe Connect too. The Monash Library has resources ready to support you researching and learning online, so have a look at what's available on their Research and Learning online website. They recently published 5 tips for effective online study.
- I’m having technical issues with online learning, who can I contact?
eSolutions! They’re your one stop shop for all questions related to technology issues. (i.e. headset not recognised, browser updates). You can contact eSolutions for support by phone or online.
- I’m worried I won’t be able to submit my assessment on time. What can I do?
This hasn’t changed with the move to online learning. For Faculty of Education units, you can email your Unit Coordinator to request a short extension (up to 5 days) for a variety of reasons. If you need a longer extension, you’ll need to apply for Special Consideration and supply supporting documentation. That application will make its way to your Education Success Adviser (ESA) who will contact you with an outcome and notify the unit academic staff members if approved.
- I don’t have access to the internet at home. Am I allowed on campus to use the facilities?
To see which buildings are open on our campuses, refer to this interactive map. Staff and students must comply with the government's mandatory social distancing of 1.5 metres between people on campus and we are making physical adjustments to allow for this. Refer to the health advice on the Monash COVID-19 factsheet and follow basic hygiene rules to prevent further spread.
Your personal Education Success Adviser is here to support you throughout your studies. They’re your best contact for all questions related to your enrolment or University life. You can contact your adviser at any time through Juvo. You can even book a Google Meet online advising appointment with them!
If I can’t come on campus anymore, how can I book an appointment with my ESA?
You can book a Google Meet online appointment with your ESA through Juvo - all you need is an internet connection! You can even share screens with each other while you talk online.
Do I still have to sit the LANTITE in my first year?
Yes, LANTITE is still a course requirement for Bachelor of Education and Master of Teaching (except Early Years) students in your first year of study. We know that this year may end up being a little different - don’t worry, we’ll support you and be flexible if your ability to complete the tests is impacted by circumstances beyond your control. In the meantime, check out our LANTITE FAQ page, and dates for the LANTITE testing windows on the ACER website. The best way to prepare for LANTITE is to have a look at our amazing LANTITE resources and workshops.
Adjusting to online learning and other things you did not anticipate this year
COVID-19 presents an unprecedented challenge for universities and our students. We’ve all had to change and adjust rapidly. With those changes comes fear, grief and stress. The first step is to acknowledge these feelings, and then take small but tangible actions to work through them. Here is some practical advice from Dr Kelly-Ann Allen, Monash Educational and Development Psychologist.|
Your mental health is important, too.
- Studying online has made me feel really isolated, and I’m feeling nervous in general about COVID-19 and the impact on my family. Where can I go for help?
We completely empathise with how stressful this situation is for all of us. Luckily, the fantastic team at Monash counselling service and disability services are still up and running and currently taking appointments with students. The counselling service is offering telephone appointments if students can't attend in person. Disability services are doing appointments in person, over the phone or via Zoom.
- For counselling services, students can call (03) 9905 3020
- For disability services, students can call (03) 9905 5704
Monash has a range of student support services, so don’t hesitate to reach out and seek support. We all need a helping hand along the way!
- I’m feeling really disconnected from life on campus and my peers. How can I stay connected?
We’re missing having students on campus as much as you miss being here! Check out our Monash Education instagram account where some passionate students will be keeping you up to date with their Semester 1 online study journey, and ways to stay in touch with your peers. Keep an eye out for our monthly student e-newsletter, Roll Call, which will keep you up to date and in touch with what’s happening around the Faculty. We’d love to hear from you too - please share your online learning experiences with us through instagram. #wereallinthistogether @MonashEducation
Also BeyondBlue have a few great ideas about staying healthy both physically and mentally during COVID-19.
aMigo is a new social media platform for commencing Monash students. It allows you to connect with other students who have recently started at Monash.
For further services, please refer to the University's COVID-19 mental health resources.
I have already started placements in Semester 1, 2020
- I haven't completed all my placement days, what should I do?
Please keep in contact with your mentor teacher, with the view that you will continue with your placement once schools re-open. You will then need to negotiate your remaining placement days with your school - Monash supports this and we encourage you to discuss this directly with your mentor.
- When does my eReport have to be done?
Your eReport needs to be completed by your mentor once you complete all required days of the placement.
Exception: If you have started your placement in March but the school cannot accommodate you again in Term 2, please ask them to submit a report for the number of days you have completed with them.
- What if I don't finish my placement before the June 19, 2020 deadline?
This is absolutely fine and we will have a great amount of flexibility around when placements need to be completed.
- What about me? I'm on my final placement?
If you do not have a placement, securing you a placement is our priority and we will continue to support you and keep you informed with up to date advice.
I'm due to start placement from April 2020 onwards
- Will my placement be going ahead?
You should have received an email from the Professional Experience Office - if you haven’t please contact us via ask.monash. Current government advice for Victoria is that schools will re-open on the 14th April. For students studying early childhood education, current government advice for Victoria is that all child care centres are to remain open.
- If the Professional Experience team is required to make any changes to your Semester 1 placement, we will be in contact with you.
- If you do not receive an email update regarding your placement - please contact your placement school/centre, week beginning 20th April to make necessary arrangements.
Additional placement information
- I don’t want to attend placement as I am nervous about COVID-19. What should I do?
