Small Grants Guidelines

Small Grants of up to $5000 enable individuals to make important contributions to higher education and are designed to:

  • promote excellence in learning and teaching at Monash;
  • advance innovative learning and teaching within school/faculty/institution;
  • seed collaborative or cross-disciplinary activity.


  • Only Monash University staff, tenured or fixed term, may apply; sessional staff are not eligible
  • Staff on fixed term contracts are eligible if their period of employment covers the duration of the period of the project implementation outlined
  • Applicants may apply for a maximum of one small grant per year
  • Applicants may apply as individuals or as team members (one application per team)
  • Applicants may reapply if previously unsuccessful
  • Applicants will not be eligible to apply where the final dissemination report from a prior Monash Education Academy grant has not been submitted
  • Monash Sunway staff should direct all Grant applications and any queries to Education Excellence at
  • Education Portfolio staff are not eligible to apply

Overlap of Projects

  • Small Grants are not intended as supplementary funding for other internal or external competitive schemes. If other funders have been listed by any investigator, please provide a statement of the overlap between this project and the other funded project/s in Section 4. If there is no overlap this must be explained.

Ethics Approval

Prior to commencement of the project, you should read the university guidelines for responsible practice in research and research misconduct.

Please note:

  • Human ethics approval should be considered for your project. This is the responsibility of the applicant.
  • Completion of this proposal form is not an application for human ethics approval.

Application Requirements

  • Applications are required to demonstrate alignment with Focus Education.
  • Proposals must have the support  of  the  Head  of  Department  or  Performance supervisor  for each team member and acknowledgment that potential receipt of the grant does not override allocated Faculty responsibilities.
  • Applicants should discuss the intended focus of the small grant with the Associate Dean (Education) or equivalent to gain feedback around the project’s alignment with Faculty priorities. Associate Deans will be asked to prioritise applications from their Faculty.
  • All attachments (where necessary) must be included as Word or PDF files.
  • Applications must be submitted to the Monash Education Academy via the MEA website. Incomplete applications will not be considered.

Application Due Dates

Extensions will not be granted under any circumstances.

2020  Round

Applications Open

Applications Close (9am)


10th February 2020

6th July 2020, 11:59pm


Applications should include proposed line items up to a total maximum of $5000. All values are to be in Australian dollars. Please note:

  • Travel expenses – Small Grant applications with a large proportion of the budget being allocated for travel expenses are unlikely to be successful.
  • Purchase of equipment will not be funded.
  • Video production will not be funded – applicants should use facilities available in the Monash microstudios and nanostudios for video production.

Project Timeline

Projects must be completed within 12 months from receipt of funds.

Selection Process

Applications will be assessed on a competitive basis by a panel of senior academic and professional staff. The selection panel will evaluate applications on the basis of the degree to which the activity:

  • will benefit and support learning and teaching at Monash;
  • reflects project quality, feasibility, sustainability and dissemination of outcomes;
  • is innovative; and
  • is consistent with the University’s Education Strategy.

Grant Outcomes

MEA small grants are intended to support innovation or achieve impact in education and/or evaluate educational impact. The decision of the selection panel is final. No further correspondence will be entered into.

Grant Reporting

Dissemination of project outcomes is integral to the aims of MEA designed to diffuse innovation at Monash. For this reason, grant recipients are required to share what they have learned, and the outcomes of their grant, with colleagues through department/school/University events and channels beyond. When preparing the Dissemination Plan section of your application, identify the significance of your project, who is most likely to use or benefit from your project’s findings and outcomes, and how plan to communicate and share what you have learned, or created, as a result of your project.

Appropriate dissemination activities may include:

  • presenting a workshop eg at an event and/or MEA Learning and Teaching event;
  • proposing and running a professional learning module for staff;
  • writing a journal article;
  • co-presenting at a department/School learning and teaching event
  • 1-2-minute video for the MEA website.

The Monash Education Academy reserves the right to request progress updates and withhold further funding until the reporting requirements have been satisfied.

Notification of Result of Application

Applicants will be notified whether their application has been successful within four weeks of application closing date.