2. Introduction

2.1 About Monash University

Monash is an energetic and dynamic university committed to quality education, outstanding research and international engagement.

Learning is an essential part of human existence. At Monash University, education is about how ideas change people and how people change the world.

We offer our students access to a rich and international learning experience. With a presence in Australia, Asia, South Africa and Europe, Monash fosters a truly global perspective.

2.1.1 Excellence

Monash is a member of the prestigious Group of Eight (Go8) universities, recognised for excellence in teaching, learning, research and graduate outcomes. The Go8 undertakes 70 per cent of all research conducted in Australian universities and more than half of all basic research conducted throughout Australia.

Established in 1958, the University was named after prominent Australian Sir John Monash. Over the years, Monash has grown into a community of more than 59,000 students, 15,000 staff and 250,000 alumni.

2.1.2 Research

Our researchers are committed to finding solutions for 21st Century challenges such as climate change, water shortage, cancer, diabetes, obesity and those posed by terrorism.

As set out in the long term vision of Monash 2025, the strategic directions of the University encourages and supports innovative multi-disciplinary research which addresses national and international priorities. The development and maintenance of an excellent research infrastructure capability that meets the needs of researchers and research students will continue to be a priority for Monash.  Monash has 95 research centres and institutes and is involved with 17 cooperative Research Centres.  More than 2400 academic staff publish some 5000 research works annually.

2.2 About Monash Graduate Education

The Monash Graduate Education (MGE) administers the Doctor of Psychology and a wide range of other doctoral programs, in addition to coordinating the university's postgraduate research training activities and research scholarships.  MIGR coordinates the exPERT seminar and workshop series.

2.2.1 The Monash Institute of Graduate Research Committee

Many matters must be referred to the Faculty Research Degrees Committee before transmission to the Research Steering Committee of the University. This latter committee is the body responsible for administering the Doctorate Regulations. It has final responsibility for approving admission to HDR candidature and for such matters as variations to candidature, questions of supervision, progress, submission and examination of theses. The committee also deals with the allocation of scholarships, awards and grants to graduate students.

2.2.2 Handbook for Doctoral Degrees

The Handbook for Doctoral Degrees is designed to assist candidates, supervisors and administrators with the regulations, procedures and protocols of doctoral programs at Monash University.  Candidates and their Supervisors are advised that changes to these regulations occur periodically and that both candidates and their Supervisors are responsible for reviewing these changes as listed on the MIGR website.  Please ensure that you and your Supervisor refer to this handbook at the start of each year and use it as a source of information throughout the year if you have queries relating to course policies and procedures. The Handbook is available on the web at https://www.monash.edu/graduate-research/faqs-and-resources

2.3 Faculty of Medicine, Nursing & Health Sciences

The Faculty offers the Doctor of Philosophy (PhD), a suite of professional doctorates, the Master of Philosophy (MPhil) and a range of other research masters programs. MIGR manages all doctorates and the MPhil, while the Faculty manages its research masters programs.

The Associate Dean (Research Degrees) is the Faculty representative on the Research Graduate School Committee (RGSC) and approves course applications (and some variations to candidature) at the Faculty level. The Associate Dean is assisted by a Director of Research and Research Degrees and the Research Degrees Office staff members who administer the research degree programs and provide a range of support services.

2.4 About the School of Psychological Sciences

The School of Psychological Sciences spans research from the basic behavioural through to applied health services research, with strengths in cognitive neuroscience and clinical translation.  We combine teaching, research and clinical training in psychology and serve by far the largest number of clinical populations across a diverse range of treatment settings in Melbourne and rural regions.

2.4.1 Course Administration

  • The HDR courses offered by the School of Psychological Sciences and administered by the MIGR. Within the school, HDR programs are monitored by the School Research Degrees Committee and  respective Course Coordinators.
  • The programs are managed by the School’s Postgraduate Studies Office, located on Level 4, Building 17, Clayton campus and can be contacted via hdr.psych@monash.edu.
  • If you have a question relating to the program, please check this guide and the MGE Handbook for Doctoral and MPhil Degrees for information before asking.

2.4.2 Commitees

  • Board of Studies (Clinical Programs only)- takes repsponsibility for monitoring student's progress, ensuring the course meets accreditation guidelines, as well as any student issues, such as changes in
    • to the sequence of coursework or practical training
    • enrolment status
    • research
  • Course Advisory Committee (Clinical Programs only) - advise Board of Studies on such matters as course philosophy, policy, structure, content and administration, as well as review the curriculum from time to time and monitor the effectiveness of the course.
    School Research Degrees Committee (SRDC) - takes responsibility for matters concerning doctoral and research masters students enrolled in the School of Psychological Sciences.
  • Faculty Research Degrees Committee (RDC) - takes responsibility for matters concerning doctoral and research masters students enrolled in the Faculty of Medicine, Nursing and Health Sciences.
  • Monash Research Graduate School Committee (RGSC) - is a university-wide body responsible for advising the Academic Board on all matters of policy relating to doctoral and the MPhil programs as well as research scholarships and awards and the approval of all new research courses and units and amendments to existing programs.

