How to apply for semester-length programs
Semester Exchange and Independent Study Abroad
The application process differs depending on whether you want to apply for an overseas exchange with one of our partners, a Global Intercampus Program, a short-term program run by your faculty, an internship or another opportunity.
Below is a step-by-step on how to apply for semester exchange and study abroad (except Japan).
Please note that you are only permitted to have one active semester-length application per period (i.e. you can't have both a Semester Exchange application and an Independent Study Abroad application for the same starting period), nor can you have an application for different application cycles with the same starting period (i.e. you can't have an application for Semester 1, 2023 and Sem 1 + Sem 2, 2023). You are permitted to apply for a Global Intercampus Program concurrently with another semester-length application.
The Application Process
Monash Abroad run a series of different information sessions to help you learn more about the exchange application process and make sure you can select appropriate options for your application. It is critical that you follow Monash Abroad advice regarding your application, as Monash Abroad assess all semester abroad applications to determine which host university you are allocated to.
To be eligible, you must watch at least the First Steps videos and the Regional Advising Session video for the region of the institution you plan to place as your first preference in your application. These are available on our Information Sessions page.
You must seek course progression advice from your faculty or school to discuss the possibility of undertaking a semester abroad program. Each faculty has its own process for managing course advice. If you are a double degree student, then you must contact both your managing faculty/school and your non-managing faculty/school to discuss applying for a semester abroad program.
Whilst on exchange, you are required to study a full-time load at your host institution (equivalent to 18-24 Monash credits), though your faculty may require you to take the equivalent of 24 Monash credits. Please note:
- not all units are created equal, so your faculty may require you to take two (or three) units at the host to make up the equivalent of one Monash unit (6 credits).
- if you are unable to find sufficient relevant units to make up the equivalent full-time load at your host institution, you can request to study a reduced load (the equivalent of 18 units at Monash). Please discuss this option with your Faculty Adviser before completing your Study Plan.
- For more information, consult our page on course planning and faculty advice.
(allow approx. 2-4 weeks)
With your advice from Monash Abroad and faculty/ies in mind, you should decide on three suitable host universities from our Partners page to list as your preferences for a semester exchange program
You'll need to submit a Study Plan of proposed units taught at your first preference university. You must watch the 'Putting together your study plan' video and download the step-by-step guide and worksheet prior to commencement.
You will need to provide detailed information on your proposed units in your Study Plan. The outlines you provide should include;
- A short description of the unit,
- assessments required,
- the credit value of the unit,
- the number of contact hours per week or per semester,
- the aims and objectives of the unit,
- required reading
Information on how to find unit information on the partner institution’s website can be found in the Academic Details tab of the MAP brochure. If the information provided is not sufficient, try a Google search using the unit code or unit title plus the name of the institution.
If, after you have conducted a thorough search, you still cannot find the unit outline, you can complete the Unit Request Form, and Monash Abroad will contact the partner institution on your behalf to request the additional information. Do not contact the partner institution directly, unless you are applying for Independent Study Abroad (ISA).
(allow at least 1-2 hours)
Register your profile in MAP and begin your semester abroad application in the Monash Abroad Portal.
Once you have responded to all requirements in your application (including submitting your Study Plan), you must press the blue 'Submit Application' button at the top of your application in MAP. Applications that are still ‘Pending’ at the deadline will automatically be marked as ‘Unsuccessful’.
You must register your application in MAP and submit prior to the application deadlines listed below.
Note: Study Plans will not be assessed until you have also submitted your application in MAP. Incomplete Study Plans will not be considered by faculties.
Please note that if you are a Monash University Malaysia student, check the Monash Malaysia website for any additional considerations to be aware of.
What happens after I have submitted my application?
Find out the process after you apply here.
Application deadlines and important dates
Seek course planning advice from Faculties
Deadline to apply via MAP
Faculty assessment of Study Plan
Monash Abroad assessment of applications
Complete program requirements in MAP
|Semester 1||Feb-Mar||31 May||May to |
|Mid-July to |
end of October
|Semester 2||July-Sept||15 Oct||July to|
end of December
|January to |
end of March
Applications are assessed on a rolling basis, as overseas universities operate on different calendars from country to country. Each university has its own nomination deadlines and processes, and IECs work through these in consecutive order.