Changing your caregiver and accommodation arrangements

If you’re under 18 years and you wish to change your caregiver or accommodation arrangements, you must have them approved.

Before enrolment

To get approval, contact us by:

Email: scenquiries@monash.edu
Phone: +61 3 9903 4788

We will provide you with the necessary forms and advice on how to apply for approval.

After enrolment

If you have enrolled with Monash and want to change any of the arrangements outlined below, you must seek approval first or you will be in breach of your student visa.

The University is obliged to notify the Department of Immigration and Border Protection of any changes of your caregiver and accommodation arrangements.

Change of accommodation only

For approval to change your accommodation:

  1. email us at iss@monash.edu to meet with an International Student Engagement officer
  2. we will provide you with the required Monash form and notify you of the outcome
  3. if approved, you can move into your approved accommodation and we will update your Confirmation of Appropriate Accommodation and Welfare (CAAW) letter.

Change of caregiver to a parent, custodian or eligible relative

To get approval to change your caregiver arrangements to a parent, custodian or eligible relative:

  1. email us at iss@monash.edu to meet with an International Student Engagement officer
  2. we will provide you with the required Monash form and help you lodge it
  3. download and complete Form 157N: Nomination of a student guardian, from the Department of Home Affairs website
  4. when you receive a decision from the Department of Immigration and Border Protection (DIBP), contact an International Student Engagement Officer so you can arrange to provide evidence of the decision
  5. if approved, your caregiver arrangements can be changed and your Confirmation of Appropriate Accommodation and Welfare letter will be cancelled as it's no longer required.

Change of caregiver to Monash College Guardianship Service

For approval to change your previously approved caregiver arrangements to one with the Monash College Guardianship Service:

  1. email us at iss@monash.edu to meet with an International Student Engagement officer
  2. we will help you to:
    • contact the Monash College Under 18 Guardianship Service to make arrangements for a guardian and
    • submit the required form
    • communicate with the Department of Immigration and Border Protection about the changes
  3. if approved, your caregiver arrangements can be changed and we will update or create a Confirmation of Appropriate Accommodation and Welfare letter.

Approval for overnight excursions and travel

Under 18s must also have approval to attend overnight camps or excursions and also to travel and stay in other accommodation for longer than two nights.

You can apply for approval using the forms below:

Got a question? Monash Connect can help