Welcome

Uni life can be complicated at first, so this site will help make it a little easier to navigate your first semester at Monash. The weeks listed here represent the twelve teaching weeks of semester. Just start scrolling to browse topics to see important deadlines to help you manage your studies each week. 

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Glossary of uni terms

A

Abstract

An abstract or summary is provided at the top of a report or assignment. It summarises the content and key findings of the report. In general the thesis abstract is about 300 words, and for Monash doctoral theses, no more than 500. (Check the norm in your discipline.)

Academic adviser

Staff that can offer some advice about your course of study, any potential changes or problems you may be having with your course.

Academic Board

The internal body responsible for formulating, approving and monitoring academic standards within a university.

Academic integrity

Students are expected to produce and submit academic work in an honest manner, and to ensure that academic work is not falsified and acknowledge the work of others. Plagiarism, collusion and cheating, including assisting others to cheat are considered breaches of academic integrity.

Academic progress

Students achieve academic progress by successfully completing the units required in their correct sequence for their course or program (i.e. not failing).

Academic misconduct

Academic misconduct is the breach of academic integrity expectations. Examples include cheating, plagiarism, collusion and fraud.

Academic progress committee

The Academic Progress Committee intervenes when a student’s progress is considered to be unsatisfactory (failing 50% or more of units in a semester or are found to have breached academic integrity). The committee does have the power to exclude you from your course, or let you continue your studies under certain conditions.

Academic record / transcript

Each student's official record of results.

Academic year

The academic year is divided into two 13-week semesters, commencing around late February or early March and concluding around November.

Access Monash

Access Monash is a support network for increased access, participation and success of students who are under-represented in higher education, particularly those from low socioeconomic status (SES) communities.

Accreditation

Recognition of a college or university, courses or other disciplines by any of the regional or national accrediting bodies, indicating that the institution as a whole has been judged to be meeting its objectives.

Admission

The process of applying to study at Monash University that includes the consideration of an application.

Advanced standing

Also known as credit or recognition of prior learning. Advanced standing recognises previous study and provides credit for specific units if content is similar. When granted, this can reduce the length of the course.

Alumni

A former University Student.

Ancora Imparo

Monash university's motto, Ancora Imparo is attributed to Michelangelo and means 'I am still learning'.

Archived Handbooks

You have certain responsibilities relating to your enrolment, which are outlined in the Handbook. Previous years’ editions are archived online, and the rules that apply to you are those published the year you started your course. Any changes to the Handbook rules each year are published online in the Change Register. Students studying on an Australian international student visa and enrolling in a CRICOS-registered course have additional responsibilities. You must familiarise yourself with all rules that relate to you and your course from the year you started, and refer to the current edition of the Handbook each year for the available units on offer. Any prerequisites, co-requisites, and prohibitions listed in the unit entry will apply. Contact your managing faculty if you require advice or assistance with your enrolment.

Area of study

A collective term for the range of 'building blocks' (a group of units) used to create sequential study in a discipline within comprehensive courses. This commonly includes minors, majors, extended majors, and specialisations. The Handbook has more information about the various areas of study offered at Monash.

Australian Higher Education Graduation Statement (AHEGS)

The Australian Higher Education Graduation Statement (AHEGS) provides information on a student’s higher education qualification at Monash University. It can also include your academic achievements and awards.

B

Bachelor degree

An undergraduate degree, usually comprising three years of full-time study. (Sometimes, an Honours year may be undertaken, which usually requires an extra year of full-time study.)

Bibliography

An alphabetical reference list, by author, of all the material consulted during research regardless of whether the material was used directly or not.

Block credit

Block credit is credit granted towards whole stages or components of a course. Block credit is normally considered to fulfil any progression requirements for a stage of a course.

Board of Examiners

A group of academics in a faculty who determine the final results for each student enrolled in units taught by the faculty, after considering the recommendation of the chief examiners of the units.

Branch of knowledge

An area of expertise within a field of study. For example, Microbiology is a branch of knowledge within the field of Medicine. At Monash, the department of Microbiology is located in the School of Biomedical Sciences, which is part of the Faculty of Medicine, Nursing and Health Sciences.

Bridging course

A diploma course designed to enable students to meet specific academic entry requirements for your desired Monash University Degree.

