Course Management Procedure
Course Management Policy
This procedure outlines the responsibilities, processes and structures for responsible course management in the Faculty of Medicine, Nursing and Health Sciences. It should be interpreted within, and adapted to, the context of each course.
Course Advisory Board
The Course Advisory Board (CAB) will provide an opportunity for the course to engage with its relevant industry, professional accrediting bodies and employers. It will advise the Course Management Committee on various aspects of the course including:
- The relevance of the curriculum to the workplace in Australia and overseas
- Employer's perspective on the strengths and weaknesses of the course;
- Strategies for the incorporation of new developments in the workplace into the curriculum
- Strategies for improving the recruitment of local and international students
Strategies for improving relations with relevant professional bodies
CAB will be chaired by a non-faculty member appointed by the Deputy Dean (Education) with administrative support provided by the course administrative structure.
Membership will vary from course to course but a minimum membership is:
- Course convenor
- Associate Dean (ex officio)
- A member of the Course Management Committee
- A graduate of the course
- A representative of at least one appropriate professional organisation
- At least one representative from industry, research and employer organisations
Other stakeholders may include:
- Members of government and professional accreditation bodies
- University administration
- Faculty administration
- Clinical teaching institutions
Meeting and Reporting
CAB will meet at least once each year and report in writing through Coursework, Admissions and Program Committee to Faculty Executive.
Course Management Committees (CMC)
The CMC has specific responsibility for ensuring that:
- The course learning outcomes are relevant and appropriate.
- The teaching is appropriately aligned with the learning outcomes.
- Appropriate assessment methods are utilised to match the learning outcomes of the course.
- Appropriate monitoring and evaluation methods are established.
- Learning outcomes are regularly reviewed to ensure currency and relevance.
The CMC will also:
- be responsible for the approval of major and minor changes to the existing course and units and their submission to Coursework, Admissions and Program Committee;
- be responsible for development of new honours programs;
- be responsible for the implementation of the Monash quality cycle "Plan - Act - Evaluate - Improve" within the course. This includes planning and undertaking course reviews, responding to student evaluation and other reports as per University requirements.
CMC will be chaired by the course convenor.
Membership of CMC will consist of:
- The year level and unit level committee chairs for each of the degree (including honours where applicable)
- Heads of Schools/Departments (or nominee) of those Schools/Departments that contribute significantly to the program
- A student representative* from each year of the course
- Interfaculty representatives as appropriate
- The appropriate Associate Dean (ex officio) or nominee
- Other members who may be nominated by the committee e.g. international student adviser, education experts.
Meeting and Reporting
CMC will meet at least two times per year and report in writing through Coursework, Admissions and Program Committee to Faculty Executive.
Chair of School Education Committee
Year Level Committees
Each course will establish a Year Level Committee to manage each year level of the course. For courses that have relatively small enrolments or where the teaching mode changes across the course it may be relevant to combine some year committees. For postgraduate courses the principles of year level committees should be considered and adopted as part of CMC practices. Year level committees have the primary role and responsibility in course management, although the course management committee and course convenor have ultimate responsibility. It will be responsible for management of a given year of a course, the organisation and co-ordination of teaching, monitoring assessment and co-ordination of the evaluation process.
The year level committees have specific responsibility for ensuring that:
- The year is managed effectively
- The learning outcomes of the year are appropriate and consistent with the course learning outcomes, and are reviewed annually
- The methods of teaching are appropriate and match the learning outcomes
- The assessment procedures are appropriate, consistent with Faculty assessment policy, and aligned with the learning outcomes
- Appropriate evaluation processes are in place
The Chair for each year level of the course is appointed by the CMC Membership of a year level committee will consist of a minimum of:
- The unit convenors for that year level of the course
- Two student representatives
- Course Convenor (ex officio)
- Other nominated members
Meeting and Reporting
The timing and frequency of meetings of year level committees should be flexible. However, a minimum of two meetings per year is required in order that they can report appropriately to their CMC. The committee will report in writing to each meeting of the CMC.
The report will include comments on:
- The organisation and co-ordination of the teaching for that year level
- Assessment outcomes across the year
- Co-ordination of the evaluation process
- Any other matters of importance
This committee exists to co-ordinate the delivery of the unit and ensure communication and consistency between different staff (including sessional staff) participating in teaching and administration of the unit.
The Unit Committee is responsible for:
- Ensuring that the content is aligned with the learning outcomes
- Ensuring that the teaching methods are appropriate and aligned with the learning outcomes
- Alignment of unit assessments with the learning outcomes
- Approval of examination papers prior to their submission to the year committee
- Development of examination questions
- Implementation of cross-marking of assignments where appropriate
- Identifying areas for improvement.
The Unit Committee will be chaired by the Unit coordinator who is appointed by the Year level committee in consultation with the appropriate Head of Department / Head of School.
Membership normally consist of:
- Chief examiner
- Those staff teaching in the unit or, if the number of staff is large, representatives will be based on discipline / Faculty / Department / School
Meeting and Reporting
Frequency of meetings should be flexible but it a minimum of two meetings is required for a unit that is delivered in a single semester. The committee will report to year level committee.
Refer to Faculty guidelines for student representation in committees.