2.5 Additional Policies

2.5.1 Faculty Policies

http://www.med.monash.edu.au/pgrad/research/

2.5.2 MGE & University Policies

http://www.policy.monash.edu/policy-bank/academic/research/index.html

Monash has educational policies, procedures and guidelines, which are designed to ensure that staff and students are aware of the University’s academic standards, and to provide advice on how they might uphold them. You can find Monash’s Education Policies at: http://policy.monash.edu.au/policy-bank/academic/education/index.html

Key educational policies include:

2.6 Professional Registration & Membership

2.6.1 Professional registration with the Psychology Board of Australia

The Psychology Board of Australia (PBA) is part of the Australian Health Practitioner Regulation Agency (AHPRA). You are required to be registered as provisional psychologists with the PBA from the commencement of your Clinical Programs degree.  You are required to remain provisionally registered throughout your degree, regardless of whether or not you are on placement.  Provisional psychologist registration forms are accessible via http://www.psychologyboard.gov.au/Registration/Provisional/Higher-Degree/Forms.aspx

As stated on the PBA website, provisional registration may not be renewed more than twice. Therefore, provisional psychologists who require more than three years (one year initial registration plus two renewals) to complete their higher degree will be required to make a new application for provisional registration before the end of the third year. This will apply to most doctoral higher degree pathway candidates as well as standard higher pathway candidates who undertake a combined Masters and research PhD. It may also apply to candidates who undertake part-time study or take a leave of absence during the course.  The above link allows access to a special form “Application for provisional registration after three years of provisional registration” (ARPP-76) that must be completed in this circumstance. Students must ensure they maintain provisional registration throughout the entirety of their study program. To this end, it is recommended that students submit their “Application for provisional registration after three years of provisional registration” at least 3 months before the expiry of their provisional registration to ensure continuity of registration.

Registration renewals require evidence of current enrolment. Each year, after re-enrolment the University will provide the Psychology Board of Australia with confirmation of your enrolment.

When you have received your registration certificate please upload an electronic copy to your relevant Placement unit on Moodle.

2.6.2 General registration and endorsement with the Psychology Board of Australia 

When you have completed equivalent to a 5th and 6th year of psychology training (all coursework and practicum placements)and have completed a full draft of your thesis, confirmed by your supervisor, then you are eligible to apply for general registration as a Psychologist with the PBA. More information on general registration can be found here: http://www.psychologyboard.gov.au/Registration/General.aspx

As well as completing the AGEN-76 application form for general registration, higher degree students applying for general registration before graduation must have the university complete the Statement of assessment for provisional psychologists (PDEC-76) form.  This process should be undertaken in consultation with the Higher Degrees Research (HDR) Office, research supervisor and course convenor.  All must give approval before the form can be signed. The form needs to be signed by the Head of School or their representative and this is organised through the HDR Office.

Note that if you have not applied for general registration or submitted your thesis by the time your enrolment lapses, your provisional registration will also lapse as current enrolment is a condition of provisional registration. This would mean that you would be unable to directly upgrade to general registration at the time you have completed a full draft of your thesis. Instead, you would need to wait until your thesis is passed and you have graduated before applying for general registration. You would also be unable to do any paid clinical work outside of your placement (which you can currently do as long as you abide by the "Policy on working in addition to placements" which can be found here: http://www.psychologyboard.gov.au/Registration/Provisional/Higher-Degree/Codes-Guidelines-Policies.aspx For these reasons we strongly recommend that you aim to apply for general registration or submit your thesis prior to your candidature lapsing.

After you have gained general registration as a Psychologist, in order to gain an area of practice endorsement as a Clinical Psychologist or Clinical Neuropsychologist, an additional one year of approved supervised, full-time equivalent practice with a Board approved supervisor is required. This supervision would normally be provided within your workplace. For further information, refer to: http://www.psychologyboard.gov.au/Endorsement.aspx

2.6.3 Australian Psychological Society (APS) membership

Students who have completed their fourth year in an undergraduate psychology stream are eligible to become an Associate Member of the APS and an affiliate of the APS College.

Upon completion of the first two years of the Clinical Programs, students are eligible to apply for full membership of the Australian Psychological Society (APS) and Associate Membership of the College of Clinical Psychologists or the College of Clinical Neuropsychologists.  Full membership of the APS however, expires if the student does not complete the degree.

Eligibility for membership of the APS College of Clinical Psychologists and College of Clinical Neuropsychologists is obtained after completing the requirements for gaining an area of practice endorsement with the PBA.