C

Campus

The location of University grounds and buildings. Monash has four campuses in Victoria, one in Malaysia and one in South Africa.

Capstone unit

A third-year level unit that allows you to demonstrate the knowledge and skills you’ve acquired throughout the study of your major. Capstone units are often core units and therefore must be completed in order for you to graduate. See the Handbook or a course adviser from your managing faculty to find out more.

Census date

The date the University finalises your enrolment each semester. If you withdraw from a unit after the census date, you’ll still have to pay for the unit – or if you have a HELP load, you’ll incur a debt. You also can’t enrol in any units after this date. Withdrawing from or adding units until this date may be possible (depending on student numbers and any specific requirements on the particular units you have in mind). Check the University’s important dates to ensure you enrol and withdraw on time.

Chancellor

An important figure elected as the non-executive head of the University. An honorary position, the Chancellor chairs meetings of the University's governing body, and presides over graduation ceremonies amongst other duties.

Chaplaincy

A member of the clergy who conducts religious services for the University.

Co-requisite

A unit or requirement that must be completed at the same time as the unit it specifies. For example, as a final-year Engineering undergraduate, you must enrol in ENG0001 for your Continuous Professional Development (CPD). This is an example of a compulsory requirement rather than a unit, so it’s worth 0 credit points but must be completed at the specified time or you won’t graduate (other co-requisites may take the form of a ‘normal’ unit worth 6 or more credit points). ENG0001 is a co-requisite for the also-compulsory Final Year Project (FYP) Part A – or equivalent – in semester one of your final year. You can’t enrol in your FYP Part A without also enrolling in ENG0001 at the same time.

Commencing student

A student who has enrolled in a particular course for the first time.

Commonwealth Supported Place (CSP)

A Commonwealth Supported Place is a higher education place for which the government makes a loan contribution towards the cost of a student’s education.

Competence

The ability to perform a task efficiently and effectively.

Completed unit

‘Completed’ appearing on your enrolment means that a unit has already finished. It doesn’t necessarily guarantee that you completed the unit successfully; the accompanying result and grade will show whether you passed or failed the unit (0-49 is a fail; 50-100 is a pass).

Comprehensive course

Courses that allow you to select from a wide range of subjects within a broad field of study, available in five subject areas: arts, business, commerce, information technology, or science. You can choose your major immediately or later in your course, and customise the course as you go. At the end of your course, you’ll have a sound understanding of your broad field of study, with in-depth expertise of at least one specialised field within it. For example, the Bachelor of Science is a comprehensive course that allows you to build other related (or unrelated) units into your degree, by filling elective spaces with units from another faculty.

Compulsory

Means you are required to complete a specific unit or task ordered by the University in order to achieve credit points or complete a degree.

Confirmation of Enrolment (CoE)

The Confirmation of Enrolment (CoE) is an official document issued to international students by universities in Australia. It confirms that you have accepted a place in a course and have paid your tuition fees and Overseas Student Health Cover premium (OSHC). Your CoE must be submitted as part of your student visa application.

Core unit

Compulsory units you must complete as part of your course. Core units usually provide a beginner’s (or a broad) understanding of the subject matter for your course, allowing later units to branch off from this basic knowledge into more specialist and particular fields that appeal to you. Depending on their purpose, core units may also be known as gateway, cornerstone, or capstone units. See the Handbook or a course adviser from your managing faculty to find out more.

Cornerstone unit

A second-year level unit that allows you to demonstrate your solid understanding of the area of study. Cornerstone units are often core units and therefore must be completed in order for you to graduate. See the Handbook or a course adviser from your managing faculty to find out more.

Course and award

A course is made up of units, and leads to a qualification. The qualification is a type of award – so courses leading to a qualification are called award courses. The name of a course doesn’t necessarily match the award (or qualification). The certificate you receive after passing your course, also known as your testamur, may differ slightly. For example, your course name might be ‘Bachelor of Engineering (Honours)’, but your award name could be ‘Bachelor of Chemical Engineering (Honours)’.

Course completion

The successful completion of all the academic requirements of a course which includes any required attendance, assignments, examinations, assessments, dissertations, practical experience and necessary industry work experience.

