Welcome

Uni life can be complicated at first, so this site will help make it a little easier to navigate your first semester at Monash. The weeks listed here represent the twelve teaching weeks of semester. Just start scrolling to browse topics to see important deadlines to help you manage your studies each week. 

Enrolment

  • VTAC November round

    - Login below to view your offer
    - Accept by completing all steps

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Congratulations and welcome to Monash University.

Now that you have accepted your offer, it's time to enrol

Before enrolling, make sure you have met all the conditions and accepted your offer. If waiting on a credit outcome, proceed anyway - you can change your units in the first couple of weeks of semester, and we'll be there to help you every step of the way.


Step 1: Create your Monash account

Already have your Monash account? Go straight to step 2.

To set up your Monash account you need your Monash ID. This is in your International Student Course Agreement (ISCA).

You'll also be asked to set up multi-factor authentication. Once you have completed all steps to create a secure account, you can go on to the next step.

Create your account


Help with this step

Having trouble with your Monash account?

Activating your account

See our step-by-step guide to activating your Monash account from activation to setting up multi-factor authentication (MFA) and other handy self-service options. We strongly recommend you take up the self-service option for back-up codes and password reset - this can save you a lot of time if you forget your password or lose your phone.

Android users setting up MFA from China may encounter problems. Please see the help page at register for MFA from China.

Multi-factor authentication backup codes

If you get locked out of your account because your phone is lost, damaged, or replaced, or if you’ve accidentally deleted the Okta Verify app, you can now use a backup code to reset your MFA and get back into your account.

Password problems?

For any password problems, visit Identity Management Services. You'll also find how to register to change your own password.

Need more help?

If you're still experiencing issues creating an account and/or accessing your email, contact the Service Desk for help.

Had a previous Monash account or offer?

If you've received a previous offer and already have a Monash account, you don't need to create a new one - go straight to step 2.

Using your Monash account and email

Use your account to access your email, class timetable, my.monash portal, course materials, the library and the Web Enrolment System (WES).

We delete your account if you don't complete your enrolment, so make sure you enrol by the deadline.

Email

To access your Monash mail account log into my.monash

Your Monash account is the only email the University will use to communicate with you. You should check it at least twice a week so you don't miss important messages about your enrolment or studies.

IT Handbook for new students

Monash IT handbook

For information about connecting to wi-fi, systems, computer labs and more, check out the Student Technology Essentials Handbook (pdf, 1.39 mb).

Internet

Internet access at Monash is provided for academic, research and administrative purposes. While we don't filter any content, when using this service you're expected to follow the acceptable use of IT policy and procedures.

Go to step 2

Step 2: Plan your course

This step requires you to do some reading about your course so you understand the structure and requirements.

  • Understand your course structure: Most courses have specific requirements and units that you must take (core requirements). Some have units you can choose (electives)
  • Check which units are available: Some units cannot be taken before taking other units first (prerequisites), or at the same time (corequisites)

You'll then be able to select your units and record the unit codes. Step 3 shows you how to enter these into the enrolment system to finalise your enrolment.

Resources

Enrolling for the first time video
Watch our video on how enrolment works at Monash.
The Handbook

The Handbook covers all courses and units (subjects) offered by Monash University. You'll find an outline of your course structure, unit requirements and much more.

Course maps

Course maps outline the usual sequence of units you need to take to complete your course within the standard timeframe. Select the year you begin your course. You can then filter by faculty to find your course map.

Credit for prior learning

Our credit web page explains everything you need to know about what credit for prior learning is, if you're eligible, and how to apply.


Select your faculty

Art, Design and Architecture

Get online course information

Your faculty website has information about your course structure, including course maps to help you select your units:

Can I choose elective units?

Yes, you can enrol in electives if you meet the prerequisites.

Arts

Get online course information

Your faculty website has information about your course structure, including course maps to help you select your units. See Arts course information.

Can I choose elective units?

Yes, you can take your free electives from within Arts, or from other faculties, as long as you meet the prerequisites.

Business and Economics

Get online course information

Your faculty website has information about enrolling for the first time. See new to Business and Economics.

For course information, we suggest you take a look at:

Education

Get online course information

Your faculty website has information about your course structure, including course maps to help you select your units. See Education course information.

Can I choose elective units?

Only a few Education courses have elective spaces available. Consult your course map for information on elective options.

