Nomination and selection

After you apply

After you submit your application to Monash Abroad you will receive an acknowledgement that Monash Abroad has received your application. This will come one to two weeks after the application deadline.

Nomination process

The exchange program is very popular among Monash students, so it can be competitive to get a nomination to some universities, especially in English-speaking countries. This means that not all students will be nominated to their first preference university. When assessing applications Monash Abroad coordinators take into consideration your grades and your statement of purpose. Your academic referees will be contacted in cases of uncertainty or if your host university requires a reference letter.

Getting your first preference

If you are nominated to your first preference university you will receive an email from your Monash Abroad coordinator about six to eight weeks after the application deadline. The email will include instructions for completing the host university application.

Getting your second preference or alternative

If you are not nominated to your first preference, your Monash Abroad coordinator will do their best to consider you for your second preference. Before they nominate you for your second preference they will contact you to confirm that you still want to apply to that university. In some cases, especially with the US or UK, the coordinator might give you options of universities that are still available if your second preference is no longer available to you.

Once a suitable alternative university is identified, you will receive a conditional nomination. You will need to create a new Study Plan and have it assessed and approved by your faculty/ies. You'll progress through the application process as you normally would, but nothing is confirmed until you have received a fully approved Study Plan from your faculty/ies.

Host university selection

All students going on exchange must apply to the partner university as well as to Monash Abroad. Instructions for completing the application, including requirements, will be included in your nomination email from Monash Abroad. Pay attention to application deadlines as they are strict and if you miss the deadline you might lose your spot to the partner university.

Research whether the partner university you are applying to requires a letter of reference as you will want to organise that as soon as possible. Other items you may need to collect are a certified bank statement, proof of language ability, an official Monash transcript and medical forms.

You are not fully approved to go on exchange until you receive an acceptance letter from the partner university. This can come about one to three months after you submit your partner university application, so patience is important during this stage.

Most partner university offer letters are sent to Monash Abroad, but if it goes directly to you be sure to share it with your Monash Abroad coordinator. Once they receive the acceptance letter the coordinator will send you an acceptance email that is needed in order to enrol in exchange units at your faculty.

After acceptance

After you are accepted to your host university you can make travel arrangements and start preparing for your exciting semester or year overseas. You will need to attend the pre-departure orientation where you will get to meet other students going on exchange and learn important information to help you prepare. Don’t forget, you will also need to enrol in exchange units at your faculty, some faculties invite you to come in at a special time to do this.