Current government advice for Victoria is that schools will re-open on the 14th April. Current government advice for Victoria is that all child care centres are to remain open. Monash Education encourages students to continue attending their scheduled professional experience as negotiated with the placement hosts.
If you feel highly nervous about attending placement, you may want to consider withdrawing from your placement unit for this semester. If you have any questions or concerns regarding your enrolment in a placement unit, please contact your Education Success Adviser to discuss the best option for your individual circumstances.
- I am unable to attend my placement during the scheduled dates. What should I do?
All applications must be supported by appropriate documentation and/or evidence from a qualified practitioner (ie medical or a psychologist) registered with a recognised body. Other acceptable documents may include a Statutory Declaration. Certificates signed by family members are not acceptable.
All applications will be assessed on a case by case basis by the Professional Experience Office.
- If I don’t do my placement how will this impact on my graduation?
If you have any questions or concerns regarding your enrolment or withdrawing from a placement unit, please contact your Education Success Adviser to discuss the best option for your individual circumstances.
- Will I be able to continue my placement if my school is teaching online in school Term 2?
We encourage and support pre-service teachers participating in professional experience in an online environment. If your school is considering or has moved to online delivery of learning programs, please contact your assigned Professional Practice Consultant.
I am worried that I will not be able to complete my placement hours in the current situation. What are my options?
The EDF5534 Counselling Placement Team have informed currently enrolled EDF5534 students that the University have sought permission from the professional counselling associations that accredit the Master of Counselling course to negotiate a change of placement conditions for students that may be impacted by COVID-19 (novel coronavirus) globally.
All students currently enrolled in EDF5534 who have (or are applying for) a placement will be able to access more flexible placement conditions – there are two options available. These options, subject to approval, are applicable from Wednesday, 18 March 2020 onwards.
These changes in placement conditions will remain in place as an option until we announce otherwise. We will monitor this timeframe and further communication will be provided when necessary.
One or both options are available to students as required.
A maximum of 50 of the 100 required contact hours can be completed via video or webcam based online platforms or by phone.
This includes facilitating counselling sessions in face-to face mode using video-based technology (eg. Zoom, Skype, Facetime, WhatsApp Video) and via audio mode (eg phone calls).
Important: No text via phone or active listening typed chat platforms (eg such as Voice of Health or 7 Cups of Tea) is approved as part of these contact hours.
Students may request a double extension to complete their placement requirements. This means they would have a total of two (2) additional semesters (EDF5534 Clayton students) or four (4) additional terms (EDF5534 Hong Kong and Singapore students) to complete their placement requirements.
All enquiries must be directed by the student directly to the EDF5534 Counselling Placement Team via Moodle "Ask a Question" or via the team email.
Master of Professional Psychology and Master of Educational and Developmental Psychology - 5th year professional experience
- I am worried that I will not be able to complete my placement hours in the current situation
Placement hours for Semester 1 will only be marginally impacted by the change of conditions brought on by COVID-19. Only a few Professional Experience placements that are offered in Semester 1 are compromised and we are pleased that Professional Development activities are largely able to be delivered online. It is recommended that in Semester 1 students engage with the self-directed learning activities contained in the Master of Psychology e-Professional Experience 2020 Moodle, and participate in the Professional Development activities that are offered through the Krongold Outreach Program (KOP).
Generally, there are minimal Direct Client Contact (DCC) hours available during Semester 1 due to the requirement for students to have undertaken some counselling, risk assessment and cognitive assessment skills development and training prior to commencing any DCC activities. Provisional Psychology registration and Working With Children Checks also need to be completed.
We hope that conditions are more favourable in Semester 2 such that students can go into workplaces and the community for their Professional Experiences that incorporate DCC. If this is the case there will be opportunities to complete your placement hours. Placements may also be extended beyond October if required. We plan to run Intensive days, the ASIST training, and a Guest Speaker series in addition to what is currently detailed in the EDF5568 Moodle. Should the conditions be unchanged, the Psychology team will meet before semester 2 and plan a way forward so that students’ required placement hours are achieved.
Any enquiries should be directed to firstname.lastname@example.org
Master of Educational Developmental Psychology - 6th year placements
- I am worried that I will not be able to complete my placement hours in the current situation
The EDF5732/5733 Placement team have planned for a more flexible approach towards accrual of professional experience hours in 2020. This includes
- An additional allowance for independently sourced professional development (increased from 12 hours to 24 hours for Semester 1 enrollments in either EDF5732 or 5733).
- Revised minimum targets for direct client contact activities for students enrolled in either 5732 and/or 5733 in 2020.
Under the current accreditation standards by APAC, Direct Client Contact (DCC) hours are possible via phone, and secure telehealth platforms such as Zoom Pro. APAC does not have a restriction on the number of hours of direct client contact that are accrued via these means. Further, these skills are a useful competency to develop for future psychologists.
University supervisors will discuss a COVID-19 response plan with their supervisees at their Mid-Placement check in (held in either April, June or July depending on enrolment status). Further, all students’ hours will be collated via logbooks in Late March and Mid-May, and Mid July and discussed among the Professional Experience Team to assess the impact of COVID-19 related restrictions, and supplementary professional experience opportunities offered if required.
Any enquiries can be directed to Eileen Scott Stokes, Gerald Wurf (5732) or Zoe Morris (5733).