Course map

A document to help you visualise the outline of your entire course, showing the units that need to be completed for you to achieve your degree, and often highlighting any required sequences of units (including any prerequisites and co-requisites) that must be completed in a particular order. Course maps are outlines only, and course information is subject to change. See your managing faculty for a course map.

Course requirements

Compulsory activities that may include specific units of study, industry-based experience, safety demonstrations, professional development activities, and more. To graduate, you need to complete these activities and satisfy all course requirements outlined in the Handbook for the year you started.

Course structure

Each course offered by Monash University has an associated structure detailing the key components of the course. This includes core and elective units, research projects and placements. Certain requirements indicated in the Handbook and unit guides must be satisfied in order to receive the award.

Course transfer

Occurs when you want to change course or campus during your studies. Check your eligibility for a course transfer before you apply.

Coursework

A method of completing a degree by undertaking several units of work or research. Coursework are the specific tasks needed to complete an undergraduate or postgraduate degree.

Credit

An academic grade referred to with the symbol ‘C’. Grade: 60-69.

Credit for prior learning

An assessment process that looks at your relevant previous learning at the higher education level. If you’ve already completed study that’s very similar to units in your current course, you’ll receive credit (but no grade) for having completed them. This will either be specified credit (if it applies directly to a particular unit from your new course) or non-specified credit (any unit that can replace an elective in your new course). Your managing faculty assesses credit for prior learning applications.

Credit points

Most units are worth 6 credit points each. Some require a higher workload, so may be worth 12, 18, or 24 credit points. A typical full-time courseload of units per semester is 24 credit points. You don’t receive any credit points for a failed unit. See the Handbook.

Credit transfer

If you have undertaken part of a course with another Monash Course, you may be eligible to receive recognition for those completed units in your current course.

CRICOS code

A code allocated to all programs available to international students which are:

Cross-institutional study

This allows students enrolled in a course at Monash University to complete a unit at another institute which will be credited towards their Monash course. Enrolment must be pre-approved by both institutions.

Curriculum

Makes up the various parts of your units, such as learning outcomes, a syllabus, assessments and teaching methodology.

D

Dean

The chief academic and administrator of a faculty.

Deferral

You have the option to pause your place in most courses before a new semester. You can either defer for a semester or an entire year. For more information, contact your faculty.

Degree

The academic title you get when you complete a course of study. For example: Bachelor of Arts, Master of Business.

Department

An organised unit within a faculty, usually categorised by similar subjects. For example the Journalism department sits within the Arts faculty.

Diploma

The award granted following successful completion of Diploma course requirements. A Diploma course usually requires less study than a degree course.

Discipline

A grouping of similar branches of knowledge within a wider range of topics or a broader field of study. For example, Music is a branch of knowledge within the Humanities discipline, which is located within the Faculty of Arts.

Discontinued unit

‘Discontinued’ (or simply ‘Discontin’) appearing on your enrolment means that a unit was removed from your enrolment before the semester was completed. If it was withdrawn before that semester’s census date, no fee or fail grade will be applied. However, if it was withdrawn after the census date, fees may be payable and a fail result may be recorded against your enrolment. Speak to a course adviser in your managing faculty for more information.

Dissertation

A substantial piece of written work (see also 'Thesis').

Distinction

An academic grade referred to with the symbol 'D'. Grade: 70-79.

Double degree courses

Two courses studied in a combined fashion, with the required units from one course being counted as the elective units of the other. A double degree takes less time to complete than if you studied for each degree separately. One of the two faculties will be known as the managing faculty; it’s vital for students to learn which their managing faculty is early on. For example, the Bachelor of Design and Information Technology is a double degree course that results in two Bachelor’s degrees upon graduation. The Design degree is a specialist course, while the Information Technology degree is a comprehensive course.

Double major

The specialisation in two areas within a single degree.

Duplicate unit

‘Duplicate’ appearing on your enrolment means that a unit’s been carried across from a former period of study (usually from another course or institution) and does not need to be repeated in the current course, because the content of the unit already undertaken is considered a close enough approximation to the syllabus of the corresponding unit in your new course. The usual number of credit points for the unit will be counted towards your total, but no grade. This is the process known as Credit for prior learning.

E

Early warning letter

If you fail a unit you a may receive a letter asking you to contact your faculty immediately. Please do not ignore this letter and take action to ensure you don’t fail another unit.