Engineering

Get online course information

Some courses have elective units chosen from an approved Faculty of Education list. Consult your course map for information on elective any options.

Information Technology

Get online course information

Your faculty website has information about your course structure, including course progression maps to help you select your units. See:

Can I choose elective units?

You can enrol in elective units if you meet the prerequisites and your course structure allows for it. If enrolling in a double degree, your course may not be able to accommodate electives, but always check your course map for more information.

Law

Get online course information

For information about your course structure, including course maps to help you select your units. See Law course information.

Can I choose elective units?

Yes, you can enrol in electives if you meet the prerequisites.

Medicine, Nursing and Health Sciences

Get online course information

The Handbook has information about your course structure, including course maps to help you select your units. See Medicine, Nursing and Health Sciences course information.

Can I choose elective units?

You can enrol in electives if your course permits. Please check your course map or the Handbook.

Pharmacy and Pharmaceutical Sciences

Online course information

Your faculty website has information about your course structure, including course maps to help you select your units. See the Pharmacy and Pharmaceutical Sciences course information for:

Can I choose elective units?

Electives are not available to students studying with the Faculty of Pharmacy and Pharmaceutical Sciences.

Science

Get online course information

Your faculty website has information about your course structure, including course maps to help you select your units. See Science course information.

Can I choose elective units?

You can take your free electives from within Science or other faculties, as long as you meet the prerequisites and your course structure allows for it.

Still need help choosing units?

Make an enquiry in the help panel below or contact Science Student Services


Help with this step

Can I enrol in units with other faculties?

Elective units with other faculties

If your course permits, you may take elective units taught by other faculties. If you’re enrolled in a double degree, you can only take units from your two partner faculties.

You may want to request course advice about electives. Some electives have prerequisites or corequisites, so you may need permission from the managing faculty.

You can also use the Handbook to search for units and other information. If you have any questions, contact Monash Connect.

Art, Design and Architecture

Before enrolling in a Monash Art, Design and Architecture (MADA) elective unit, you’ll need to:

  • meet the prerequisites in the Handbook or
  • enrol in our online Occupational Health and Safety unit OHS1000 (0 credit points) and get written permission from the elective unit coordinator.

Some units have quotas so enrolment depends on available places. For more information, submit an online enquiry.

Arts

You can enrol in an Arts unit if you meet the prerequisites in the Handbook. If you have room in your course, you may complete an Arts major or minor.

Business and Economics

You can enrol in a Monash Business School unit if you meet the prerequisites and corequisites in the Handbook. If you have room in your course, you may complete a Business and Economics major or minor. Some majors or minors require the completion of additional and higher-level mathematics units.

Education

You can only enrol in an Education unit if you’re enrolled in a Faculty of Education course.

Engineering

You can enrol in an Engineering unit if you meet the prerequisites in the Handbook. When taking an Engineering undergraduate unit, you’re expected to have completed VCE units 3/4 Maths Methods (or equivalent). For some units, you’re expected to also have a VCE units 3/4 Physics background.

Information Technology

You can enrol in most Information Technology units if you meet the prerequisites in the Handbook. Some units require Year 12 Mathematics.

Law

You can only enrol in a Law elective unit if you’re enrolled in a Faculty of Law course. Before enrolling in a Law elective, check that you meet the prerequisites in the Handbook.

Medicine, Nursing and Health Sciences

You can enrol in a unit from the Faculty of Medicine, Nursing and Health Sciences if you meet the prerequisites in the Handbook.

Pharmacy and Pharmaceutical Sciences

You can only enrol in a Pharmacy and Pharmaceutical Sciences unit if you're enrolled in a Faculty of Pharmacy and Pharmaceutical Sciences course.

Science

You can enrol in a Science unit if you meet the prerequisites and corequisites in the Handbook. If you have room in your course, you may complete a Science major or minor. Some majors or minors require the completion of additional mathematics units. You’ll find more information in the list of level one science units and the Handbook.

If you have any questions, contact Science Student Services.

Step 3: Register details and enrol in units

You must complete this step by the deadline to enrol.

Using your Monash account, log into the Web Enrolment System (WES) and work through these modules sequentially. Each section has to be completed before the next section is unlocked.

