FAQs to support administrators are available on the intranet.
Download our quick reference guide to Getting Started with Graduate Research Supervision at Monash.
You can view your graduate research supervision and accreditation details via your mySupervision record.
Terms and definitions
Understand the framework that governs the supervision of Graduate Research students at Monash
The Supervisor Accreditation framework enables Monash to meet legislative requirements. The eligibility criteria for accreditation at Monash University are derived from the Higher Education Standards Framework (TEQSA); Australian Code for the Responsible Conduct of Research, 2018 (and supporting Supervision: A guide supporting the Australian Code for the Responsible Conduct of Research), and the Australian Council of Graduate Research (ACGR: Guidelines for quality graduate research supervision), requiring Monash to ensure main supervisors:
- Have the appropriate skills & qualifications
- Are research active
- Provide quality supervision
- Are inducted to the policies, processes and support mechanisms available at Monash
- Are provided with ongoing professional development to ensure currency in knowledge and to further develop supervisory skills
The Australian Qualification Framework (AQF) Level 10 corresponds to a Doctoral degree. You must have a doctoral degree or equivalent to be registered or accredited.
Registration permits an eligible Monash staff member or adjunct to supervise graduate research students in the capacity of Associate Supervisor. Importantly, it allows staff members who are new to graduate supervision to gain the necessary supervision experience for an accreditation application.
Accreditation permits an eligible Monash staff member or adjunct who is experienced in graduate research supervision to supervise graduate research students in the capacity of Main Supervisor or Associate Supervisor.
Supervisors should closely review the eligibility criteria and supervision load/limits of each category outlined on the Supervision Framework page to determine whether they should apply to be registered or accredited.
Information that will help you manage your supervisor profile
Both Registration and Accreditation are valid for 5 years.
Reminder emails will be sent to you 3 months before your profile expiry so that you have sufficient time to complete any required modules and, for accredited supervisors, apply for renewal of accreditation.
If your registration or accreditation expires, you will retain your current supervisions but will not be approved for any future new appointments to a graduate research student's supervision team until you have fulfilled the requirements of renewal
Supervision load and limits are determined by your supervisory category as outlined in the Supervisor Framework.
You can access your mySupervision Record to view and generate a report of your graduate research supervision and accreditation details including a list of your current/completed students.
If you are not already logged into your Monash account, you will be prompted to log in with your username (not email) and password.
Contact eSolutions for support with Authcate matters.
Once your accreditation has been processed your supervision category and expiry date will be updated, and you will receive an email notification. Supervisors cannot be registered and accredited simultaneously.
Yes, Level 1 (HoAU) and Level 2 (ADGR) approvers are able to view their supervisors' records when approving a change of supervision or supervisor accreditation application. To search for a supervisor simply access mySupervision Record.
Level 1 and ADGR approvers can action as follows:
- Look up in the supervisor tab on the landing page
- Add the Callista ID of the supervisor (if known) or click on the pop-up box , type in the name and click Go. The supervisor’s details will then populate.
Note: to view your own record you will need to search for yourself the same way.
Training and experience
Become familiar with the requirements of being a supervisor at Monash
You are eligible to apply for accreditation once you can demonstrate 12-month FTE supervision experience of a PhD student. There is no minimum supervision load in demonstrating this requirement.
Yes. Doctoral supervision experience from other institutions will be considered in your application for accreditation.
Accreditation training is comprised of an online module and a face-to-face training/workshop. Renewal of accreditation training requires completion of the online module only.
Formal Monash training is not compulsory for external supervisors. However, external supervisors will be given access to an online module and resources to facilitate and support quality supervision.
All registered and accredited supervisors are encouraged to engage in ongoing supervisor development training. A suite of good practice workshops and online modules are available. Supervisors should complete the appropriate level of development training to ensure currency in supervision skills, knowledge and best-practice.
What has changed?
Effective 01 October 2020, the Graduate Research Student Supervision Policy and Procedure has been revised to clarify the rules and includes the Supervisor Framework table. The two previous existing procedures have been consolidated into a single procedure for easy access to information on roles, responsibilities and processes. The following outlines the key changes.
|What are the key changes in the revised policy and procedure I should be aware of?|
|What is Registration?||The Registered category replaces “Provisional" for all non-accredited supervisors. All non-accredited staff/adjuncts wanting to supervise graduate research students must be registered. Review the Supervisor Framework page for further information and eligibility criteria.|
I am currently a provisional supervisor
|Will I automatically become Registered?||No. |
To become Registered, provisional supervisors will need to complete the online Registration Module. Access a quick link to the Registration module via the Training & Development page.
|What happens if I don't complete the module and become registered?||If you do not complete the registration module and become formally Registered, you will not be approved for a new appointment to a student's supervisor team. Your current supervisions will not be affected.|
|I have completed the accreditation training (GRS: Introduction to Graduate Research Supervision at Monash) as part of the old framework. Do I need to the new Registration module?||Yes. |
All provisional supervisors need to complete the registration module to become registered. Review the Supervisor Framework page to determine whether you should apply directly for accreditation instead.
I am an accredited supervisor
|Will my accreditation be automatically rolled over to the new framework?||Yes.|
Your existing accreditation will be automatically transferred over to the new framework along with the original expiry date. You will be notified and prompted to complete renewal process 3 months before expiry.
|I am currently permitted to supervise more than 16 students. How does this change affect me?||The changes to the supervisor framework will not affect your current supervisions. |
For future supervisions, a supervision limit higher than 16 graduate research students may still be available to you, subject to approval from your Associate Dean (Graduate Research) in consultation with your Head of Academic Unit.
|Are there different levels of accreditation?||No. |
There are no levels under the new supervision framework. Supervisor limits and load have been consolidated to a single level for all accredited supervisors. Review the Supervisor Framework page for further information on supervisory load and limits for accredited supervisors.