Use Microsoft Teams for study groups
Online collaboration relies on the effective use of digital tools. Monash students have access to a range of online collaboration and communication tools, such as Google Apps and Zoom. Microsoft Teams (often referred to simply as ‘Teams’) is another digital tool you may encounter. You could be required to use Teams for a teamwork project in one of your units, or you might choose to use it for your own collaboration purpose (e.g. organising a study group).
Microsoft Teams can be used to communicate via team meetings with video/audio, share screens, collaborate on a whiteboard, participate in discussions, and share files. It also supports the integration of many external web apps and tools. Your teaching staff will provide guidance on how Teams will be used in particular units.
5 tips to get started with Teams View
To start using Teams, visit the Microsoft Teams website and enter your Monash email address. You will be prompted to sign in using your Monash account details. (All Monash staff and students should have access to Teams as part of the Microsoft Office 365 suite. If you encounter technical issues, seek help from eSolutions, or ask your teaching staff for guidance.)
Install the Microsoft Teams app on your computer if possible, because it offers more features than the browser version.
Create your team and add members (see instructions below).
Choose a mode of communication within Teams that works best for your team's purpose, project or task. For example, using chat or setting up channels. Read below for advice on communicating in the chat and channels modes.
Whichever communication mode you use in Teams, remember to follow the community guidelines set up by your facilitators.
How to create and manage teams
- Select the 'Teams' menu on the Apps bar (left hand side) and make sure you can see all of your teams.
- Select the 'Join or create team' button in the top right corner.
- Click on the 'Create team' button.
- Choose the 'Other' option to create a team with your peers.
- Give your team a name and make sure Privacy is set to the default option of 'Private - Only team owners can add members'. If you like, you can also add an optional description for your team. Click 'Next' when ready.
- You will be prompted to add members to this new team. Start typing each name or Monash email address until you see the person you want to add in the drop-down menu. Select the name and click 'Add'. Alternatively, you can skip this step and add members later.
- Repeat step 6 until you have added all your team members.
- Click 'Close' to finish the setup.
The '...' (more options) icon next to each team in the Teams section allows you to manage the team and its members.
To add members:
- choose 'Add members'
- search for each person you want to add by their name or Monash email address. (You can search for and add all the members at once.)
- Click 'Close' when finished.
Note: If you are not a team owner, you can send a request, and the team owner will accept or deny it.
For other team member management, go to '...' (more options) and choose 'Manage team'.
In the 'Members' tab, you can add and remove members, and change member types.
- Add new members by using the 'Add member' button.
- Remove members by clicking the 'X' icon next to their names, which appear in the 'Members and guests' section.
You can leave the current team by selecting the 'Leave the team' option in the '...' (more options) menu. You will see a warning message asking you to confirm this action.
Note: If you are the owner of a team, you are also able to change the member types of your team members. You will not be able to leave a team if you are the owner. To leave a team in this case, you would need to give the ownership of the team to another team member before you could leave the team.