Student Clubs Online Enquiry Form

IMPORTANT NOTE: This form submission does not confirm your booking request.

If your booking request is approved you will receive a formal confirmation email.

This booking request does not guarantee venue and/or space availability and does not give approval for the event. Incomplete submissions may cause delays during processing.

MAJOR EVENT applications must be lodged a minimum of 4 weeks prior to your event to ensure all requirements are able to be addressed, ensuring the delivery of a safe and successful event.

Please allow 3-5 working days for processing.
During peak times (i.e. commencement of semester) these processing time will be longer

Your Details

Booking requests can only be accepted from the following email domains:,,

Event Details

Describe your event (eg weekly meeting, trivia night, AM, etc)
Campus *
Venues *
Please list any preferred locations in 'Other'
Other Venues
Please list the expected number of attendees
Day/s of Events *
Is this a recurring event *

Catering - Food & Drink

Are you providing catering? *
If yes, are you using an onsite caterer? *
If you are not using an onsite caterer, they need to do an induction before they're allowed on campus. Please direct your caterer to visit:
Include 'N/A' if not using a caterer
Are you selling food? *
If yes, have you contacted your local council? *
Are you serving or selling alcohol? *
Note that if you are serving or selling alcohol, Monash Security will need to be present. Charges may apply.
For all events where alcohol is served please provide the name and contact number of your Event Manager. They are responsible for overseeing the safe and responsible service of alcohol during the event. They are not permitted to consume alcohol during the event.
You must apply for a Liquor License 8 weeks prior to your event.

AV & Technology

Do you require use of the in-room AV system
Tutorial rooms and Lecture theatres only
Will you be using your own AV equipment? *
Have you had your equipment tested and tagged? *
Only answer 'yes' if your equipment tags are still current.

Extra Information

Sponsors may need to do an induction before they're allowed on campus. Please direct your sponsor to visit:
Are non-Monash people facilitating/presenting? *
Do you have VIP's and/or Dignitaries attending your Event? *
Speak to your student association about obtaining a Yellow Parking Permit for your dignitaries.
Do you require extra tables and chairs? *
Charges will apply.
OUTDOOR EVENTS Do you require access to power during your Event? *
Are External Contractors being used for this Event? *
An external contractor is any non-Monash people employed or volunteering their services during the event, including DJs, presenters, exhibition hirers, etc. Excluding caterers and sponsors Please direct your external contractor to visit:
Do you require any additional cleaning? *
Charges will apply.
Do you require extra bins? *


Terms and Conditions

Change of Event Details:
As the Organiser of this event, you agree to contact Monash University Venues in the event that any information regarding this enquiry changes or is found to be incorrect.

Privacy Notification:
The Monash University Venues Officer is collecting the information on this form for the purpose of registering the booking. The personal information included in the form will only be used to communicate with the applicant. The information will not be disclosed by the Monash University Venues Office, except as required by law and in particular will not be disclosed to others for marketing purposes.

Sustainable Events:
Monash University recognises its responsibility to practice and promote behaviours that support activities which contribute to environment sustainability within the local, national and international community. The University is committed to providing sustainable events and activities.

Agreement *