eExams with online supervision
Your eExams may be supervised online depending on the assessment objectives, and whether it’s necessary to ensure academic integrity.
Our eExams with supervision are conducted by Monash-trained staff through our online supervision platform – Monash eVigilation.
How it works
After you log into the eAssessment platform, you’ll need to complete an online check-in process before you can start your eExam.
Click the Join Supervisor button and follow the on-screen prompts to share your webcam, microphone, speakers and screen. You’ll also need to hold your photo ID up to the webcam so we can verify your identity. If you’re sitting your supervised eExam from home, you may be required to photograph and upload images of your exam space to ensure you’re working under exam conditions (you’ll be prompted on-screen if this is required).
Once you start your exam, you and your use of the applications on your computer will be video recorded. We’ll also be notified if anything unusual happens during your exam (for example, if you unexpectedly move away from your computer).
During your eExam, your Monash supervisor will have their webcam and microphone switched off, so you won’t see or hear them. If you want to speak to your online supervisor, click the Raise hand button and they’ll attend to you as soon as they can. You won’t be aware of other students being supervised, and they won’t be aware of you.
For detailed instructions for what you’ll need for a supervised exam and what to expect on the day, check our on-campus eExams and off-campus eExams pages. It’s also a good idea to take a look at the device and system specifications.
Privacy and security
Monash has designed and built its own eAssessment software platform, which includes a supervision function (Monash eVigilation), to supervise online assessments. Monash eVigilation meets the University’s educational standards, including the ability to conduct authentic assessment and maintain academic integrity at scale.
Monash is continually assessing and advising on the security and data protection and privacy aspects of online supervision to ensure the University is meeting its security, data protection, and privacy obligations while ensuring the maintenance of academic integrity.
If your eExam is supervised by a Monash staff member online, your entire exam session will be recorded through your webcam using screen capture technology.
What information we collect
Each time you sit an online eExam with supervision, we may also do the following:
- ask you to use your smartphone and a Monash-developed web app to take a series of photographs of your exam environment to ensure you’ve set up your location according to our exam rules
- take video screen captures of your computer and your eExam responses
- take and analyse video and audio recordings of you and any written interactions with your supervisor from the time you connect with your Monash supervisor until the supervisor ends your exam session
- take a video recording of any handwritten exam responses
- take video recordings of you within your Monash campus exam location.
How the information is used
If your eExam is supervised online, where any of our monitoring identifies a suspected breach of exam conditions or an issue that prevented you from completing your exam, footage of your exam session and session logs may be referred to a Monash faculty administrator for investigation.
How we store and protect your information
All Monash eVigilation recordings and personal information are stored securely and entirely within Monash infrastructure. All data is securely stored within Australia only (just as it is when you sit for an exam in a Monash venue). Only authorised Monash staff have access to these recordings after your exam, and a strict process ensures they can use the information only for the purposes of investigating academic integrity matters and in accordance with Monash’s record-keeping obligations for examinations and assessments.
As usual, we require multi-factor authentication (MFA) when you log into eExams. MFA helps keep your personal information private and secure by requiring both a password and another means (factor) to verify your identity when you log in.
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