Definitions

Activity

Any event or function you ran, attended, participated in or undertook, where you developed personal or professional skills (for example: paid work, volunteering, organising a social or club-related gathering, planning an assignment, attending a seminar, completing a short course, researching and giving a presentation to the class, attending professional training, tutoring children in maths, assistant-teaching a ballet class, coaching a local football team, participating in overseas aid work, being a member of the CFA or Army Reserves, etc). Please note that you must have been a Monash Clayton Engineering undergraduate student while you undertook the activity in question, or else it will not be eligible for your CPD.

Anticipated course-completion date

The anticipated semester of your final Engineering unit, as it stood at the start of Semester 1, 2017, which determines your CPD’s minimum hour requirement. Be aware that any changes made to your actual course-completion date after Semester 1, 2017 will not affect your minimum hour requirement.

Assessment piece

A series of six questions all students must answer on Moodle, but only once they have completed all submissions they intend to make to their CPD in Student Futures.

Category Types

The six different categories for CPD activities. Each activity must be categorised under one of these types: Engineering Work Experience, Non-Engineering Work Experience, Engineering Professional Development, Non-Engineering Professional Development, Engineering Curriculum, and Non-Engineering Curriculum.

Completion Certificate

The document you’ll generate once all of your CPD activities have been entered into Student Futures; it will contain every activity, hour, skill and reflection you ever submitted to your CPD, and will be reviewed by a Monash academic to determine whether or not you’ve passed your CPD when you upload it to Moodle

CPD

Continuous Professional Development; the program that will determine if you are ‘competent’ as an Engineering graduate who has developed a certain level of personal and professional skills outside the classroom by the end of your course.

Curriculum

Any activity that was completed as part of a Monash unit (such as group assignments, class presentations, research for undertaken for assignments, industry visits, final year projects (FYPs), Study Abroad/Exchange trips, etc) can be submitted to your CPD. Engineering-based curriculum activities are submitted on Student Futures within ‘My Course’ under the Engineering Curriculum category, while curriculum activities from other Faculties are submitted under the Non-Engineering Curriculum category.

Dashboard

The name for the ‘main page’ on the Student Futures website.

Deadline

The date by which students must have completed and uploaded their final assessment piece in Moodle. Your deadline will be 11.59pm on the Friday in Week 3 of the semester containing your final Engineering unit. Please be prepared for this deadline and have your Student Futures submissions completed well before this point in your course.

Engineering-based Monash Clubs and Societies

If a Monash Club is Engineering-based, then activities spent organising (and/or attending) industry-themed events, or filling a role on the Committee, will come under Engineering Professional Development, unless the event being organised is specifically not Engineering-based, such as a pub crawl or another purely social event.

Engineering-related

Any activity (anywhere in the world) that involves Engineering-related tasks/duties.

Equivalency student/‘or equivalent’

Used when referring to any student who did not undertake the first year of their current Monash Clayton Engineering undergraduate course in the traditional fashion, but instead began in a different course at another institution, campus, or through another Monash Faculty. These students are considered ‘equivalency’ students, in that their time spent in the semester or semesters that (for academic purposes) are counted as prior learning in their current course, are also eligible for any CPD activities undertaken during that time. In all other cases, CPD activities may not be claimed for any time before a student started in their current Monash Clayton Engineering undergraduate course.

Hours

The amount of time a student spent developing their professional skills at an activity, rounded up to the nearest full hour (partial hours cannot be submitted to the system).

Maximum requirements

There are no maximum amounts to what you can enter into your CPD; only maximum amounts (or put more clearly, ‘restrictions’) on how many hours from Non-Engineering-related activities can count toward you reaching your minimum requirements.

Minimum requirements

The minimum number of hours and skill reflections each student must reach before they will be deemed eligible to graduate (there is no maximum, so students are strongly encouraged to continue entering activities and reflections even after reaching their minimum requirements).

Moodle

The online assignment-submission tool used at Monash University (through which your final CPD assessment piece is submitted, along with your supporting documentation PDF and your ‘Completion Certificate’ PDF).

Non-Engineering-based Monash Clubs and Societies

If a Monash Club is not Engineering-based, then activities spent organising (and/or attending) events, or filling a role on the Committee, will fall into Non-Engineering Professional Development.

Non-Engineering-related

Any activity that is not Engineering related.

Pro-rata

All students in second year and up during Semester 1, 2017 received a ‘bonus’ pro-rata amount of hours to go toward their minimum hour requirement (depending on what their anticipated course-completion date was at the time). Only the hours are pro-rata; the skill reflections remain at a minimum of 19 each, and the assessment piece remains six questions, for all students.

Professional development

The category for any activity that cannot be considered work experience or curriculum-based.

Progress bar/progress wheel

The two circular graphs at the top of your Student Futures dashboard, which show you how many more hours and skill reflections you have to complete before you reach your minimum CPD requirements and are considered eligible for graduation. They will stop showing additional information once each reaches 100%, but you can continue to put more items into your CPD; the extra hours and skill reflections will show up on your final Completion Certificate (and are reflected further down the dashboard on the carousel tiles).

Reflections

The journal-style entry of your thoughts and experiences while you were developing your skills at each chosen activity. Each skill submitted (minimum of 19) must have its own reflection written against it.

Skills

There are 9 skills outlined on Student Futures; you must develop each of them twice over, with a third submission required for Communication (2 x 9 + 1 = 19). These are the specific 19 skills that each student must reflect on in order to reach their minimum requirement of skill reflections; they were written to reflect the Engineers Australia competencies. You can submit more than this 19 if you wish (there is no maximum number of submissions), however you cannot submit any random 19 skills and expect to have satisfied the minimum skills requirement. It has to be the specific 19 skills outlined above in order for you to be eligible for graduation.

Student Futures

The website that hosts the CPD system. You access it by visiting: monash.edu/student-futures

Supporting documentation

The PDF all students are required to provide through Moodle that contains any and all documents that show evidence of their larger CPD activities (appearing in chronological order), such as short course completion certificates, pay slips, letters from employers or volunteer supervisors, paraphernalia from Club activities they created, etc. No supporting documentation is required for activities between 1 and 34 hours, or for curriculum-based activities (except for Study Abroad/Exchange activities, which are considered larger activities).

Verification

The process by which a Monash academic will decide which of your contact people’s details to follow up on to determine that your CPD claims (hours, activities, skills, etc) are not fabricated, exaggerated, or accidentally entered incorrectly. Also includes inspecting the supporting documentation PDF supplied via Moodle.

Work experience

Any activity that is based in a workplace (either paid or volunteering), and is therefore categorised as work experience, rather than professional development or curriculum. Such activities are also commonly referred to as ‘vacation work’ or ‘internships’.

There will be severe penalties for anyone caught falsifying claims on their CPD. Failure to supply accurate and honest details about the activities you have attended, the hours you spent at those activities, the skills you have developed, the experiences you were exposed to, or accurate contact details and supporting documentation for verification purposes, would put your graduation in jeopardy. Monash University’s policy on Academic Integrity applies in each of those instances, and for all CPD submissions.