Elective

A ‘free space’ on your enrolment that isn’t taken up by a required core unit from your course, which allows you to choose what unit you’d like to enrol yourself into. The choice may be restricted to a specified list of units with your area of study, or it may be a ‘free elective’, where you can choose any unit within Monash (provided you meet the entry requirements and the unit has no restrictions that would preclude you).

Encumbrance

A block placed on your Monash student account. This block results in you being unable to borrow books from the Monash libraries, log into the computer system, or access your enrolment records. Reasons why you may be encumbered include overdue fees, school fines, or not completing the required Moodle modules (such as Respect at Monash). For assistance with an encumbrance, contact Monash Connect.

Enrolled unit

‘Enrolled’ appearing on your enrolment means that a unit is correctly entered, and is scheduled for the current teaching period.

Equivalent Full-Time Student Load (EFTSL)

An Equivalent Full-Time Student Load (EFTSL) is 48 credit points. Most units run for a semester and have a value of six credit points (0.125 EFTSL).

Examination

A set of questions or exercises evaluating a student’s knowledge of a given subject area.

Exam invigilator

Staffs who supervise students undertaking their University exams.

Extended major

A sequence of twelve units studied over three years – available in undergraduate comprehensive courses or wherever you have enough free electives. See the Handbook or a course adviser in your managing faculty to find out which specific units make up the extended major you wish to study.

F

Faculty

A collection of academic departments of similar disciplines grouped together. Monash has 10 faculties:

  • Art, Design and Architecture
  • Arts
  • Business and Economics
  • Education
  • Information Technology
  • Engineering
  • Law
  • Medicine
  • Nursing and Health Sciences
  • Pharmacy and Pharmaceutical Sciences
  • Science

Fail

An academic grade referred to with the symbol 'F'. Grade: 0-49.

FEE-HELP loan

FEE-HELP is mostly used by domestic students enrolled in a full fee-paying, graduate (non-research) award course. In some cases, undergraduates can get FEE-HELP but there is a 25% administrative fee. Some ‘CSP’ students apply for FEE-HELP to assist with course fees for full fee summer or winter semester units. If you change course, you must apply for FEE-HELP for the new course.

Fee statement

A financial document outlining the costs associated with the units you have undertaken in a particular semester.

Fees

The amount of money required to pay for tuition and/or student services and amenities. Tuition fees differ based on residency status, year of study, course and number of units enrolled in.

Feedback

Comments usually by a tutor or lecturer to help you improve on future assessments and tasks. Take the comments on board to help further your grades and development.

Field of study

A sequence of units covering an area of expertise that’s necessary to pass if you want to be qualified when you graduate. Depending on the field of study, this could be achieved by completing a minor, major, extended major, stream, specialisation, or simply the core units of your course.

Free elective

A ‘free space’ on your enrolment that allows you to pick any unit at Monash, unless you don’t meet the entry requirements. You must also be able to satisfy any prerequisites, co-requisites and prohibitions the unit may have. Some units aren't available to all students. If you have enough free electives, you may be able to complete a minor (24 credit points) or a major (48 credit points). The Handbook lists all limitations on majors and minors, including the maximum number of first-level units you can complete.

Full-time and part-time study

The normal enrolment for students undertaking full-time study is 24 points in both of first and second semester (i.e. 48 points per academic year). Full-time students must enrol in at least 36 points of units in any academic year, although international students are normally required to enrol in 24 points in each semester (in accordance with their visa obligations). Students who enrol in units offered in the summer semester should not normally undertake more than 18 points of studies over that period. Where permitted, students are strongly advised to adjust the number of units undertaken in any semester according to their individual needs and circumstances.

G

Gateway unit

A first-year level unit that introduces you to the area of study for your course. Gateway units are often core units and therefore must be completed in order for you to graduate. See the Handbook or a course adviser from your managing faculty to find out more.

Grade

A result given for the completion (or non-completion) of a unit. Grades range from High Distinction, Distinction, Credit, Pass, and Fail. Other grades such as Withdrawn Fail may also apply in some circumstances.

Grade Point Average (GPA)

Grade Point Average (GPA) is an internationally recognised calculation used to find the average result of all grades achieved for your course. The online calculator can help you calculate your GPA.

