Influenza Immunisation Program for Staff

Get Vaccinated against Influenza!

Flu season is just around the corner, and we’re doing our part to keep staff healthy and flu-free as the colder months approach.

Commonly known as ‘the flu’, influenza is a highly contagious disease that can be serious and debilitating. Monash is providing quadrivalent vaccine protection from four strains of influenza virus (2 strains of Influenza A and 2 strains of Influenza B).

This flu season, for the first time we are offering a quadrivalent flu vaccination for staff >65 years.

We are still running our flu vaccinations sessions on our campuses.  We understand that there may be concerns from staff about returning to campus when they are already working from home.  We recommend coming to campus for your flu vaccination for the following reasons:

  • HealthWatch Australia (HWA), our flu program provider, has put in place additional administrative controls:
    • Vaccinators will wear masks and gloves at all vaccination sessions
    • HWA will not accept unregistered staff members (walk-ins) for vaccination as they have done in previous years
    • Extra session facilitators will be present to ensuring social distancing measures are maintained and redirect unregistered staff members (walk-ins)
    • Staff will be asked to bring their own pens to sign their consent form at their booked session.  If staff do not bring in their own pen, HWA vaccinators will sign the consent form on behalf of the staff member
    • HWA will not be distributing lolly pops after your vaccination
  • Sessions will be held in uncrowded environments where there is adequate space and appropriate infection control measures to ensure you are in a safe environment per government social distancing recommendations.
  • Providing sessions at Monash will relieve the burden on GPs, pharmacies and other providers of the flu vaccination while healthcare resources are overstretched.

Who can get immunised at Monash University?

  • Deans and Executive Directors who agree to fund the program for their staff and/or relevant students (as advised by the faculty) will firstly nominate a "Flu Immunisation Coordinator" for their areas.
  • The "Flu Immunisation Coordinator" will be forwarding information to staff about the program, including information on how to register for the immunisation.
  • This year, all those who register for the immunisation will have to authcate into the system before being taken to the external registration page.
  • We ask that staff who are currently working from home book their flu vaccination from week two of the program onwards to allow essential services staff access to the vaccine in week one.

NOTE:  If your faculty or division is not on the list of participating entities, you will not be able to register for the immunisation.

Over 65s

People aged 65 years and over are at higher risk of serious complications from the flu and should get the flu vaccine every year.

The National Immunisation Program (NIP) provides free flu vaccinations for people aged 65 years and over. In 2020, there will be a government funded flu vaccination that will be available to all members of the community who are 65 years and older. This year's vaccine for the >65 group is quadrivalent so it covers four strains of the flu (two influenza A strains and two influenza B strain) just as with all other flu vaccines available in 2020.  However, this adjuvanted vaccine is specifically designed to create a greater immune response in those aged 65 years and older.

Health Watch Australia has been given approval from the Department of Health to administer the Government funded vaccine to all eligible staff members at Monash University who are over 65. The only requirement from the Department of Health is that we obtain the full name and Medicare number from each participant in order for us to register the Government funded vaccine with the Australian Immunisation Register.

If you would like to receive this vaccine and fit the criteria, and you are a staff member in a faculty or division participating in the program, you will be able to book via the booking system when it becomes available.  Please be sure to provide your Medicare number when booking and bring your Medicare card to the session.

How to book your appointment

  1. You will receive an email with instruction from your "Flu Immunisation Coordinator" or OH&S directly.
  2. The email will have a link to the Health Watch Australia online booking system.
  3. Participants will be required to sign in through Okta and will be required to present their ID card at the time of their appointment.
  4. Participants MUST bring their own pen to sign in their attendance.
  5. You MUST book online to ensure your registration is recorded and to secure a time and venue that is convenient to you.


  1. Online registrations will close each day at 5pm.
  2. If your name is not on the booking list on the day you turn up for your immunisation, you will not be immunised.
  3. This year, Monash University will NOT accept any WALK-INS.

Some facts about the flu!

  • Influenza is a potentially fatal disease that is estimated to cause more deaths than accidents on roads.
  • Between 5% and 20% of the Australian population may be infected with influenza each year.
  • Vaccination is the single most effective way of protecting yourself against influenza infection.
  • Hand washing, covering your cough or sneeze as well as practising personal hygiene, such as trying not to touch your mouth or nose are also important preventative measures.
  • Follow these healthy habits and view these useful health and hygiene resources to potentially avoid influenza.

Further Information

Learn more about the quadrivalent influenza vaccine on the Immunise Australia Program website.

More information on the influenza is available from the Questions and Answers information sheet and the Better Health Channel website.

Contact in OHS