About borrowing

Use your Monash University ID card or Library member card to borrow from any of our Victorian campus libraries.

Find Monash University Library resources using Search.

Sign in to Search and select 'My Loans' to check due dates of your loans, or view fines and requests.

Borrowing entitlements

Monash staff and students

  • Undergraduates (including Monash College Diploma students): 30 items initially for 2 weeks.
  • Postgraduates, honours and staff: unlimited loans initially for 4 weeks.
  • Monash off-campus students are eligible for postal loans [personal delivery] with an initial loan period of 4 weeks to allow for postal delivery time each way.
  • Monash online students are not eligible for postal loans

Monash English Language Centre (MUELC) students (MEB/IAP)

  • You can borrow in person from any of the Victorian campus libraries.
  • You can borrow 15 items, initially for 2 weeks.
  • All items, except those in high demand and those requested by other users, are automatically renewed.
  • You can request items that are on loan to someone else (see 'Requesting items' below).
  • You cannot borrow high-demand items or journals
  • You are not eligible to request postal loans

Borrowing high-demand or restricted loan material

  • High demand items may have a loan period of 14 days or less.
  • Some materials have more restrictive loan conditions.
  • For full details see Special materials.

Renewing loans

After the initial borrowing period, items are automatically renewed unless

  • it is requested by another user
  • it is restricted material
  • you have overdue loans
  • you have reached the maximum loan period of 52 weeks.

You can check the status of your current loans, due dates, requests and fines in Search. Select 'Sign in' then 'My Loans'.

  • You should also receive a courtesy email a few days before the end of your loan period.
  • The item must be returned by the due date specified in My Loans or courtesy notice.

Overdue items

  • It is your responsibility to return items by the due date.
  • If you have an item that is overdue, you cannot borrow and other items you have on loan will no longer be automatically renewed.  Fines will apply to all items that are overdue.

Returning items

  • You can return items at any of our libraries during opening hours except for reserve items which must be returned to the library where you borrowed them.
  • After-hours returns are available at the Law and Hargrave-Andrew libraries at Clayton and Peninsula Library.
  • You can also post items to any Victorian library. Check the address of the library.

Requesting items

  • You can request  items currently on loan or available at a different campus. Find the item in Search, select  'Get it', Request and then your pick-up location.
  • You may not be able to request high demand and other restricted loan material.
  • You can request Special Collections material to be picked up and viewed only in the Special Collections Reading Room.
  • If you are designated as Off-campus, you can request the item be posted to your home [student] or office [staff]. Select  "Personal Delivery"  from the list of pick-up locations. You can return items at any of our libraries or pay for return post.
  • You will receive an email when your requested item is ready for collection. Items awaiting collection are placed on the hold shelves at the pick up location under your name. You have 7 days to pick up the item after which it will be returned to the shelves.
  • To cancel a request before it becomes available, select 'My Loans' then select  'Requests' to view a list of your requests. Select the 'Cancel' link as appropriate.

Arrangements for placements or teaching rounds

Students on medical or nursing placement or teaching rounds may be permitted to borrow for longer periods. Contact Hargrave-Andrew Library staff for more information.

Summary

The Borrowing brochure summarises how to borrow from the Library.