Graduate student

If you’ve already studied at the tertiary education level and currently hold at least one Bachelor degree or similar, you’re a graduate student, also previously known as a postgraduate student. If you’re new to tertiary education and don't yet have a Bachelor degree or higher, you’re known as an undergraduate student.

Graduate study

Any higher-level study, usually undertaken after completion of a first or subsequent undergraduate degree. Examples are graduate diplomas, masters or PhDs. Also previously known as Postgraduate study.

H

Handbook

The official statement of all courses and units available for study at Monash University, published each academic year. Use the Handbook to check the requirements you need to satisfy for course completion and graduation. Always refer to the edition published in the year you started your course.

Handbooks (archived)

You have certain responsibilities relating to your enrolment, which are outlined in the Handbook. Previous years’ editions are archived online, and the rules that apply to you are those published the year you started your course. Any changes to the Handbook rules each year are published online in the Change Register. Students studying on an Australian international student visa and enrolling in a CRICOS-registered course have additional responsibilities. You must familiarise yourself with all rules that relate to you and your course from the year you started, and refer to the current edition of the Handbook each year for the available units on offer. Any prerequisites, co-requisites, and prohibitions listed in the unit entry will apply. Contact your managing faculty if you require advice or assistance with your enrolment.

High Distinction

An academic grade referred to with the symbol 'HD'. Grade: 80-100.

Honours and graduate (postgraduate) qualifications

Every undergraduate bachelor course at Monash offers clear pathways into postgraduate qualifications, now simply known as graduate qualifications. Each of our four-year specialist courses leads to an honours degree, so you can usually complete a master's degree in just one extra year. Some three-year courses also offer a four-year advanced-honours version that has this same benefit. Monash also offers one-year honours programs that can be studied after completing our three-year comprehensive or specialist courses. Alternatively, at the end of your bachelor degree, you could study a master’s or postgraduate research course. After your honours year, you can undertake a research master's course, or work toward completing a PhD.

Hurdle

Hurdle assessments are compulsory requirements within individual units that must be met in order to achieve satisfactory results in those units. Any in course assessment tasks that are hurdles should be clearly identified as assessment items and noted in the unit guide and university publications.

I

Inactive unit

‘Inactive’ appearing on your enrolment means that a unit is correctly entered, but is scheduled for a future teaching period.

Intermission

If you wish to take a break from your studies after you've enrolled and commenced, you need to apply for intermission.

You can intermit for either a semester or a year at a time. There's a limit to the maximum time you can apply for intermission. You should contact your managing faculty to discuss your course progression if you're wanting to apply for intermission.

International Student Course Agreement (ISCA)

The ISCA is a contract between you and the University. You will need to complete and return the agreement to receive your Confirmation of Enrolment (CoE).

Invalid unit

‘Invalid’ appearing on your enrolment means that a unit is incorrectly entered, and there’s an issue that requires attention (a clash of units, overloading a semester, a required prerequisite or co-requisite unit that has either not been entered, or was not passed when expected, etc). A course adviser from your managing faculty will be able to assist if you’re unable to resolve the problem yourself.

J

Journal

A publication issued in successive parts that is a collection of work by numerous authors and sequentially numbered. Often used as an academic reference.

L

Laboratory

A practical session, sometimes also referred to as a 'lab'.

Leave of absence

Another term for ‘intermission’. Student’s can apply for a leave of absence to receive a period of leave from their course. It is usually not granted for more than two consecutive semesters.

Lecture

Organised, formal instruction, usually without student participation, delivered by an academic member of staff. The most common form of teaching delivery in the university context.

Lecturer

The name given to the academic staff member who gives lectures.

M

Major

A sequence of eight units studied over three years – available in undergraduate comprehensive courses or wherever you have enough free electives. See the Handbook or a course adviser in your managing faculty to find out which specific units make up the major you wish to study.

Managing faculty

If you’re in a double degree, you may be confused by which of your two faculties administers your course. All double degree courses have a managing faculty, and any queries about your overall course should be directed to this faculty over the other. See the Handbook.

Marks / Marking rubric

A table displaying the grade you can achieve in any assessment you complete during your studies. Make sure you see how the tutor or lecturer awards various marks so you can plan your assessment.

Master’s degree

A postgraduate award that may be offered by coursework, research only or a combination of coursework and research.

Minor

A sequence of four units studied over at least two years – available in undergraduate comprehensive courses or wherever you have enough free electives. See the Handbook or a course adviser in your managing faculty to find out which specific units make up the minor you wish to study.

Monash account

A Monash account (consisting of username and password) is the primary means for users to access Monash University Information and Communication Technology (ICT) facilities and services. This includes moodle, WES and Allocate.

Monash Connect

Monash Connect is the place for any queries on your enrolment, student card, parking permits or any other student queries.

Montrack

Montrack is a transition program where you receive a phone call from a current senior student to check how you are settling into university life.

Moodle

The central learning system that holds all your unit information including unit guides, weekly tasks and assessment information. Moodle is vital in ensuring you are up to date with your coursework.

Multi-part classes

Some classes are repeated at various times during the week, but others have parts and you need to attend each part. Attendance is compulsory for each part of that set every week.  If a class is broken into parts, it will appear with the part numbers P1, P2 and so on. Classes that are repeated will appear with the numbers 01, 02 and so on.

my.monash

The primary website portal for students to access university information, such as email and timetables.

O

Optional

Means a certain task is not required to be completed, but can be completed if you wish. It's the opposite of ‘compulsory’.

Orientation

The beginning of semester for first-year and other commencing students. It comprises academic, social and informative activities designed to help all commencing students settle into university life.

Orientation Week (O'Week)

O'Week activities are held in the week prior to the commencement of scheduled classes. For first-year students this period signals the official commencement of the academic year.

Overloading and underloading

Enrolling in more than 24 credit points per semester is known as overloading; enrolling in fewer than 24 credit points per semester (for full-time students) or fewer than 12 credit points per semester (for part-time students) is known as underloading. While generally not advisable, it’s possible to do either of these if you need to, although special permission may be required in advance. (International students: be careful not to breach your visa conditions.) Speak to your managing faculty before changing your enrolment. See the Handbook.

P

Part-time student

A student taking less than 75% of a full-time study load in a particular course.

Pass

An academic grade referred to with the symbol 'P'. Grade: 50-59.

Pathways

The term describing the different methods of entry into Monash University. The most common pathway is achieved by completing Year 12 (or an equivalent level of study) and applying directly or through VTAC. Other pathways for domestic applicants include various diplomas and TAFE qualifications. There are also a range of admissions entry points for Indigenous applicants, an access program for mature age applicants who’ve never studied at university before, and a different set of pathways for international applicants.

Peer Assisted Study Sessions (PASS)

An academic mentoring program, generally aimed at first year students transitioning from high school to university. It's a program of guided study groups to provide support with difficult units. Learn more about PASS online.

Phishing

A form of scam to obtain online users sensitive information. This can include passwords, usernames & credit card details.

Placements

A temporary posting in a workplace to gain work experience.

Plagiarism

Taking, using, and passing off as your own, the ideas or words of another. Plagiarism is a very serious academic offence, and can result in work being failed automatically. To avoid it, ensure you satisfy the referencing and attribution standards that should be outlined in your unit guide.

Postgraduate student

If you’ve already studied at the tertiary education level and currently hold at least one Bachelor degree or similar, you’re a postgraduate student, now simply known as a graduate student. If you’re new to tertiary education and don't yet have a Bachelor degree or higher, you’re known as an undergraduate student.

Postgraduate study

Any higher-level study, usually undertaken after completion of a first or subsequent undergraduate degree. Examples are graduate diplomas, masters or PhDs. Also known as Graduate study.

Prerequisite

A unit or requirement that must have been successfully completed before attempting to enrol in a related unit. For example: Let’s say ECB1101 and BFB2140 are two of your core units. ECB1101 is a prerequisite for (so it must be completed before) BFB2140. Both units are only offered in semester one, so they must be completed a year apart, not in reverse order or at the same time. As both units are only offered in semester one, waiting until your final year to attempt the two units would push back your course completion date. A course adviser from your managing faculty can help you avoid this issue by outlining the best sequence for completing your units in each semester, so you don’t fall behind and need to extend your course duration.

Prohibited unit

A unit you’ve already completed that prevents you from being able to enrol in another unit it clashes with (usually because the content is too similar). For example, if you try to enrol in LAW4331, but you’ve already completed LAW3100, you’ll see that the Handbook entry for LAW4331 lists LAW3100 as a prohibited unit (because it’s the same unit under a new code), so you can’t enrol in LAW4331.