Register your details

You'll need to agree to the education and health cover rules for overseas students. Next, work your way through the Enrolment Summary screen to:

  1. update your personal and contact information
  2. submit the agreement to complete compulsory module(s)
  3. fill out the Enrolment Questionnaire
  4. provide your Unique Student Identifier (USI). If you don’t yet have a USI, you can skip this step for now. All new students need a USI, so you’ll need to apply for one after you arrive in Australia.

Enrol in units

For step-by-step instructions on how to enrol, see Help with this step below.

Make sure you click the SUBMIT ENROLMENT button once all units are entered.

Don't worry if you're not 100% sure you have all the right units. If you need to change units, you have until the Friday before the course start date in your offer letter.

Log in to register and enrol


How to confirm you are enrolled

After entering your units and submitting your enrolment, look for:

  • ENROLLED next to your units
  • Submission successful in red, and a transaction number beginning with U. icon

Help with this step

If you can't enrol by the deadline

Applying for late enrolment

If you’re unable to enrol online by the deadline, you need to apply for permission to enrol late. Without written permission, you won’t be able to start your course.

You must provide a date for when you can enrol for us to consider your application. Permission for late enrolment is subject to approval and is not guaranteed.

To apply for late enrolment, email latereg@monash.edu as soon as possible with the following information:

  • Monash ID number
  • first name
  • last name
  • date of birth
  • name of course
  • exact date you will enrol
  • reason for late enrolment.
After you log in, here's what to do

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Log in using the button above:

  • click the Enrolment / Re-enrolment link
  • then agree to the Student Acknowledgement statement.
Enrolment summary screen

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Work your way through the first section of the Enrolment Summary screen:

  1. Emergency contact details
  2. Mailing name format

You need to complete each section in order (from top to bottom) to unlock the next section.

Compulsory modules

This section requires you to agree to complete compulsory modules.

You're not expected to attempt the modules when enrolling – just agree to complete them by a certain date.

After submitting the declaration, the system will allow you to continue to enrol and you'll receive an email with more details.

Enrolment Questionnaire

View screenshot

Now work through the Enrolment Questionnaire, which will unlock the next section.

Unique Student Identifier

If you don’t yet have a Unique Student Identifier (USI), you can apply for one once you arrive in Australia. From 1 January 2023, you’ll need a USI to graduate and receive your award.

Area of study

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You’ll only see this section if your course allows you to nominate:

  • majors
  • extended majors
  • minors
  • specialisations.

Check your course information carefully before nominating an area of study as it’s your responsibility to make sure that your nomination complies with your course requirements.

Nominating an area of study doesn’t automatically enrol you in the units required so you will still need to enter the right units.

Any completed areas of study will appear on your official academic record. If you’re in a comprehensive course, up to two majors (or extended majors) will appear on your graduation certificate (testamur).

Make sure you click the button at the bottom to submit your entries.

Can't see this module?

If you can't see this section in the Enrolment Summary screen, don't worry; it's not a requirement of your course.

Finding units in the enrolment system

View screenshot

In the unit enrolment section, search for units by clicking To Add Units Click here

There are various ways to search for units. In this example, we've used Advanced Search to filter the results to a specific faculty, campus, etc.

View screenshot

Adding units from the search results

View screenshot

  • Choose from the search results by ticking the ones you want
  • Make sure you click the button at the bottom, Add selected Unit(s) to enrolment form

This will create a list of pending units.

To search for more, click To Add Units Click here and repeat until you have added units for the entire year.

View screenshot

Submit your enrolment

View screenshot

Once you have a full year of units, make sure you click the SUBMIT ENROLMENT button.

You're enrolled only when you see the message Submission Successful with a transaction number beginning with U.

View screenshot

Step 4: Order your ID card (M-Pass)

To complete your enrolment, it's important to order your student ID card and provide your photo, even if you're not coming on campus.

If you were previously at Monash College, you’ll need to order your M-Pass from Monash Connect (see Previously at Monash College in the help section below).

If you’re currently overseas, you won’t need to order an M-Pass until you arrive in Australia.

