Open Access at Monash

Expectations

One of Monash University’s guiding principles is Openness, part of which is the aim to “share our knowledge widely”.

The Australian Code for the Responsible Conduct of Research (2018) includes the expectation that researchers “Share and communicate research methodology, data and findings openly, responsibly and accurately”. Open Access (OA) refers to the use of digital technology to make access to publicly-funded research results freely and widely available to anyone with an internet connection.

Monash University encourages OA, and provides tools and services to support it. Many funding bodies have OA requirements, and all Monash authors are contractually bound to comply with the relevant OA policies of their funding contracts where those requirements are more restrictive than this general statement.

  1. Monash advises researchers to publish in the best and most appropriate journal in their field, regardless of OA implications
  2. Monash discourages the payment of Author Processing Charges (APCs) in hybrid journals or if they are not required by funder mandates, and does not provide central funding for APCs.
  3. Monash encourages compliance with OA policies and rules imposed by funders. In many cases, depositing a copy of a research output in the University’s Institutional Repository will meet OA requirements.
  4. Researchers should be aware that the impact from publishing OA varies between journals, and should seek advice on the most appropriate outlets for their discipline.

Making research outputs Open Access at Monash

The Research Outputs Collection Service, (ROCS), collects research outputs for the University and can provide support to researchers if they wish to make their research outputs available OA.

The university’s research management system , Pure, serves as Monash’s Institutional Repository. It stores or links to OA versions of research outputs and makes them publicly accessible on each researcher’s public profile. Other outputs, such as data, code, and theses can be made available using Bridges (formerly monash.figshare).

Research outputs published on external OA platforms will have their records marked as OA by the ROCS team as part of the validation process. Versions of outputs not originally published as OA can often be made available subject to various conditions, and researchers are encouraged to do so. Many publishers allow authors to make author-accepted manuscripts (or author post-prints) freely available immediately or following an established embargo period after publication.

Researchers can either upload these versions themselves whilst creating the relevant research output record in Pure or they can be sent to the ROCS team to be uploaded as part of their validation process. In each case, the onus is on the researcher to provide acceptable open access copies of outputs.

For advice on OA and related copyright issues, researchers can contact their subject librarian, or the University Copyright Adviser.

For advice on making research outputs open access in the repository, researchers can contact the ROCS team, either at adm-rocs-medicine@monash.edu for Faculty of Medicine researchers or adm-pubcoord@monash.edu for all other faculties and non-faculty aligned researchers.

Author Processing Charges

Monash discourages the payment of Author Processing Charges (APCs) if they are not required, and does not provide central funding for APCs. Some grant funding can be used for APCs, and some schools and departments may have funds available. Monash researchers should not pay APCs to publish in hybrid journals as this produces limited additional impact and essentially means that the University pays for the article twice.

Note. Compliance with ARC/NHMRC policy does not require your publication to be available via a journal's proprietary or paid OA program.

Funder Requirements

Monash encourages compliance with existing OA policies and rules imposed by funders. Both the NHMRC and the ARC have policies which apply to all grants after specific dates. Monash Research Office provides relevant compliance information.

Other local and international funding agencies have similar policies and it is important that researchers are aware of any that might apply. SHERPA Juliet is a searchable database of international funder requirements. SHERPA Fact is a tool to help researchers check if the journals in which they wish to publish their results comply with selected funder's requirements.

More information: