Nomination and selection
After you submit your application
After you submit your application to Monash Abroad, you will receive an automated email from the Monash Abroad Portal confirming that you have submitted your application. Your application will go through two rounds of assessment; firstly, to confirm that you meet Monash Abroad's minimum eligibility requirements and secondly, to confirm that the proposed units in your study plan can be approved by your faculty/ies. Once these are both confirmed, you will progress to the next stage of assessment.
The exchange program is very popular among Monash students, so it can be competitive to get a nomination to some universities, especially in English-speaking countries. This means that not all students will be nominated to their first preference university. When assessing applications Monash Abroad coordinators take into consideration your grades and your statement of purpose.
Getting your first preference host institution
If you are nominated to your first preference university you will receive an email from your Monash Abroad coordinator about six to eight weeks after the application deadline. The email will include instructions for completing the host university application.
Getting your second preference or alternative host institution
If you are not nominated to your first preference, your Monash Abroad coordinator will do their best to consider you for your second preference. Before they nominate you for your second preference, they will contact you to confirm that you still want to apply to that university. In some cases, especially with the US or UK, the coordinator might give you options of universities that are still available if your second preference is no longer available to you.
Once a suitable alternative university is identified, you will receive a conditional nomination. You will need to create a new Study Plan and have it assessed and approved by your faculty/ies. You'll progress through the application process as you normally would, but nothing is confirmed until you have received a fully approved Study Plan from your faculty/ies.
Applying to the host university
All students going on exchange must apply to the partner university as well as to Monash Abroad. Instructions for completing the application, including requirements, will be included in your nomination email from Monash Abroad. Pay attention to application deadlines as they are strict and if you miss the deadline you might lose your spot to the partner university.
Research whether the partner university you are applying to requires a letter of reference, as you will want to organise that as soon as possible. Other items you may need to collect are a certified bank statement, proof of language ability, an official Monash transcript and medical forms.
You are not fully approved to go on exchange until you receive an acceptance letter from the partner university. This can come about one to three months after you submit your partner university application, so patience is important during this stage.
Most partner university offer letters are sent to Monash Abroad, but if it goes directly to you be sure to share it with your Monash Abroad coordinator. Once they receive the acceptance letter the coordinator will send you an acceptance email that is needed in order to enrol in exchange units at your faculty.
After you are accepted to your host university you can make travel arrangements and start preparing for your exciting semester or year overseas. You will need to attend the pre-departure orientation where you will get to meet other students going on exchange and learn important information to help you prepare. Don’t forget, you will also need to enrol in exchange units at your faculty, some faculties invite you to come in at a special time to do this.
Withdrawing your application
If you wish to withdraw your participation in a Semester Abroad / Global Intercampus Program, it is your responsibility to notify Monash Abroad as soon as you make this decision. If you withdraw your participation for reasons other than those accepted as extenuating circumstances, you will not be able to reapply for a Semester Abroad / Global Intercampus Program in the subsequent application round. You will be required to show proof that your reason for withdrawing your application meets the definition of extenuating circumstances. Extenuating circumstances are defined as any event that is:
c) outside the control of the student, or
d) not primarily the fault of a student (i.e. resulting from the student's discretion or choice).
Supporting documentation will vary depending on the situation, some examples may be a medical certificate, death certificate, or notice of visa rejection or delay by the host country authorities. Students who are unsure of what to provide should contact their Monash International Education Coordinator to clarify what documentation is required.
Reasons that will not be considered extenuating circumstances, therefore, are:
a) being unsuccessful in being nominated for your first, second or third appropriate institutional preference (for Semester Abroad Programs)
b) having insufficient funds to support your semester abroad
c) being unable to take leave from your place of employment
d) choosing to participate in an alternative international study or travel experience that coincides with the period for which you’ve applied
e) changing your course plan AFTER an acceptable study plan has been approved by your faculty
f) changing your mind (i.e. deciding that your prefer to stay at home during this time)
g) any other rationale that could be reasonably planned for in advance of submitting an application to participate in the Global Semester Abroad / Global Intercampus Program.