For further information regarding the APS and its various Colleges, please see http://www.psychology.org.au/

2.7 Occupational Health and Safety

All students are expected to familiarise themselves with the University’s OHS website (http://www.adm.monash.edu.au/ohse/index.html) and any policies and procedures relevant to their research project.

OHS Roles & Responsibilities are outlined in the University document OHS Management at Monash University: Structure, Function, Roles and responsibilities.

Each staff member or student at Monash University is responsible for ensuring that his or her own work or study environment and practices reflect high OHS standards in order to protect their own health and safety as well as the health and safety of others. The responsibilities of staff members and students include:

  • complying with OHS policy, procedures and instructions;
  • being familiar with emergency and evacuation procedures and complying with the instructions given by emergency response personnel such as emergency wardens and first aiders;
  • participating in meetings, training and other health and safety activities as required;
  • reporting hazards, near misses, injuries and incidents;
  • using an online risk management process to eliminate or minimise OHS risks where appropriate;
  • using and maintaining safety devices and personal protective equipment correctly;
  • not wilfully or recklessly endangering the health and safety of any person at the workplace.

The School Safety Officer is Lyn Cyrill (Clayton, 18 Innovation Walk).  Lyn is assisted by a number of Site Safety Officers located at the non-campus locations of the School.

2.7.1 OHS Risk Management

This is a compulsory wokrshop for all students that must be completed before commencing data collection. You can register to attend this workshop via the online form available at https://www.monash.edu/staff-development/learning-activities/occupational-health/risk-management-nsca. When prompted for payment the cost centre is M54001 and the fund is 3213542.  Please keep a record of your completion, as you will be required to present this at the time of your confirmation of candidature.

Whilst developing your research project you will need to consider the specific OHS risks that you may encounter during the course of collecting data and writing up your thesis.  These risks, along with the appropriate control measure(s) to minimise risk, will be recorded in your risk assessment documentation.

For the majority of students the processes involved in collection of data will be considered of low risk.  However, each year a small number of students undertake research projects which have much higher risks. Examples include working in the prison setting; collecting human samples such as blood or sputum; working with a specific high-risk patient population; working with laboratory animals; working in a chemical or ‘wet’ lab; collecting data in private homes; etc. The risks need to be clearly identified and discussed with your Supervisor and recorded in your risk assessment.  Your risk assessment will assist you to identify measures which you will need to undertake in order to reduce risk exposure; for example, if you need to be vaccinated for Hepatitis B or require further training in chemical handling.

2.7.2 Ergonomics & manual handling

Students are strongly encouraged to enrol in the workshop Ergonomics & Manual Handling.  This workshop will assist you to set up your workstation and environment so that you might avoid musculosketal disorders.  Details on dates and times is available through the Staff Development webpage (http://www.adm.monash.edu.au/staff-development/ws/ohs/ergonomics.html). When prompted for payment the cost centre is M54001 and the fund is 3213542.

2.7.3 Hazard & incident reporting

As outlined in the University’s “Procedures for hazard and incident reporting, investigation and recording”, each student and staff member must:

  • Ensure that all hazards and incidents in which they are involved or in areas for which they have responsibility are reported as soon as practicable and at least within 30 days of the hazard or incident
  • Ensure their Supervisor, safety or environmental officer, health & safety representative or OH&SE, are made aware of the incident or hazard as appropriate
  • Participate in an investigation of the hazard or incident

Report incidents online: http://www.monash.edu/ohs/reporting

2.8 Further Information

2.8.1 School Resources

Facilities available for students within the School:

  • Students are allowed to borrow a broad range of equipment.  This equipment includes video cameras and recorders, tape recorders, and slide projectors.  To borrow any of these items, email testloan.psych@monash.edu
  • Students will be able to access the school photocopiers.  Photocopying material that directly relates to the course will be free of charge.  The copiers to be used by HDR students are located at the southern end of level 4 and level 6.
  • Students can obtain stationery and resources that pertain to their thesis without charge.  Students should send an email to Chandler Li with their ID number, authcate username and the course they are enrolled in.  Chandler will then assist them to procure these resources through the Clayton store.  A limit of $50 per student per year applies.
  • A host of psychological tests are also available to borrow from the test library.
  • Computer accounts will be assigned to each student at the beginning of the course. Computers are available at several sites.  The computers on the 6th floor, 18 Innovation Walk, are specifically allotted to postgraduate students within the School.

2.8.2 General Office Facilities

The General Office of the school is located on the 4th Floor, 18 Innovation Walk.  In this office you will find pigeon holes of all the staff members where you can leave mail or memos for them.  Internal and external mail boxes are located here.

