Attending an Academic Progress Committee Hearing

If you responded to the Notice of Hearing letter saying you will attend a hearing, you'll be sent a Details of Hearing letter, with at least seven days' notice. You should start preparing as soon as possible.

Prepare for the hearing

Prepare your case

The Committee is likely to ask you about the following issues. It's good to prepare for these questions and have your answers written down.

Poor performance
Why did you do so poorly? What challenges were you facing? What issues interfered with your study?

Study habits
How many hours did you study each week? Did you go to all your lectures and tutes? Did you hand in all your assignments? Were you part of a study group?

Paid work or other commitments
How many hours did you spend doing paid work? What other activities took you away from study? Are you involved in any extra-curricular activities such as volunteering? (Successful students usually have a good balance of activities.)

Efforts to overcome your problems
What steps have you taken during the year? Did you talk to your course adviser, lecturer or tutor? If not, why not? Did you see a learning skills adviser, a counsellor or anyone else for advice?

It's important to be open and honest. The Committee sees many students, and they are sympathetic and understanding.

Prepare yourself

You might feel nervous or uncertain, so it will help if you:

  • think about how you'll make your presentation
  • practise what you will say
  • talk to a counsellor if you need some advice on managing your emotions
  • bring copies of any supporting documents.

You can bring someone to support you during the hearing. This can be a friend or family member, a counsellor, a student rights officer or Monash staff member.

If you want to bring someone with legal qualifications, you need to give the Committee five days' notice.

How the Committee works

Committee members

The committee is made up of:

  • the Chairperson – an academic
  • two to four faculty academics, including one from your department
  • one student union representative, to make sure the process is fair
  • one or two faculty administration staff
  • sometimes a counsellor who can advise the Committee
  • sometimes a special faculty representative.

Information the Committee will have

Before your hearing, the Committee will have access to:

  • your written reply to the Notice of Hearing
  • your academic record (a transcript of all your results)
  • details of any conditions you have already been asked to meet
  • other relevant information from your central file.

You're welcome to see this information before the hearing, but you must give your faculty two days' notice.

How the hearing works

You sit at a conference table with the Committee. The chairperson introduces everyone, makes sure you understand why you're there, and checks you're happy with the people chosen for the Committee.

You will get to present your case, and Committee members will ask you questions. All information is treated as confidential.

You'll then wait outside while the Committee makes its decision.

The Committee can decide to:

  • Take no further action because you've shown you have a plan to improve your results
  • Let you continue your studies under certain conditions (conditional enrolment). They often arrange for someone to help or mentor you.
  • Exclude you from your course or faculty.

See Reflecting on the Committee's decision.

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