Course Management Procedure

Parent Policy

Course Management Policy


This procedure outlines the responsibilities,  processes and structures for responsible course management in the Faculty of Medicine, Nursing and Health Sciences. It should be interpreted within, and  adapted to, the context of each course.

Course Advisory Board
The Course Advisory Board (CAB) will provide an opportunity for the course to  engage with its relevant industry, professional accrediting bodies and  employers. It will advise the Course Management Committee on various aspects of  the course including:

  • The relevance of the  curriculum to the workplace in Australia and overseas
  • Employer's perspective  on the strengths and weaknesses of the course;
  • Strategies for the  incorporation of new developments in the workplace into the curriculum
  • Strategies for  improving the recruitment of local and international students

Strategies for improving  relations with relevant professional bodies

CAB will be chaired by a non-faculty member appointed by the Deputy Dean (Education) with administrative support provided by the course administrative  structure.
Membership will vary from course to course but a minimum membership is:

  • Course convenor
  • Associate Dean (ex  officio)
  • A member of the Course  Management Committee
  • A graduate of the  course
  • A representative of at  least one appropriate professional organisation
  • At least one  representative from industry, research and employer organisations

Other stakeholders may include:

  • Members of government and  professional accreditation bodies
  • University  administration
  • Faculty administration
  • Clinical teaching  institutions

Membership Tenure
Three years

Meeting and Reporting
CAB will meet at least once each year and report in writing through Coursework,  Admissions and Program Committee to Faculty Executive.

Course Convenor

Course Management Committees (CMC)

The CMC has specific responsibility for ensuring that:

  • The course learning  outcomes are relevant and appropriate.
  • The teaching is  appropriately aligned with the learning outcomes.
  • Appropriate assessment  methods are utilised to match the learning outcomes of the course.
  • Appropriate monitoring  and evaluation methods are established.
  • Learning outcomes are  regularly reviewed to ensure currency and relevance.

The CMC will also:

  • be responsible for the  approval of major and minor changes to the existing course and units and their  submission to Coursework, Admissions and Program Committee;
  • be responsible for  development of new honours programs;
  • be responsible for the  implementation of the Monash quality cycle "Plan - Act - Evaluate -  Improve" within the course. This includes planning and undertaking course  reviews, responding to student evaluation and other reports as per University  requirements.

CMC will be chaired by the course convenor.
Membership of CMC will consist of:

  • The year level and  unit level committee chairs for each of the degree (including honours where  applicable)
  • Heads of  Schools/Departments (or nominee) of those Schools/Departments that contribute  significantly to the program
    • A student  representative* from each year of the course
    • Interfaculty  representatives as appropriate
    • The appropriate  Associate Dean (ex officio) or nominee
    • Other members who may  be nominated by the committee e.g. international student adviser, education  experts.

Meeting and Reporting
CMC will meet at least two times per year and report in writing through Coursework, Admissions and Program Committee to Faculty Executive.

Course Convenor
Chair of School Education Committee

Year Level Committees
Each course will establish a Year Level Committee to manage each year level of  the course. For courses that have relatively small enrolments or where the  teaching mode changes across the course it may be relevant to combine some year  committees. For postgraduate courses the principles of year level committees  should be considered and adopted as part of CMC practices. Year level  committees have the primary role and responsibility in course management,  although the course management committee and course convenor have ultimate  responsibility. It will be responsible for management of a given year of a  course, the organisation and co-ordination of teaching, monitoring assessment  and co-ordination of the evaluation process.

The year level committees have specific  responsibility for ensuring that:

  • The year is managed  effectively
  • The learning outcomes  of the year are appropriate and consistent with the course learning outcomes,  and are reviewed annually
  • The methods of  teaching are appropriate and match the learning outcomes
  • The assessment  procedures are appropriate, consistent with Faculty assessment policy, and  aligned with the learning outcomes
  • Appropriate evaluation  processes are in place

The Chair for each year level of the course is appointed by the CMC Membership  of a year level committee will consist of a minimum of:

  • The unit convenors for  that year level of the course
  • Two student  representatives
  • Course Convenor (ex  officio)
  • Other nominated  members

Meeting and Reporting
The timing and frequency of meetings of year level committees should be flexible. However, a minimum of two meetings per year is required in order that  they can report appropriately to their CMC. The committee will report in  writing to each meeting of the CMC.
The report will include comments on:

  • The organisation and  co-ordination of the teaching for that year level
  • Assessment outcomes  across the year
  • Co-ordination of the  evaluation process
  • Any other matters of  importance

Course Convenor
Unit Coordinator

Unit Committees
This committee exists to co-ordinate the delivery of the unit and ensure  communication and consistency between different staff (including sessional  staff) participating in teaching and administration of the unit.
The Unit Committee is responsible for:

  • Ensuring that the  content is aligned with the learning outcomes
  • Ensuring that the  teaching methods are appropriate and aligned with the learning outcomes
  • Alignment of unit  assessments with the learning outcomes
  • Approval of  examination papers prior to their submission to the year committee
  • Development of  examination questions
  • Implementation of  cross-marking of assignments where appropriate
  • Identifying areas for  improvement.

The Unit Committee will be chaired by the Unit coordinator who is appointed by  the Year level committee in consultation with the appropriate Head of  Department / Head of School.
Membership normally consist of:

  • Chief examiner
  • Those staff teaching  in the unit or, if the number of staff is large, representatives will be based  on discipline / Faculty / Department / School

Meeting and Reporting
Frequency of meetings should be flexible but it a minimum of two meetings is  required for a unit that is delivered in a single semester. The committee will  report to year level committee.

Chief Examiner

Content Enquiries

Refer to Faculty guidelines  for student representation in committees.