Unsatisfactory Academic Progress

The University reviews the academic progress of all students to assist them towards the successful completion of their course and, where necessary, directs them to the appropriate source of personal and/or academic assistance.  However, if a student's progress is considered to be unsatisfactory, the University may decide to implement an intervention strategy as outlined in the Academic Progress Intervention Strategy Procedures.

"REMINDER: Use official Monash student email addresses for all communications.  This includes encumbered students as their email is no longer blocked (as of late March 2016)."

Staff Resources (Restricted Access)
Student Resources - University Support Services that may assist in your APC Process

University-wide Unsatisfactory Academic Progress Rules
Students who satisfy an Academic Progress Rule
Updating your current address on WES
Appearing before an Academic Progress Committee
Right of Appeal
Important Information for International Students

University-wide Unsatisfactory Academic Progress Rules

  1. Unless the Academic Board otherwise determines, before a matter may be referred to an academic progress committee the dean must be satisfied that the student concerned has:

    (a)  done the following:
    (i)  Completed at least 2 semesters of enrolment in the course; and
    (ii)  In the 12 months period commencing in December of the previous year, passed less than 50% of the units in which the student is enrolled; or,

    (b)  Failed the same compulsory unit twice; or

    (c)  Failed to comply with any terms or conditions imposed by the dean or by an academic progress committee;
  2. A student is considered at risk of being unable to complete his or her course of study within the maximum period of enrolment if the student has been enrolled for at least 2/3 of the maximum course duration and passed 50% or less of the course;
  3. The student is unable to obtain required certification (e.g. police check, working with children check or other certification) to the standard necessary to undertake a requirement of his or her course of study; or
  4. The student is unable to complete a work placement (howsoever described) that constitutes a compulsory unit or component of his or her course of study because the University's usual placement providers will not, for any reason other than there being an insufficient number of placements available, accept the student.

It is important to note, however, that variations to the above rules have been approved by the Academic Board to apply in some faculties. Faculty Unsatisfactory Academic Progress Rules

Students who satisfy an Academic Progress Rule

Students who satisfy any one of the unsatisfactory academic progress rules will be referred to an Academic Progress Committee (APC). The APC may:

  • allow the students to continue their course of study; or
  • allow the students to continue their course of study with conditions imposed; or
  • exclude the student from one or more courses of study in which they are enrolled.

Updating your current address on WES

It is the student's responsibility to make sure their correct mailing address is registered. Students are requested to update their address on the Web Enrolment System (WES) online. If students do not provide this information to the university or if they cannot be contacted because they were not at the address given, the student may not have any grounds for appeal.

Appearing before an Academic Progress Committee

The academic progress review of all students occurs during a single (annual) review cycle. Faculties will identify students who meet any one of the unsatisfactory academic progress rules.  For progress rule 1 this is students whose academic results do not satisfy this requirement following the release of semester 2 results, where the student has completed at least two semesters of enrolment.

Students identified by this process are referred to an APC via the Notice of Referral and Hearing. Students then have an opportunity to 'show cause' as to why they should not be excluded from their courses by submitting a written student response form and attending a hearing of the APC.

Students may obtain independent advocacy, advice and assistance from Student Rights Officers (SRO) or campus equivalent. Student Rights Officers can assist the student with:

  • advice on the written response to the Notice of Referral and Hearing;
  • preparing for a possible hearing including obtaining evidence to support the written response;
  • accompany the student at the hearing; and/or
  • advice in relation to appeals against exclusion.

Right of Appeal

Students given a Notice of Decision to exclude the student from their courses are entitled to appeal.  An appeal is decided by a member of the the Exclusion Appeals Panel where the student has:

  1. provided a response to the faculty's Notice of Referral and Hearing as to why they should not be excluded either in writing or in person before the Academic Progress Committee hearing; and
  2. lodged an appeal in writing, such that it is received by the Secretary of the Exclusion Appeals Panel no later than 20 working days from the deemed delivery date of the faculty's Notice of Decision to exclude.

The student's right of appeal is limited to one or both of the following grounds:

  1. new evidence that was not reasonably available to the student at the time of the academic progress committee hearing; and/or
  2. a procedural irregularity.

The appeal will only be upheld if the new evidence or procedural irregularity had the potential to alter the decision of the Academic Progress Committee.

All evidence, including any documentation, certificates, statutory declarations, etc. that the student wishes to submit for consideration by the member of the Exclusion Appeals Panel, must be provided with the Notice of Appeal form. If such documents exist but are not reasonably available at that time, the student must inform the Secretary.

Appealing your Exclusion to a member of the Exclusion Appeals Panel (EAP) (including Exclusion Appeal Forms).

For students who did not respond to the Faculty's Notice of Referral and Hearing and did not appear before the Academic Progress Committee hearing, the only review right is to apply to the student's faculty dean (Appeal to Dean Form) to explain any exceptional circumstances that apply and warrant a rehearing of the exclusion decision.  This application must be lodged with the Faculty Dean in writing no later than 20 working days from the deemed delivery date of the faculty's Notice of Decision to Exclude.

Where an appeal is upheld by the EAP member or application is granted by the dean, the student is no longer excluded, and the dean will decide whether to refer the student to a new APC to determine whether the student is to be excluded.

Important Information for International Students

When a student visa holder is excluded on the grounds of unsatisfactory academic progress, Monash is required under section 19 of the ESOS Act 2000 to report that event to the Department of Immigration and Border Protection (DIBP), which assesses reported students on a case-by-case basis to determine whether to cancel the person's student visa.

A DIBP decision maker will examine the student's case, taking the individual circumstances, including the past, present and future circumstances of the student into account when making a decision on whether or not to cancel a visa.

Where a student has been reported but then enrolls in a new course of study and a new electronic Confirmation of Enrolment Form (eCOE) is issued (either by Monash or another provider), it is likely the student will be able to continue study in Australia without a visa interruption.