Prohibition

A unit or other requirement, which (if you've already completed it) means you won't be allowed to study the chosen unit.

Q

Qualification

An award or some other form of certification of attainment, competence or attendance.

Quotation

Copying an extract of text originally published elsewhere. Direct quotations generally appear in quotation marks and end with a citation.

R

Re-enrolment

An essential process required by all students to secure a place in their course. Re-enrol through WES.

References / reference list

A list of all the sources directly quoted or paraphrased in the preparation of an academic piece of writing, in alphabetical order according to author's surname. Check your unit guide to ensure you reference under the appropriate style.

Regalia

Attire worn by students attending their graduation ceremony.

Remission of loan debt

If you discontinue / withdraw from your studies after the census date. In special circumstances, you can apply to have certain student fees refunded. To apply, students will need to contact Monash Connect.

Research

Scholarly or scientific investigation or inquiry.

S

Satisfactory progress

A minimum standard of performance required for continuation of enrolment.

Scholarships

Financial or other forms of support made available by sponsors to assist Australian and international students to pursue their studies at the university that do not need to be repaid.

School

A grouping of similar departments. For example, The School of Biomedical Sciences or The School of Accounting.

Selection officer

A university officer charged with the responsibility of selecting students into courses.

Semester

For most courses, the academic year is made up of two semesters of twelve weeks each. You attend classes during these twelve weeks, which are the ‘teaching periods’. Each semester has a mid-semester break and another at the end to prepare for exams. Exams and breaks aren’t included in the twelve weeks (see semester dates summary). There are also other, non-standard teaching periods that apply to certain courses, such as terms, trimesters and summer semesters (see census dates).

Seminar

A small group teaching context, similar to a tutorial.

Sessional

A teaching member of staff who is employed on a casual basis by the University.

Sequence / sequential study

A series of units that must be completed in a specific order. This is usually represented by the unit codes having a shared numbering system (ART1001, ART1002, ART1003, etc) and cumulative content, but may also be identified by looking at a unit’s prerequisite requirements in the Handbook.

Special consideration

The process whereby enrolled students who have experienced significant educational disadvantage may have their assessment deadlines or grades revised. Check out the special consideration eligibility.

Special Entry Access Scheme (SEAS)

The Special Entry Access Scheme (SEAS) provides special consideration in admissions for students who have experienced disadvantage.

Specialisation

A specific set of units (either a predetermined grouping, or a wider selection from which you can make choices) that caters to a particular stream of learning. Completing a specialisation will give you expert knowledge in your chosen field. For example, you can choose to take the specialisation of Nursing and Midwifery, which is a specific field of study within the Bachelor of Nursing course.

Specialist course

Courses where you begin studying in your particular area of interest straight away, with a specific career goal or field of study in mind. Specialist courses ensure you have the right combination of skills needed for your professional field. Some prepare you to practise in a regulated profession such as law, physiotherapy, architecture, and engineering. Others, like fine art, biomedical science, and pharmaceutical science, develop expertise relevant to a whole field of study that can lead to a range of professional positions. All courses lead to an honours degree, so you can delve deeper into your chosen field and complete a master's degree in an additional year if you wish. For example, the Bachelor of Laws is a specialist course that provides you with very specific qualifications upon graduation to practise law.

Specified credit

Specified credit is credit granted towards a specific unit or component in a qualification. Credit is given for a specific Monash unit, as identified by its unit code.

Sponsor

Financial support of a student by a company or government body.

Stream

A specific field of study that provides you with expert knowledge on a particular aspect within your course or specialisation. For example, you can choose to take Zoology with a Genetics focus, which is a stream within the Zoology specialisation in the Bachelor of Biological Sciences course.

Study mode

Units are either studied ‘on-campus’ or ‘off-campus’, although some studies may be taken in ‘multimode’. These terms indicate your main study format – either studying on-site at a Monash campus, or studying remotely, using our online services (generally with no face-to-face interaction with lecturers). Some on-campus courses allow students to study a certain number of off-campus units, but there are Australian Government limitations on how many off-campus units international students can take. See your managing faculty or the Handbook for more details.

