Academic Progress Intervention Strategy Procedures

Purpose
The purpose of the procedure is to ensure that all coursework students enrolled in the Faculty of Medicine, Nursing and Health Sciences have their course progression monitored over an academic year and where appropriate have an intervention strategy applied.

Scope
This policy applies to all undergraduate and postgraduate coursework degrees managed by the Faculty of Medicine, Nursing and Health Sciences.

Definitions
Academic Support Meeting: A face-to-face meeting between a staff member and a student to discuss academic progress issues.
Early Warning Letter: Sent to students who have failed 50% or more of their enrolled units after the completion of each study period.
Mid Year Intervention Letter: Sent to students who commenced their studies mid-year, have completed two semesters of study and have failed 50% or more of their enrolled units.
Standard Semester: Refers to either Semester one or Semester two which are the main two teaching periods when the majority of university teaching occurs.

Actions
Early Warning
All coursework students who fail 50% or more of their enrolled units in a standard semester, or 50% over two standard semesters, will be identified and sent a warning letter or email that includes referrals to course staff and other academic/personal support options. This can occur both mid-year, and at the end of year for students who have not already been referred on to the Academic Progress Committee.

Mid-year intervention
Students who commenced their studies mid-year will have their progression reviewed before they have completed three semesters of study. This review must be implemented (as a minimum,) after semester one (mid year) for students who:
* commenced mid-year in the previous year and
* have completed two semesters of study and
* have failed 50% or more of their enrolment.

Students may be asked to meet with their course convenors to discuss their progress at the discretion of their school or department. The rationale for this meeting is to:
* help the student identify difficulties that are affecting their academic progress, whether these are academic or other difficulties
* inform the student of support services that are available or where he/she can turn for further advice
* refer the student on to a specific service or person for further support or advice

Other preventative measures recommended to students are:
* Contacting the course convenor, unit coordinator, lecturer or tutor to discuss study difficulties. These staff members can assist students in identifying problem areas and explore the options available to students in that course.
* University Language and Learning Services can assist students with study methods, language skills and work presentation http://www.monash.edu.au/lls/llonline/
* Seeking assistance from the University Counselling Service if students think personal or other issues, eg. motivation, adjustment or self-confidence, may be affecting achievement in their course. http://www.adm.monash.edu.au/commserv/
* Accessing the Community Services website to find out first hand what to expect if asked attend a hearing and how to prepare for such a meeting. http://www.adm.monash.edu.au/community-services/academicprogress/

Responsibility for implementation
Dean
Deputy Dean, Education
Heads of School/Department
Faculty Director
Director, Academic Programs
Secretary, Academic Progress Committee
Course convenors
Course administrators
Key Stakeholders
Dean
Deputy Dean, Education
Heads of School/Department
Faculty Director
Director, Academic Programs
Faculty Secretariat
Course convenors
Course administrators

Procedure status

New

Date Effective
July 2012

Records Management

Archived records will be retained in accordance with Monash University Local Record Disposal Authority.

Related documents
http://www.med.monash.edu.au/current/academic-progress-intervention-guidelines.html
http://www.policy.monash.edu.au/policy-bank/academic/education/conduct/academicprogress-intervention-strategy-procedures.html

Author
Catherine Barnett