You’ll need the following

  • A scanned copy of your passport pages that have your photo and personal details
  • The photo you want on your M-Pass (see the photo guidelines in the help section below)
  • Your enrolment transaction number (this in the Web Enrolment System (WES) under Enrolment / Re-enrolment > Enrolment Summary > Unit Enrolment).information icon

Order your card online

  1. Log into the Web Enrolment System (WES) using the button below (this takes you to the section, Submit your photo for an ID card).
  2. To verify your identity, submit a scanned copy of your passport pages that have your photo and personal details.
  3. Submit the photo you’d like to use for your ID card (see photo guidelines below).
  4. Confirm your details.
  5. We don’t deliver outside Australia, so once you have an Australian address, update your contact details in WES as soon as possible.
  6. While in WES, click Submit your photo for an ID card to update your address in the card ordering system and select the delivery option.
    You can also pick up your card from Monash Connect but there will be longer wait times during peak periods like enrolment and orientation.

Order your ID card


Help with this step

ID photo guidelines

Follow these guidelines to ensure your photo is accepted:

  • do not wear a hat or sunglasses in the photo
  • ensure there's no shadow on your face, or glass reflection, or red eye
  • use a plain, light-coloured background
  • save your photo file in one of these formats: png, jpg, bmp
  • ensure the photo isn't too small and the resolution is high (otherwise the quality of the photo on your M-Pass will be affected).
Reasons your ID card request may be rejected

Your student ID card request may be rejected if:

  • you haven't provided a photo ID (such as a copy of your passport or driver's licence) to verify your identity
  • your photo ID document (e.g. passport or licence) was cropped or not scanned properly
  • you selected the option to receive your card by post but didn't provide a valid Australian address
  • the photo you submitted doesn't conform with the photo guidelines (above).

If your application is rejected, check your ID Card Photo Rejected email to find out how to resubmit your application.

Previously at Monash College

If you were previously at Monash College, you’ll need a new Monash University student ID card (M-Pass).

To get your M-Pass, email cardoffice.m-pass@monash.edu with:

  • a scanned copy of your passport (the photo and details page)
  • your address in Australia (this must be the same as your address in the WES).

We’ll print your M-Pass and post it to your Australian address – you should receive it within 10 business days.

Using your ID card (M-Pass)

You can use your ID card to:

  • add credit to pay for printing and copying
  • borrow books and resources from the library
  • access secure buildings
  • identify yourself (e.g. when you're completing assessments).

For more details, see ID cards (M-Pass).

Student ID number

If you’ve forgotten your student ID number, you can:

  • check your M-Pass
  • log into the Web Enrolment System (WES), and your student ID number will be displayed at the top of your screen
  • ask our virtual assistant – it only takes a moment, but you'll need to first log in with your Monash student account.

If you’re still needing assistance, you can contact us at Monash Connect. First, we need to check you have the right to be given this ID number. By doing this, we're abiding by the Australian privacy laws. When you contact us, provide these personal details:

  1. Full name (while studying at Monash)
  2. Date of birth
  3. Course you're studying at Monash
  4. The years you're studying at Monash.

We'll email your student ID number once we've checked your details against our student database.

Need more help?

For more help:

Step 5: Orientation - start your student journey

Get a head start on orientation with our full program of events and opportunities to connect with your peers and faculty members.

Orientation Week 2023 runs from 20 - 24 February. Check back soon for a link to the Orientation website.


Coming to campus

We’re looking forward to welcoming you to the Monash community

We hope you’re looking forward to life in Australia and the benefits of being on campus at Monash – connecting with your peers, teaching staff and academics, and accessing campus events and services.

Coming to Australia has some important information about preparing to study on campus.


Things to do before teaching starts

Some faculties require you to complete some tasks before teaching starts. If your faculty link appears below, please follow the instructions where it applies to your course.


After you have enrolled in units, here's your next steps. You will need to be fully enrolled to complete these tasks:

  1. Organise your timetable

  2. Complete any compulsory modules – listed in the WES Enrolment Summary screen.

  3. Complete the New to Monash Questionnaire – help us shape our support programs for you and your peers.

  4. Prepare for uni – check out our guide to help prepare you for the transition to university.

  5. Order your health care card – as soon as you arrive in Australia.

  6. Orientation – check out the Orientation checklist and the wide range of activities to help you get settled and prepare for academic success.

  7. Pay your fees – fees statements are issued a few days after you enrol in units. These are sent to your Monash student email.

  8. Booklists - booklists are not usually confirmed until the first week of teaching. Once confirmed, you should be able to access your booklist in the My course tile in my.monash.

 

Got a question? Monash Connect can help.