Student rights

Student associations offer support and advice to students that is independent from the University. They provide free and confidential services, contact them if you need advice, referral, advocacy or a friendly chat about your experience at Monash.

Student Services and Amenities Fee (SSAF)

Higher education providers can charge students this fee for non-academic services and amenities to support you through university. This includes such things as sport and recreation, student clubs, health and wellbeing, and employment and career advice. You can learn more about the SSAF from the Department of Education and Training website.

Swot Vac

The period of study the week after the semester finishes designed to give you time to prepare for upcoming examinations. Check the semester dates calendar to see when your designated Swot Vac period is.

T

Tax file number (TFN)

In Australia, a tax file number (TFN) is your personal reference number in the tax and super systems. Your TFN is yours for life. You keep the same TFN even if you change your name, change jobs, move interstate or go overseas. You don't have to have a TFN, but without one you pay more tax. You also won't be able to apply for government benefits or lodge your tax return electronically.

Teaching period

There are two main teaching periods, semester one and semester two. Others include terms, trimesters or summer semesters.

Tertiary

An umbrella term covering all higher education providers.

Testamur

The physical certificate of merit or proficiency given to the graduand at graduation.

Thesis

A substantial piece of written work (sometimes called a dissertation) by a student, normally a candidate for an Honours degree or a higher award (such as Master's or PhD degree).

Tutor

An academic member of staff responsible for teaching in small group contexts.

Tutorial

A less formal and organised session of instruction than a lecture, usually involving a greater level of contribution and interaction by a much smaller number of students.

U

Undergraduate course

The first level of tertiary studies at university, including diploma or bachelor degree courses.

Undergraduate student

If you’re studying your first Bachelor degree or similar (and are new to tertiary education), you’re an undergraduate student. If you’ve already received a Bachelor degree or higher, you’re known as a graduate (or postgraduate) student.

Underloading and overloading

Enrolling in more than 24 credit points per semester is known as overloading; enrolling in fewer than 24 credit points per semester (for full-time students) or fewer than 12 credit points per semester (for part-time students) is known as underloading. While generally not advisable, it’s possible to do either of these if you need to, although special permission may be required in advance. (International students: be careful not to breach your visa conditions.) Speak to your managing faculty before changing your enrolment. See the Handbook.

Unit

A ‘subject’ that runs for one semester. Units are the building blocks of a course. Most undergraduate courses are made up of eight units per year (four per semester), generally worth 6 credit points each. Each 6-credit point unit requires an average study workload (class attendance, assigned work, and private study) of twelve hours per week for twelve weeks. You don’t receive any credit points for a failed unit.

Unit codes

At Monash, unit codes comprise three letters and four numbers. These letters and numbers can tell you a lot about the unit before you even read the unit description, from the faculty and department, to the year level and where it falls in a sequence (if applicable). See the Handbook or a course adviser from your managing faculty to find out more.

Unit coordinator

The academic head of a unit that controls and manages how the unit is constructed and taught. Contact the unit coordinator of a unit you are enrolled in if you have any major issues with the coursework. You should find their email address in moodle.

Unsatisfactory progress

Inability to meet the university's expectations of achievement in units of study.

Unspecified credit

Unspecified credit is credit granted where only the credit point value and the unit level are identified, instead of a specific Monash unit code.

V

Vice-Chancellor

The academic and administrative head of the entire University.

W

Web Enrolment System (WES)

Your single point of access for information, services, and resources at Monash. WES is an integrated messaging, academic, administrative, and cultural environment. Use WES to: enrol, re-enrol, and manage your enrolment (including adding and withdrawing from units); view fee statements and payment history; access exam timetables and results; update your personal details; manage your scholarship; apply to graduate and track your application; and purchase letters, academic records, and access other services. WES will time-out if you don’t use it for 20 minutes. This helps prevent someone else accessing your account if it’s left unattended, so remember to logout.

Weighted Average Mark (WAM)

Weighted Average Mark (WAM) is the average mark achieved across all completed units. It is weighted according to the credit point value and year level weighting of each unit.

Withdrawn

The outcome of formally discontinuing a unit of study. Provided this takes place by the given date, withdrawals do not incur CSP debt and will not be recorded as 'fails' on academic transcripts.

Withdrawn Fail

An academic grade referred to with the symbol 'WN'. Grade: No grade awarded.