In the general office you will have a “drop file” allocated to you. These are in the filing cabinets in the office and are organised alphabetically.  Staff will leave messages, forms or work for you here in these drop files.  
On the 6th floor there are a number of lockers that are available to HDR students to leave belongings.  You will be given a key to a locker if you would like one and this can be arranged through Lyn Cyrill, 9905 3939.

2.8.3 Monash Postgraduate Association Inc. (MPA)

The Monash Postgraduate Association Inc. (MPA) is the representative body for all research and coursework postgraduate students enrolled through Monash University's Victorian campuses.

2.8.4 Student Service Centre

The University provides many different kinds of support services for you. To see the range of services available go to www.monash.edu.au/students

Students who have a disability or medical condition are welcome to contact the Equity & Diversity Centre to discuss academic support services. Disability Liaison Officers (DLOs) visit all Victorian campuses on a regular basis.

2.8.5 Libraries

The Monash University Library provides a range of services and resources that enable you to save time and be more effective in your learning and research. Go to http://www.lib.monash.edu.au or the library tab in my.monash portal for more information.

Hopefully, you will use the library facilities extensively.  Several libraries are located on the Clayton campus.  The libraries that you are likely to use are the

Students are also recommended to utilise the library located at the Monash Medical Centre, Clayton Road.  This library houses an extensive collection of clinical books and journals.  Furthermore, you can freely use the libraries at the other campuses of Monash University.  Finally, students can join the CAVAL scheme, which allows you to borrow books in libraries that are located at other institutions.  For more information about these services, visit the enquiries desk at any one of the Monash libraries.

Postgraduate students are granted special library privileges.  Brochures that specify these rights can be found in all of the libraries.

2.8.6 Professional Behaviour for Clinical Programs candidates

It is expected that you will apply the skills and knowledge you learn during the course in a professional and ethical manner in your work environment. As such, you should familiarise yourself and act in accordance with the Code of Ethics published by the Australian Psychological Society and the Health Practitioner Regulation National Law Act 2009 published by the Psychology Board of Australia.

For certain components of the course, students will need to travel beyond the boundaries of the University.  When attending venues outside Monash University, students are requested to dress in a professional manner.  Psychologists work with clients who can be emotionally vulnerable, who may have difficulties understanding interpersonal boundaries, who may be cognitively impaired or who may even be psychotic.  You must always consider how your attire can be interpreted by your clients.  Avoid wearing revealing clothing like low cut or see-through tops, short skirts, or overly casual attire like shorts, jeans, and runners.  Sometimes you can be dressed too formally for a particular setting also.

Many hospitals have dress policies and you need to be aware of these.  The best thing to do is ask your Supervisor about the dress code at the beginning of placement, as some venues will have a more formal dress code than others.  For more information about professional conduct while on placements, please see the Placement Section.  If you have issues in this area and need someone with whom to discuss it, please talk to the Placement Coordinator.

2.8.7 Paid work for Clinical Programs candidates

The Clinical Programs course will demand a considerable amount of time and effort.  During the first two years of this course, the amount of paid work that students can undertake is thus restricted.  Specifically, students are not permitted to work more than 15 hours per week on average.  Further restrictions may apply to scholarship holders (usually 8 hours per week only are allowed).  Up to a maximum of six hours on average of this employment may be undertaken during normal working hours (9 am to 5 pm, Mondays to Fridays). However, this may be extended to a maximum of eight hours if the employment is limited to one week day.  The candidate’s Supervisor(s) must be satisfied that any part-time work undertaken does not interfere with the candidate’s study program and progress.

After the first two years, however, students will be permitted to complete the course part time.  During this time, these students will be allowed to undertake additional paid work.

2.8.8 Guidelines for the disclosure of personal student information to the Clinical Programs Board of Studies

From time to time Clinical Programs students choose to discuss personal, sensitive, or health matters (e.g., medical, family, or emotional concerns) with their research supervisors and/or other academic staff members. The staff member should handle this information in accordance with the provisions of the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic), and in accordance with Monash University privacy procedures. These privacy procedures allow for the disclosure of such information if the matter will put the student or others at risk of adverse events, as also outlined in the Student Privacy Collection Statement.

This information would also need to be disclosed to the relevant Clinical Programs Board of Studies under the following circumstances:
*    If the personal matter is likely to result in significant delays to progress in coursework, placements, and/or research
*    If the student requests or needs to take extended leave a result of the matters discussed

Under these circumstances, the staff member should advise the student that the matter will be raised at a Board of Studies meeting, in order to discuss the best ways to help support the student. Disclosure is limited to members of the Board of Studies, and full details of the matter will only be disclosed if it is necessary. Any suggestions or actions arising from the Board of Studies will be communicated directly back to the student.

2.8.9 Transport and parking

Clayton Campus information is available here.

Content maintained by: hdr.psych@monash.edu

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